Board Minutes July 2025

Bike Edmonton Board Meeting Minutes for (month)(year)

Board meetings are open to Bike Edmonton members and the public.

• Location: Bike Cellar & Google Meet
• Start Time: 6:30pm

Please RSVP to [email protected] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Meeting Chair: Keith
• Minute-taker: Adam
• Board attendance: Matt, Colin, Keith, Adam, Rebecca, Brad, Derek K, Karl, Tom
• Staff attendance: Coreen
• Regrets: Stella, Heather, Derek W
• Absent:
• Guests:

Call to Order

• Meeting called to order by Keith at 6:34 pm.

Logistics for Next Meeting

• Date: August 11th
• Location: Bike Cellar and Google Meet
• Chair: Keith
• Minute-taker: Adam

Approval of Agenda, Minutes, Reports (5 min)

MOTION

To approve this month's agenda, the previous month's minutes), and reports as presented below.
Moved:
Seconded:

Aye	No	Abstain

-CBA -Bylaw chnages (Tom) -AGM planning (Adam)

President's Report

• Was on a panel for Paths for People at the City Nerd event, got good feedback.
• Should have a preliminary budget for next meeting.

Treasurer's & Finance Committee Report

• [Treasurer's Report (Month) (Year)]

H.R. & Ops Committee Report

• At bargaining it was brought up that there's a historical issue with Vaughan's pay dating back to 2021 as she was hired initially as a student and her pay was never raised. Wasn't resolved till March of 2023, till then made ~$4.50 less than the others, staff have asked that we resolve this as part of the CBA. HR wants to propose that we back-pay Vaughan for much of that time period, which would be ~$5k. There seems to be capacity in the budget for this.

MOTION

To resolve Vaughan Hill's pay discrepency ... (to fill in)
Moved:	Matt
Seconded:	Keith

Aye	No	Abstain
all	none

• Action Items: name will ____ by (date).

Fundraising Committee Report

• [Fundraising Committee Report (Month) (Year)]

Advocacy Committee Report

• (attach report)

Bargaining Committee Report

• Rebecca: We've been working so hard. We were hoping to ratify today, but there's just a few language pieces to be clarified. Brad has a tentative meeting with Stephanie later this week to hopefully iron out a final draft, which will be presented to the board to ratify at or prior to the next meeting. The staff will also have to ratify. Colin may connect with Brad about his concerns around the role of the LMC. It should be remembered that CUPE has given us a long leash, and the LMC is basically an alternative to having CUPE itself in the room, making BE more self-governing. Brad doesn't see the LMC as currently conceived being very busy or usurping decisions that could otherwise be made informally among the co-directors.

Current & Completed Business

Updates on Action Items From Previous Meeting (5 min)

• Everyone log your estimated volunteer hours for the past month.
• Committee Chairpersons to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use "Bike Edmonton Internal" calendar)
• Committee Chairpersons to ensure wiki is up-to-date with committee TOR.
• Reminder of our Code of Conduct
• Reminder of conflict of interest policy

COMPLETED

Business Item 1 (__ min)

• Discussion notes:

MOTION

Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

Business Item 2 (__ min)

• Discussion notes:

New Business

New Business Item 1 (__ min)

• Discussion notes:

MOTION

Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

New Business Item 2 (__ min)

• Discussion notes:

In Camera Session

MOTION

To move in camera.
Moved:
Seconded:

Aye	No	Abstain

• Please list how long you believe your topic will take to discuss:
  • Name (___ min)
  • Name (___ min)

MOTION

To move out of camera] discussion.
Moved:
Seconded:

Aye	No	Abstain

Adjournment

MOTION

To adjourn the meeting at __pm.
Moved:
Seconded:

Aye	No	Abstain