Board Minutes November 2025

Bike Edmonton Board Meeting Minutes for November 2025

Board meetings are open to Bike Edmonton members and the public.

• Location: Stanley Milner
• Start Time: Noon

Please RSVP to [email protected] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Meeting Chair:
• Minute-taker:
• Board attendance:
• Staff attendance:
• Regrets:
• Absent:
• Guests:

Call to Order

• Meeting called to order by Keith at 1158 am.

Logistics for Next Meeting

• Date:
• Location:
• Chair:
• Minute-taker:

Approval of Agenda, Minutes, Reports (5 min)

MOTION

To approve this month's agenda, the previous month's minutes, and reports as presented below.
Moved:	Keith
Seconded:	Adam

Aye	No	Abstain
all	nonw

President's Report

• Took a new councillor to on a bike ride with us and other advocacy groups, with a productive meeting and positive social media engagement.
• Met with other cycling groups and talked about our plans for the next year and the incoming council.
• Took steps to update our Societies registration
• Will take our contact information for Service Alberta

Treasurer's & Finance Committee Report

• None - Derek in Japan.

H.R. & Ops Committee Report

• Colin as one-on-ones coming up with co-directors-- will see if priorities/understanding changes after that. Next will be performance reviews.

Fundraising Committee Report

• Rebecca ready to complete CIOG reporting and re-application.
• Colin has spoken to co-directors re implementation of Eco Trust grant, and they are on the same page with wanting to get moving on that.

Current & Completed Business

Updates on Action Items From Previous Meeting (5 min)

• Everyone log your estimated volunteer hours for the past month.
• Committee Chairpersons to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use "Bike Edmonton Internal" calendar)
• Committee Chairpersons to ensure wiki is up-to-date with committee TOR.
• Reminder of our Code of Conduct
• Reminder of conflict of interest policy

COMPLETED

Business Item 1 (__ min)

• Discussion notes:

MOTION

Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

Business Item 2 (__ min)

• Discussion notes:

New Business

New Business Item 1 (__ min)

• Discussion notes:

MOTION

Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

New Business Item 2 (__ min)

• Discussion notes:

In Camera Session

MOTION

To move in camera.
Moved:
Seconded:

Aye	No	Abstain

• Please list how long you believe your topic will take to discuss:
  • Name (___ min)
  • Name (___ min)

MOTION

To move out of camera] discussion.
Moved:
Seconded:

Aye	No	Abstain

Adjournment

MOTION

To adjourn the meeting at __pm.
Moved:
Seconded:

Aye	No	Abstain