Board Minutes October 2025

Bike Edmonton Board Meeting Minutes for (month)(year)

Board meetings are open to Bike Edmonton members and the public.

• Location: MEC comunity room & Google Meet
• Start Time: 6:30pm

Please RSVP to [email protected] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Meeting Chair: Keith
• Minute-taker: Adam
• Board attendance: Adam, Tom, Derek K, Derek W, Keith, Matt, Heather, Karl, Rebecca, Brad
• Staff attendance: Coreen
• Regrets: Stella, Colin
• Absent:
• Guests:

Call to Order

• Meeting called to order by Adam at 1640 pm.

Logistics for Next Meeting + Board Retreat

• Date: Sunday, November 16th, 10:15am
• Location: Civic Employees Fund Room 2, Main Floor, Stanley Milner Library
• Chair: Keith
• Minute-taker: Adam

Approval of Agenda, Minutes, Reports (5 min)

MOTION

To approve this month's agenda, the previous month's minutes), and reports as presented below.
Moved:	Rebecca
Seconded:	Tom

Aye	No	Abstain
all	none

President's Report

• No report.

Treasurer's & Finance Committee Report

• Operating account is steady around $140k. Casino revenue is in place, rent for more storage space will soon be coming out of that for an additional $300/mo.

H.R. & Ops Committee Report

• No report.

Fundraising Committee Report

• Colin and Rebecca met with co-directors and Jan and Caleb to plan around Eco-trust grant, which has proven a good opportunity to look at some operational things to increase capacity.

Advocacy Committee Report

• The last OSFM Bike Valet is this Saturday, and Karl & OSFM will be making it a media event calling on candidates to endorse the Bike Valet-- specifically with respect to receiving a part of the parking proceeds. Candidates have been shy to talk about bikes this election, but this is a good news story about people doing something for free.
• Yegbike coalition made candidate report cards-- would like to send out a newsletter on that as well. Coreen agreed Alex should be able to do that, if Karl can get him specific language shortly. Keith agrees. Coreen will also post to social media.

Governance Committee Report

• No report.

Co-Directors Report

• Cold weather, shop starting to slow down, bike inventory starting to grow faster than we sell, this is also peak donation season. Shop revenue up 10% over last year. With the eco-trust grant, we need more bike builder hours, so a job is posted, will do more publicity on it. Had a volunteer orientation. Right to Ride chugging along. Surprisingly racist response to a social media post on pronouncing the indigenous name of the new footbridge. Some people have been complaining to us when they want ghost motorcycles removed, which have nothing to do with us.

Current & Completed Business

Updates on Action Items From Previous Meeting (5 min)

• Everyone log your estimated volunteer hours for the past month.
• Committee Chairpersons to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use "Bike Edmonton Internal" calendar)
• Committee Chairpersons to ensure wiki is up-to-date with committee TOR.
• Reminder of our Code of Conduct
• Reminder of conflict of interest policy

COMPLETED

Budget Approval

MOTION

To approve the draft budget as circulated.
Moved:
Seconded:

Aye	No	Abstain

AGM Planning

• Discussion notes:

MOTION

Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

Board Retreat Planning

• Discussion notes:

New Business

New Business Item 1 (__ min)

• Discussion notes:

MOTION

Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

New Business Item 2 (__ min)

• Discussion notes:

In Camera Session

MOTION

To move in camera.
Moved:
Seconded:

Aye	No	Abstain

• Please list how long you believe your topic will take to discuss:
  • Name (___ min)
  • Name (___ min)

MOTION

To move out of camera] discussion.
Moved:
Seconded:

Aye	No	Abstain

Adjournment

MOTION

To adjourn the meeting at __pm.
Moved:
Seconded:

Aye	No	Abstain