Board Minutes August 2025: Difference between revisions
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* Meeting Chair: Keith | * Meeting Chair: Keith | ||
* Minute-taker: Adam | * Minute-taker: Adam | ||
* Board attendance: | * Board attendance: Adam, Keith, Matt, Stella, Derek W, Rebecca, Tom, Karl, Colin | ||
* Staff attendance: | * Staff attendance: Coreen | ||
* Regrets: | * Regrets: | ||
* Absent: | * Absent: Heather, Derek K | ||
* Guests: | * Guests: | ||
== Call to Order == | == Call to Order == | ||
* Meeting called to order by | * Meeting called to order by Keith at 6:52 pm. | ||
== Logistics for Next Meeting == | == Logistics for Next Meeting == | ||
| Line 28: | Line 28: | ||
== Approval of Agenda, Minutes, Reports (5 min) == | == Approval of Agenda, Minutes, Reports (5 min) == | ||
{{Motion | {{Motion | ||
|motion=To approve this month's agenda, the previous month's minutes), and reports as presented below. | |motion=To approve this month's agenda, the previous month's minutes), and reports as presented below, with these exception of removing a discussion of an individual staff member's pay from the public minutes and moving that information to personel files. | ||
|first= | |first= Adam | ||
|second= | |second= Keith | ||
|yes= | |yes= all | ||
|no= | |no= none | ||
|abstain= | |abstain= | ||
|result= | |result= | ||
| Line 38: | Line 38: | ||
=== President's Report === | === President's Report === | ||
* | *Talked to some ppl. | ||
=== Shop Manager's Report === | |||
*45th Anniversary was on Friday-- happy birthday to us. Someone from Edmonton Archives was at the shop and mentioned that he had digitized a bunch of our old records, so we will be visiting the archive and maybe going some videos, as well as having him come see what else he might want from us. Classes are going well, Caleb is taking on a lot-- perhaps the budget should include a Program Director position? Coreen is a bit worried about bike builder hours over the winter, some of our builders typically work the ice castle in the winter, so we might need to hire. | |||
=== Treasurer's & Finance Committee Report === | === Treasurer's & Finance Committee Report === | ||
* | *Finances are good. Casino funds coming soon. A draft budget was sent out last night. | ||
=== H.R. & Ops Committee Report === | === H.R. & Ops Committee Report === | ||
* | *Nothing to report. | ||
=== Fundraising Committee Report === | === Fundraising Committee Report === | ||
* | *Nothing to report. | ||
=== Advocacy Committee Report === | === Advocacy Committee Report === | ||
*Going from strength to strength at the farmer's market-- did 105 ppl last wk, 560 in 8wks. Revenue is decent, funding volunteer lunches. Word is getting around. Still only Saturday. One volunteer came in from Paths for People. As we grow we're experimenting with ways to commandeer more space. Intending to continue through Fringe. Chatted with Donna at folk fest and they respect us and have an open mind for proposals for next yr. | |||
*September 19th is international parking day (as per the Parking Reform Network)- you find under-utilised parking and invite ppl to imagine it being used differently. Wikwentowin community league is down to plan something-- working to get buy-in from City and businesses around 102 ave and 121 st to do an event at that corner. | |||
*Karl would like the following motion to convey our appreciation to Cycle Toronto and cultivate a relationship with them. | |||
= | {{Motion | ||
|motion=The Board wishes to formally congratulate Cycle Toronto and its partners for its recent win in the Superior Court of Justice on July 30 2025 against the Province of Ontario’s 'Bill 212', championed by Doug Ford’s government. | |||
In the words of Justice Schabas, we agree with the Court’s findings that: | |||
'The removal of the target bike lanes [in Toronto] will put people at increased risk of harm and death which engages the right to life and security of the person. The evidence is clear that restoring a lane of motor vehicle traffic, where it will involve the removal of the protected, or separated, nature of the target bike lanes, will create greater risk to cyclists and to other users of the roads.' | |||
'The evidence shows that restoring lanes for cars will not result in less congestion, as it will induce more people to use cars and therefore any reduction in driving time will be shortlived, if at all, and will lead to more congestion. This makes the law arbitrary.’ | |||
(Justice Schabas at Paras 12 and 14 of the 'Bill 212' decision). This Board: | |||
|first= | 1. Reaffirms its solidarity with Cycle Toronto and all advocates across Canada in the ongoing fight for safer, more inclusive streets that promote more, not fewer transportation choices for all Canadians. | ||
|second= | 2. Expresses its gratitude to Cycle Toronto for its ongoing support and assistance against provincial overreach on our local streets. | ||
|yes= | 3. Calls on the Minister for Transportation, Devin Dreeshen MLA and the Premier of Alberta, Danielle Smith MLA, to: | ||
|no= | a. heed the Court's decision; | ||
|abstain= | b. permanently retract its repeated, veiled and arbitrary threats to intervene in municipal autonomy and control of our local streets; and | ||
c. respect our Charter rights, namely that 'Everyone has the right to life, liberty and security of the person and the right not to be deprived thereof except in accordance with the principles of fundamental justice’ | |||
|first=Karl | |||
|second=Adam | |||
|yes=all | |||
|no=none | |||
|abstain= (Keith absent for this vote). | |||
|result= | |result= | ||
}} | }} | ||
* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date). | * <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date). | ||
=== Bargaining Committee Report === | |||
*CUPE rep has been on holiday, so a there is no final draft to ratify. | |||
=== Governance Committee Report === | === Governance Committee Report === | ||
* | * Bylaw revision draft is done. It was walked through in detail. Tom will clean it up, we'll vote on it at the next meeting, and include a link to it in the AGM invite in September. | ||
== Current & Completed Business == | == Current & Completed Business == | ||
| Line 92: | Line 99: | ||
* | * | ||
* | * | ||
== New Business == | == New Business == | ||
=== | === Draft Budget=== | ||
* | *The budgeting process is extended to 2 yrs to match our casino funding cycle. | ||
* | *Aside from the $50k Eco-Trust grant, the base case budget basically reflects what we're doing currently. | ||
* | *Colin and Alex and others are going to be working shortly on what that Eco-Trust work will end up consisting of. They're very accommodating funders, they just want to see us directionally increasing our used bike sales. Colin would love to see us double our used bike sales. The marginal bike can become less profitable because we start fixing up lower-quality bikes-- which is consistent with our mission and the goals of the grant. Ideally we end making some structural changes that make that increased capacity permanent even after the great, or maybe it can't be sustained without the subsidy-- either way is ok. | ||
== <i>In Camera</i> Session == | == <i>In Camera</i> Session == | ||
{{Motion | {{Motion | ||
|motion=To move <i>in camera</i>. | |motion=To move <i>in camera</i>. | ||
|first= | |first= Adam | ||
|second= | |second= Colin | ||
|yes= | |yes= all | ||
|no= | |no= none | ||
|abstain= | |abstain= | ||
|result= | |result= | ||
| Line 161: | Line 123: | ||
{{Motion | {{Motion | ||
|motion=To move out of camera]</i> discussion. | |motion=To move out of camera]</i> discussion. | ||
|first= | |first= Adam | ||
|second= | |second= Rebecca | ||
|yes= | |yes=all | ||
|no= | |no=none | ||
|abstain= | |abstain= | ||
|result= | |result= | ||
}} | }} | ||
== Adjournment == | == Adjournment == | ||
{{Motion | {{Motion | ||
|motion=To adjourn the meeting at | |motion=To adjourn the meeting at _8:25_pm. | ||
|first= | |first= | ||
|second= | |second= | ||
Latest revision as of 02:21, 4 September 2025
Bike Edmonton Board Meeting Minutes for (month)(year)
Board meetings are open to Bike Edmonton members and the public.
- Location: The Bike Cellar & Google Meet
- Start Time: 6:30pm
Please RSVP to [email protected] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!
Attendance
- Meeting Chair: Keith
- Minute-taker: Adam
- Board attendance: Adam, Keith, Matt, Stella, Derek W, Rebecca, Tom, Karl, Colin
- Staff attendance: Coreen
- Regrets:
- Absent: Heather, Derek K
- Guests:
Call to Order
- Meeting called to order by Keith at 6:52 pm.
Logistics for Next Meeting
- Date: Monday, September 8th, 6:30pm.
- Location: The Bike Cellar and Google Meet
- Chair: Keith
- Minute-taker: Adam
Approval of Agenda, Minutes, Reports (5 min)
| To approve this month's agenda, the previous month's minutes), and reports as presented below, with these exception of removing a discussion of an individual staff member's pay from the public minutes and moving that information to personel files. | ||
| Moved: | Adam | |
| Seconded: | Keith | |
| Aye | No | Abstain |
|---|---|---|
| all | none | |
| Expression error: Unrecognized word "all". | ||
President's Report
- Talked to some ppl.
Shop Manager's Report
- 45th Anniversary was on Friday-- happy birthday to us. Someone from Edmonton Archives was at the shop and mentioned that he had digitized a bunch of our old records, so we will be visiting the archive and maybe going some videos, as well as having him come see what else he might want from us. Classes are going well, Caleb is taking on a lot-- perhaps the budget should include a Program Director position? Coreen is a bit worried about bike builder hours over the winter, some of our builders typically work the ice castle in the winter, so we might need to hire.
Treasurer's & Finance Committee Report
- Finances are good. Casino funds coming soon. A draft budget was sent out last night.
H.R. & Ops Committee Report
- Nothing to report.
Fundraising Committee Report
- Nothing to report.
Advocacy Committee Report
- Going from strength to strength at the farmer's market-- did 105 ppl last wk, 560 in 8wks. Revenue is decent, funding volunteer lunches. Word is getting around. Still only Saturday. One volunteer came in from Paths for People. As we grow we're experimenting with ways to commandeer more space. Intending to continue through Fringe. Chatted with Donna at folk fest and they respect us and have an open mind for proposals for next yr.
- September 19th is international parking day (as per the Parking Reform Network)- you find under-utilised parking and invite ppl to imagine it being used differently. Wikwentowin community league is down to plan something-- working to get buy-in from City and businesses around 102 ave and 121 st to do an event at that corner.
- Karl would like the following motion to convey our appreciation to Cycle Toronto and cultivate a relationship with them.
| The Board wishes to formally congratulate Cycle Toronto and its partners for its recent win in the Superior Court of Justice on July 30 2025 against the Province of Ontario’s 'Bill 212', championed by Doug Ford’s government.
In the words of Justice Schabas, we agree with the Court’s findings that: 'The removal of the target bike lanes [in Toronto] will put people at increased risk of harm and death which engages the right to life and security of the person. The evidence is clear that restoring a lane of motor vehicle traffic, where it will involve the removal of the protected, or separated, nature of the target bike lanes, will create greater risk to cyclists and to other users of the roads.' 'The evidence shows that restoring lanes for cars will not result in less congestion, as it will induce more people to use cars and therefore any reduction in driving time will be shortlived, if at all, and will lead to more congestion. This makes the law arbitrary.’ (Justice Schabas at Paras 12 and 14 of the 'Bill 212' decision). This Board: 1. Reaffirms its solidarity with Cycle Toronto and all advocates across Canada in the ongoing fight for safer, more inclusive streets that promote more, not fewer transportation choices for all Canadians. 2. Expresses its gratitude to Cycle Toronto for its ongoing support and assistance against provincial overreach on our local streets. 3. Calls on the Minister for Transportation, Devin Dreeshen MLA and the Premier of Alberta, Danielle Smith MLA, to: a. heed the Court's decision; b. permanently retract its repeated, veiled and arbitrary threats to intervene in municipal autonomy and control of our local streets; and c. respect our Charter rights, namely that 'Everyone has the right to life, liberty and security of the person and the right not to be deprived thereof except in accordance with the principles of fundamental justice’ | ||
| Moved: | Karl | |
| Seconded: | Adam | |
| Aye | No | Abstain |
|---|---|---|
| all | none | (Keith absent for this vote). |
| Expression error: Unrecognized word "all". | ||
- Action Items: name will ____ by (date).
Bargaining Committee Report
- CUPE rep has been on holiday, so a there is no final draft to ratify.
Governance Committee Report
- Bylaw revision draft is done. It was walked through in detail. Tom will clean it up, we'll vote on it at the next meeting, and include a link to it in the AGM invite in September.
Current & Completed Business
Updates on Action Items From Previous Meeting (5 min)
- Everyone log your estimated volunteer hours for the past month.
- Committee Chairpersons to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use "Bike Edmonton Internal" calendar)
- Committee Chairpersons to ensure wiki is up-to-date with committee TOR.
- Reminder of our Code of Conduct
- Reminder of conflict of interest policy
COMPLETED
New Business
Draft Budget
- The budgeting process is extended to 2 yrs to match our casino funding cycle.
- Aside from the $50k Eco-Trust grant, the base case budget basically reflects what we're doing currently.
- Colin and Alex and others are going to be working shortly on what that Eco-Trust work will end up consisting of. They're very accommodating funders, they just want to see us directionally increasing our used bike sales. Colin would love to see us double our used bike sales. The marginal bike can become less profitable because we start fixing up lower-quality bikes-- which is consistent with our mission and the goals of the grant. Ideally we end making some structural changes that make that increased capacity permanent even after the great, or maybe it can't be sustained without the subsidy-- either way is ok.
In Camera Session
| To move in camera. | ||
| Moved: | Adam | |
| Seconded: | Colin | |
| Aye | No | Abstain |
|---|---|---|
| all | none | |
| Expression error: Unrecognized word "all". | ||
- Please list how long you believe your topic will take to discuss:
- Name (___ min)
- Name (___ min)
| To move out of camera] discussion. | ||
| Moved: | Adam | |
| Seconded: | Rebecca | |
| Aye | No | Abstain |
|---|---|---|
| all | none | |
| Expression error: Unrecognized word "all". | ||
Adjournment
| To adjourn the meeting at _8:25_pm. | ||
| Moved: | ||
| Seconded: | ||
| Aye | No | Abstain |
|---|---|---|
| Expression error: Unexpected < operator. | ||