Board Minutes July 2025: Difference between revisions
→In Camera Session
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=== Treasurer's & Finance Committee Report === | === Treasurer's & Finance Committee Report === | ||
*[[Media:June_2025_Wage_Accrual.pdf|June_2025_Wage_Accrual.pdf]] | *[[Media:June_2025_Wage_Accrual.pdf|June_2025_Wage_Accrual.pdf]] | ||
*[[Media:June_2025_Accounts_Payable.pdf|June_2025_Accounts_Payable.pdf]] | |||
*[[Media:June_2025_Notes_to_the_Financial_Statements.pdf|June_2025_Notes_to_the_Financial_Statements.pdf]] | |||
*[[Media:June_2025_Statement_of_FInancial_Position.pdf|June_2025_Statement_of_FInancial_Position.pdf]] | |||
*[[Media:June_2025_Grant_Tracking.pdf|June_2025_Grant_Tracking.pdf]] | |||
*[[Media:June_2025_DETAILED_Comparative_Statement.pdf|June_2025_DETAILED_Comparative_Statement.pdf]] | |||
*[[Media:June_2025_Comparative_Statement.pdf|June_2025_Comparative_Statement.pdf]] | |||
*[[Media:June_2025_Cash_Spreadsheet.pdf|June_2025_Cash_Spreadsheet.pdf]] | |||
=== H.R. & Ops Committee Report === | === H.R. & Ops Committee Report === | ||
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* | * | ||
{{Motion | {{Motion | ||
|motion= | |motion= The committee moves to resolve Vaughan Hill’s pay discrepancy with backpay for the period of February 1, 2022 to March 26, 2023. Raising her wage over that time period from $17.50/hr to $22.08/hr. | ||
|first= Matt | |first= Matt | ||
|second= Keith | |second= Keith | ||
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* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date). | * <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date). | ||
=== | === Advocacy Committee Report === | ||
*City Nerd visit seemed to go well. | *City Nerd visit seemed to go well. | ||
*Reached out to a City team that relates the bike valet program, and there may be opportunity to collaborate there. | *Reached out to a City team that relates to the bike valet program, and there may be opportunity to collaborate there. | ||
*Committee has advised Tap Root that we'd like to be an election | *Committee has advised Tap Root that we'd like to be an election partner, giving us access to some survey responses as the election nears. | ||
* | *Here is a short report from Marcel, Rainier and I concerning the 2025 Bike Edmonton bike valet at Old Strathcona farmers market. | ||
1. Graph of usage per week compared to 2024. | |||
PastedGraphic-1.png | |||
Note that weather heavily influences demand. Week 1 (14 June) and Week 6 (July 19) were rainy days. | |||
2. Tips | |||
We currently have approximately $160 in cash tips collected from users. | |||
3. Improvements we have implemented: | |||
1. Process improvements to contact volunteers and keep records of shifts | |||
2. Updated tagging procedure | |||
3. Improved permeter fence with Flex bollards | |||
4. Future Improvements (currently in planning) | |||
1. Overhaul the tagging system | |||
2. Invest in a better perimeter fence | |||
3. Detailled analysis of usage to secure funding from the City as part of a Parking Benefit District | |||
5. Correspondence: | |||
I wrote to the Old Strathcona Public Realm Strategy on July 4 indicating Bike Edmonton has in-house expertise that could assist with analysing the merits of a parking benefit district. | |||
I received the following response on July 10: | |||
"Thanks for the email and your interest in the Old Strathcona Public Realm Strategy. Bike Edmonton is an important partner supporting cycling and active modes in the city!" | |||
Thanks for your questions regarding the April motion from Council. Our Mobility Strategies section within our Urban Planning & Economy department, which includes transportation planners and engineers, is working on the motion and related analysis. I've included my colleague Jordan Reimer on the cc who is involved and can provide more info on the scope and timelines." | |||
I can provide verbal commentary as to role the Old Strathcona farmers market and Business association have played thus far. | |||
We are still in need for more volunteers for our Saturday shifts. Sign up here | |||
{{Motion | {{Motion | ||
|motion= | |motion= 1. That Marcel, Reinier and Karl are authorised by the Board to manage and distribute tip money in this order: To subsidise volunteer meals up to $10 per shift; To use it for petty cash, including perimeter fence upgrades, consumables; To give Mike the bike mechanic at least one third of tips collected whenever he attends and provides minor tune ups | ||
2. That staff are authorised to purchase either a Square EFT device (approximately $118 for a Square Reader or $400 for a Square Terminal) that can be used to collect EFT tips. | |||
3. That Karl advise Old Strathcona Farmers Market in writing of usage so far and that Bike Edmonton will not provide service on Sundays without payment for service. | |||
|first= Colin | |first= Colin | ||
|second= Rebecca | |second= Rebecca | ||
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=== AGM Planning (__ min)=== | === AGM Planning (__ min)=== | ||
* | * AGM will be Sunday, October 26th. Wanted to find something closer to the shop, but will probably just book Strathcona Community League again. Board retreat will be 2-3 wks later. Will need more helpers than last time to greet and check memberships. Would also like some kind of engagement for people who are waiting for the meeting to start? It was suggested there could be paper up for brainstorming or dot-ocracy type exercise-- agreement. There was a suggestion for the board retreat to be somewhere outside the city-- generally this was thought to be too taxing a commitment. | ||
== New Business == | == New Business == | ||
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* Coming up mid_August. Coreen wondering if we'd like to plan something for it. She's been thinking of a "Tour de Magpie"-- all the Magpie public art in Edmonton, culminating in a bbq or something. | * Coming up mid_August. Coreen wondering if we'd like to plan something for it. She's been thinking of a "Tour de Magpie"-- all the Magpie public art in Edmonton, culminating in a bbq or something. | ||
* No firm committments for Board involvement but we encouraged her to keep thinking about it. | * No firm committments for Board involvement but we encouraged her to keep thinking about it. | ||
== <i>In Camera</i> Session == | == <i>In Camera</i> Session == | ||
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|result= | |result= | ||
}} | }} | ||
{{Motion | {{Motion | ||