Board Minutes April 2026

Bike Edmonton Board Meeting Minutes for (month)(year)

Board meetings are open to Bike Edmonton members and the public.

• Location: ___ & Google Meet
• Start Time: 6:30pm

Please RSVP to [email protected] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Meeting Chair: Keith
• Minute-taker: Adam
• Board attendance: Adam, Derek K, Colin, Derek W, Reinier, Cristian, Tom,
• Staff attendance: Alex
• Regrets: Karl, Rebecca, Brad
• Absent:
• Guests: Tom Forbes

Call to Order

• Meeting called to order by Keith at 6:37 pm.

Logistics for Next Meeting

• Date:
• Location:
• Chair:
• Minute-taker:

Approval of Agenda, Minutes, Reports (5 min)

MOTION

To approve this month's agenda, the previous month's minutes), and reports as presented below.
Moved:
Seconded:

Aye	No	Abstain

President's Report

• Will make sure the 2025 Annual Report gets filed.
• Met with some bike advocates who came from Quebec City.
• May meet with councillor Reed Clark to talk about some bike lanes going into his ward.
• May 7th doing a ride-along with CoE folks on 107th.
• Plans in the works to talk more with the CoE ice and snow ppl.

Treasurer's & Finance Committee Report

• Alex working on grant tracking.
• Robin is now putting financials directly into a drive for everyone to see.
• Terms of Reference were just sent out.

Fundraising Committee Report

• [Fundraising Committee Report (Month) (Year)]

Co-directors' Report

• Alex - we were approved for 1/2 CSJ positions we applied for, it will be just 9wk x 30h but will help with outreach and events. Bike sale next weekend, we've got about 150 bikes ready to sell. Alex is working with Robyn on numbers for Eco-Trust grant.
• Colin spoke recently with the volunteer with whom there was conflict last year-- the volunteer reached out with regrets and remorse and commitment to suspend disagreements. Volunteer voiced a plan to stay away on days when their mood might not support constructive engagement. Colin relayed this to the codirectors who discussed and relayed to him that further incidents may lead to him being released as a volunteer without further discussions, and that he needs to accept ongoing feedback from the codirectors, and since then the volunteer has been in a few times and has been reasonable.
• There was general agreement from the board that both the volunteer and those giving him another chance are on a very short leash from the board.

Current & Completed Business

Updates on Action Items From Previous Meeting (5 min)

COMPLETED

Business Item 1 (__ min)

• Discussion notes:

MOTION

Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

Business Item 2 (__ min)

• Discussion notes:

New Business

New Business Item 1 (__ min)

• Discussion notes:

MOTION

Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

New Business Item 2 (__ min)

• Discussion notes:

In Camera Session

MOTION

To move in camera.
Moved:
Seconded:

Aye	No	Abstain

• Please list how long you believe your topic will take to discuss:
  • Name (___ min)
  • Name (___ min)

MOTION

To move out of camera] discussion.
Moved:
Seconded:

Aye	No	Abstain

Adjournment

MOTION

To adjourn the meeting at __pm.
Moved:
Seconded:

Aye	No	Abstain