Board Minutes February 2026

Bike Edmonton Board Meeting Minutes for (month)(year)

Board meetings are open to Bike Edmonton members and the public.

• Location: _Bike Cellar_ & Google Meet
• Start Time: 6:30pm

Please RSVP to [email protected] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Meeting Chair: Keith
• Minute-taker: Adam
• Board attendance: Adam, Rebecca, Rainier, Christian, Derek K, Derek W, Karl, Keith, Tom
• Staff attendance: Coreen
• Regrets: Colin, Brad
• Absent:
• Guests: Tom Forbes

Call to Order

• Meeting called to order by Keith at 18:43 pm.

Logistics for Next Meeting

• Date: Monday, March 9th
• Location: Bike Cellar & Google Meet
• Chair: Keith
• Minute-taker: Adam

Approval of Agenda, Minutes, Reports (5 min)

MOTION

To approve this month's agenda, the previous month's minutes), and reports as presented below.
Moved:	Tom
Seconded:	Rebecca

Aye	No	Abstain
all	none

President's Report

• The CoE Ice and Snow clearing team will be having a ride-along with Keith and ice cream relationship-building meet-up. Keith is working with counsellors such that we will be able to speak issues that arise as the snow clearing budget is debated.

Treasurer's & Finance Committee Report

• December_2025-_Notes_to_Financials.pdf

H.R. & Ops Committee Report

MOTION

To increase the staffing budget at allow Alex to increase to 40 hours.
Moved:	Adam
Seconded:	Rebecca

Aye	No	Abstain
all	none

• Action Items: name will ____ by (date).

Fundraising Committee Report

• No updates.

Advocacy Committee Report

• Keith, Tom, and Sarah had a meeting last month re: snow and ice.
• Reinier talked to Mark Connolly of the Cycling Guide App-- wants to come to Edmonton, needs volunteers to try out the routes and would need $10k to work on bringing it to Edmonton and $36k total. Rainier was skeptical at first given that there are many navigation apps, but he says it's based on a bicycle comfort score for each route and an algorithm that works with Open Streetmap. Has a lot of monthly users in Ottawa. Rainier will get feedback from those in Ontario and work on connecting them with Edmonton partners.
• OSFM reached out to us about making the bike valet happen again. They don't have a lot of money; but we could work together to get OSBA on board again and look for grants. A few thousand dollars would be a nicer-looking and more-secure fence. They'd like us to be open for 4 hours on Sunday in addition to the 8h on Saturday.
• Reinier, Marcel and Karl have agreed to prepare a season report in the next 2 weeks. We may need some advocacy committee budget (up to $200) to make the report pretty and give in-kind payments to volunteers for helping us.

Governance Committee Report

• Met; discussed taking an inventory of all policies and centralizing them. Would like especially to work on volunteer code of conduct and a dispute resolution policy. There is a volunteer handbook but it's so out-of-date that it's not used anymore. There is a key-holder agreement that is signed when someone gets a key. Volunteers are covered by WCB.

Co-directors' Report

• January picked up a bit in the shop. There's been some nice work done on the overhead shelving. System is set up for eco-trust grant tracking. Done some strategic planning for shop operations, looking at pros and cons of continuing to offer full-service repair for one thing, and there is a volunteer survey out on that topic. >70 tuned bikes in storage for the spring sale, and lots in the shop as well. A powered stand with recently installed.

Current & Completed Business

Updates on Action Items From Previous Meeting (5 min)

• Everyone log your estimated volunteer hours for the past month.
• Committee Chairpersons to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use "Bike Edmonton Internal" calendar)
• Committee Chairpersons to ensure wiki is up-to-date with committee TOR.
• Reminder of our Code of Conduct
• Reminder of conflict of interest policy

COMPLETED

Business Item 1 (__ min)

• Discussion notes:

MOTION

Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

Business Item 2 (__ min)

• Discussion notes:

New Business

New Business Item 1 (__ min)

• Discussion notes:

MOTION

Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

New Business Item 2 (__ min)

• Discussion notes:

In Camera Session

MOTION

To move in camera.
Moved:
Seconded:

Aye	No	Abstain

• Please list how long you believe your topic will take to discuss:
  • Name (___ min)
  • Name (___ min)

MOTION

To move out of camera] discussion.
Moved:
Seconded:

Aye	No	Abstain

Adjournment

MOTION

To adjourn the meeting at __pm.
Moved:
Seconded:

Aye	No	Abstain