Board Minutes September 2025: Difference between revisions
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=== Treasurer's & Finance Committee Report === | === Treasurer's & Finance Committee Report === | ||
*draft budget | * There is a new lease for the storage space to be finalized shortly. | ||
* Casino brought in $84k-- more than expected. | |||
* The draft budget is essentially a status quo budget. Currently projecting a $70k surplus, might be more like 30-40k with the bike builder raises in the budget. There are no retroactive raises in the agreement. COL incr is not currently budgetted-- general agreement that it should be. | |||
* We will vote on the budget next meeting. | |||
*[[Media:July_2025_Notes_to_the_Financial_Statements.pdf|July_2025_Notes_to_the_Financial_Statements.pdf]] | |||
*[[Media:July_2025_Statement_of_FInancial_Position.pdf|July_2025_Statement_of_FInancial_Position.pdf]] | |||
*[[Media:July_2025_Comparative_Statement.pdf|July_2025_Comparative_Statement.pdf]] | |||
*[[Media:July_2025_Grant_Reporting_Spreadsheet.pdf|July_2025_Grant_Reporting_Spreadsheet.pdf]] | |||
=== H.R. & Ops Committee Report === | === H.R. & Ops Committee Report === | ||
| Line 84: | Line 91: | ||
* Reminder of [https://apps.bikeedmonton.ca/w/Conflict_of_Interest_Policy conflict of interest policy] | * Reminder of [https://apps.bikeedmonton.ca/w/Conflict_of_Interest_Policy conflict of interest policy] | ||
* | * | ||
== New Business == | == New Business == | ||
=== AGM and Board Retreat planning (__ min)=== | === AGM and Board Retreat planning (__ min)=== | ||
* 2 board members welcoming: | * 2 board members welcoming: -- | ||
* 2 board members with laptops for verifying memberships and recording attendance: | * 2 board members with laptops for verifying memberships and recording attendance: Rebecca, Adam. Coreen could bring shop laptop. | ||
* How to sell memberships: | * How to sell memberships: Coreen can bring a square terminal to accept payments. | ||
* | * Brainstorming area for sharing fun, celebratory ideas. | ||
* | * | ||
** | ** | ||
* Date for retreat: | * Date for retreat: November 16th. | ||
** | ** | ||
** | ** | ||
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{{Motion | {{Motion | ||
|motion= To provide notice of the Annual General Meeting (October 26th) and Special Resolution to amend bylaws at the earliest opportunity. | |motion= To provide notice of the Annual General Meeting (October 26th) and Special Resolution to amend bylaws at the earliest opportunity. | ||
|first= | |first= Adam | ||
|second= | |second= Colin | ||
|yes= | |yes= all | ||
|no= | |no= none | ||
|abstain= | |abstain= | ||
|result= | |result= | ||
| Line 139: | Line 117: | ||
=== New Business Item 2 (__ min)=== | === New Business Item 2 (__ min)=== | ||
* | * Sports Central and You Can Ride 2 are looking or more space-- they floated the possibility to partner with us. Keith feels the timing probably doesn't work well. | ||
=== Conflict of Interest disclosure=== | |||
* | *A bike rack client will be paying Keith to do an installation. Bike Edmonton is not paying him. | ||
== <i>In Camera</i> Session == | == <i>In Camera</i> Session == | ||
{{Motion | {{Motion | ||
|motion=To move <i>in camera</i>. | |motion=To move <i>in camera</i>. | ||
|first= | |first= Adam | ||
|second= | |second= Colin | ||
|yes= | |yes= all | ||
|no= | |no= none | ||
|abstain= | |abstain= | ||
|result= | |result= | ||
}} | }} | ||
{{Motion | {{Motion | ||
|motion=To move out of camera]</i> discussion. | |motion=To move out of camera]</i> discussion. | ||
|first= | |first= Adam | ||
|second= | |second= Colin | ||
|yes= | |yes= all | ||
|no= | |no= none | ||
|abstain= | |abstain= | ||
|result= | |result= | ||
}} | }} | ||
== Adjournment == | == Adjournment == | ||
{{Motion | {{Motion | ||
|motion=To adjourn the meeting at | |motion=To adjourn the meeting at _826_pm. | ||
|first= | |first= Adam | ||
|second= | |second= Keith | ||
|yes= | |yes=all | ||
|no= | |no=none | ||
|abstain= | |abstain= | ||
|result= | |result= | ||