Board Minutes April 2026: Difference between revisions

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Board meetings are open to Bike Edmonton members and the public.
Board meetings are open to Bike Edmonton members and the public.


* Location: ___ & Google Meet
* Location: BE storage space & Google Meet
* Start Time: 6:30pm
* Start Time: 6:30pm


Line 21: Line 21:


== Logistics for Next Meeting ==
== Logistics for Next Meeting ==
* Date:  
* Date: May 11
* Location:  
* Location: Be Storage space and google meet
* Chair:
* Chair: Keith
* Minute-taker:
* Minute-taker: TBD


== Approval of Agenda, Minutes, Reports (5 min) ==
== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
{{Motion
   |motion=To approve this month's agenda, the previous month's minutes), and reports as presented below.
   |motion=To approve this month's agenda, the previous month's minutes), and reports as presented below.
   |first=
   |first= Colin
   |second=
   |second= Tom
   |yes=
   |yes=all
   |no=
   |no= none
   |abstain=
   |abstain=
   |result=
   |result=
Line 61: Line 61:


=== Advocacy Committee Report ===
=== Advocacy Committee Report ===
*Will meet meet this month.
*Reinier has started to email companies to raise $ for the fencing for OSFM bike valet, which will start May 2nd.


=== Governance Committee Report ===
=== Governance Committee Report ===
*Took recommended changes from Rebecca re code of conduct and conflict resolution policy to make sure they're in line with the collective agreement. Also got some feedback from codirectors, who wanted the code of conduct to apply to everyone from board members to clients-- Tom has responded to that and will work towards a draft that everyone agrees on.
*Inventorying and removing policies that were never adopted and are not needed.


=== Co-directors' Report ===
=== Co-directors' Report ===
Line 71: Line 75:
== Current & Completed Business ==
== Current & Completed Business ==


=== Updates on Action Items From Previous Meeting (5 min)===
*


'''COMPLETED'''
=== Strategic Planning committee (__ min)===
*
* Colin is hoping to rank shop services by importance as a guide if cuts are needed in future.
*
* Also looking at our place in the advocacy ecosystem.
 
=== Business Item 1 (__ min)===
*
* Discussion notes:
**
**
 
{{Motion
  |motion=
  |first=
  |second=
  |yes=
  |no=
  |abstain=
  |result=
}}
 
* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date).
 
=== Business Item 2 (__ min)===
*
* Discussion notes:
**
**


== New Business ==
== New Business ==


=== New Business Item 1 (__ min)===
=== None ===
*
* Discussion notes:
**
**
 
{{Motion
  |motion=
  |first=
  |second=
  |yes=
  |no=
  |abstain=
  |result=
}}
* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date).
 
=== New Business Item 2 (__ min)===
*
* Discussion notes:
**
**
 
 


== <i>In Camera</i> Session ==
== <i>In Camera</i> Session ==
{{Motion
{{Motion
   |motion=To move <i>in camera</i>.
   |motion=To move <i>in camera</i>.
   |first=
   |first= Adam
   |second=
   |second= Colin
   |yes=
   |yes= all
   |no=
   |no= none
   |abstain=
   |abstain=
   |result=
   |result=
Line 145: Line 100:
{{Motion
{{Motion
   |motion=To move out of camera]</i> discussion.
   |motion=To move out of camera]</i> discussion.
   |first=
   |first= Adam
   |second=
   |second= Keith
   |yes=
   |yes= all
   |no=
   |no= none
   |abstain=
   |abstain=
   |result=
   |result=
}}
}}


== Adjournment ==
== Adjournment ==
{{Motion
{{Motion
   |motion=To adjourn the meeting at __pm.
   |motion=To adjourn the meeting at _815_pm.
   |first=
   |first= Adam
   |second=
   |second= Colin
   |yes=
   |yes= all
   |no=
   |no= none
   |abstain=
   |abstain=
   |result=
   |result=

Latest revision as of 03:25, 11 May 2026

Bike Edmonton Board Meeting Minutes for (month)(year)

Board meetings are open to Bike Edmonton members and the public.

  • Location: BE storage space & Google Meet
  • Start Time: 6:30pm

Please RSVP to [email protected] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

  • Meeting Chair: Keith
  • Minute-taker: Adam
  • Board attendance: Adam, Derek K, Colin, Derek W, Reinier, Cristian, Tom,
  • Staff attendance: Alex
  • Regrets: Karl, Rebecca, Brad
  • Absent:
  • Guests: Tom Forbes

Call to Order

  • Meeting called to order by Keith at 6:37 pm.

Logistics for Next Meeting

  • Date: May 11
  • Location: Be Storage space and google meet
  • Chair: Keith
  • Minute-taker: TBD

Approval of Agenda, Minutes, Reports (5 min)

MOTION
To approve this month's agenda, the previous month's minutes), and reports as presented below.
Moved: Colin
Seconded: Tom
Aye No Abstain
all none
Expression error: Unrecognized word "all".

President's Report

  • Will make sure the 2025 Annual Report gets filed.
  • Met with some bike advocates who came from Quebec City.
  • May meet with councillor Reed Clark to talk about some bike lanes going into his ward.
  • May 7th doing a ride-along with CoE folks on 107th.
  • Plans in the works to talk more with the CoE ice and snow ppl.

Treasurer's & Finance Committee Report

  • Alex working on grant tracking.
  • Robin is now putting financials directly into a drive for everyone to see.
  • Terms of Reference were just sent out.

H.R. & Ops Committee Report

  • LMCC - we're waiting on the staff to do something, we've done everything on our side. We've told staff who the board reps are. The staff has not appointed representatives.
  • Brad was going to help harmonize existing HR policies with the collective agreement-- he doesn't have capacity, so Colin will seek another volunteer-- Tom Forbes will take a look.
  • Imagine Canada HR toolkit to work through.
  • Working on a template and structure for performance reviews, based on their job descriptions.

Fundraising Committee Report

  • Colin - We should be getting a Casino Q1 2027!!
  • Christian - working with Chris on getting us switched over to Zeffy, and with Coreen and Alex and on switching the website.
  • We're starting to look at setting up a Foundation-- it looks like a lot of work, but we'll pick away at it.

Advocacy Committee Report

  • Will meet meet this month.
  • Reinier has started to email companies to raise $ for the fencing for OSFM bike valet, which will start May 2nd.

Governance Committee Report

  • Took recommended changes from Rebecca re code of conduct and conflict resolution policy to make sure they're in line with the collective agreement. Also got some feedback from codirectors, who wanted the code of conduct to apply to everyone from board members to clients-- Tom has responded to that and will work towards a draft that everyone agrees on.
  • Inventorying and removing policies that were never adopted and are not needed.

Co-directors' Report

  • Alex - we were approved for 1/2 CSJ positions we applied for, it will be just 9wk x 30h but will help with outreach and events. Bike sale next weekend, we've got about 150 bikes ready to sell. Alex is working with Robyn on numbers for Eco-Trust grant.
  • Colin spoke recently with the volunteer with whom there was conflict last year-- the volunteer reached out with regrets and remorse and commitment to suspend disagreements. Volunteer voiced a plan to stay away on days when their mood might not support constructive engagement. Colin relayed this to the codirectors who discussed and relayed to him that further incidents may lead to him being released as a volunteer without further discussions, and that he needs to accept ongoing feedback from the codirectors, and since then the volunteer has been in a few times and has been reasonable.
  • There was general agreement from the board that both the volunteer and those giving him another chance are on a very short leash from the board.

Current & Completed Business

Strategic Planning committee (__ min)

  • Colin is hoping to rank shop services by importance as a guide if cuts are needed in future.
  • Also looking at our place in the advocacy ecosystem.

New Business

None

In Camera Session

MOTION
To move in camera.
Moved: Adam
Seconded: Colin
Aye No Abstain
all none
Expression error: Unrecognized word "all".
  • Please list how long you believe your topic will take to discuss:
    • Name (___ min)
    • Name (___ min)
MOTION
To move out of camera] discussion.
Moved: Adam
Seconded: Keith
Aye No Abstain
all none
Expression error: Unrecognized word "all".

Adjournment

MOTION
To adjourn the meeting at _815_pm.
Moved: Adam
Seconded: Colin
Aye No Abstain
all none
Expression error: Unrecognized word "all".
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