Board Minutes February 2025: Difference between revisions
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== Approval of Agenda, Minutes, Reports (5 min) == | == Approval of Agenda, Minutes, Reports (5 min) == | ||
{{Motion | {{Motion | ||
|motion=To approve this February agenda, the January 2025, and reports as presented below. | |motion=To approve this February agenda, the January 2025 draft minutes, and reports as presented below. | ||
|first= | |first= Matt | ||
|second= | |second= Tom | ||
|yes= | |yes= | ||
|no= | |no= | ||
|abstain= | |abstain= | ||
|result= | |result= Unanimous | ||
}} | }} | ||
| Line 126: | Line 126: | ||
{{Motion | {{Motion | ||
|motion= To adopt to Advocacy Committee Terms of Reference as circulated and addressing Colin's comments. | |motion= To adopt to Advocacy Committee Terms of Reference as circulated and addressing Colin's comments. | ||
|first= | |first= Karl | ||
|second= | |second= Matt | ||
|yes= | |yes= All | ||
|no= | |no= | ||
|abstain= | |abstain= | ||
|result= | |result= unanimous | ||
}} | }} | ||
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Tom: Derek K and Tom met. Some by-laws made in a grey area. Meet in next couple of months. At the AGM is there a budget that gets approved. | Tom: Derek K and Tom met. Some by-laws made in a grey area. Meet in next couple of months. At the AGM is there a budget that gets approved. | ||
=== Shop Managers' Report === | |||
Coreen: January revenues have been low, lower than hoped. | |||
Good volunteer turnout. Spending a lot of time sorting parts, shop improvements. | |||
Got lots of bikes built | |||
55 refurbished bikes worth $23,000 in stock | |||
28 quick tune bike | |||
224? bikes in total | |||
electrician took out the outlets so we can put doors in between shop and storage | |||
spring is looking promising | |||
putting out feelers for bike builders | |||
Spring hours: plan on opening Tuesday evenings in March. Some appointment only times for bike sales | |||
April 5 is tentative date for spring bike sale | |||
Alex: renovations. electrical and building permits in place | |||
Will start tomorrow. Volunteers don't have a space to park their bikes | |||
12 x 8 merchandising gridwall. Makes stock more visible. | |||
Rejig parts room | |||
Ran bike 101 course in January | |||
201 is full | |||
bike builder analysis incoming next month | |||
Jonathan at Jasper Place wellness centre with Boyle Street | |||
New parts inventory before spring | |||
Bike buying and selling guides | |||
If you are able to afford Right 2 Ride program. Donations as constrained revenue. Program is work in progress, should be ready for late March/April | |||
Heather: Can we combine Bike Approved Shops with Right 2 Ride? | |||
Colin: lots of options to explore | |||
Heather: Managers Report question. Once renovation is done, is there discussion about launching? | |||
Von: 45th anniversary coming up in August. | |||
Keith: Do we need to transport bikes to the storage prior to sale? | |||
Alex: Check in at the beginning of March | |||
{{Motion | |||
|motion=To approve reports as presented. | |||
|first= Keith | |||
|second= Colin | |||
|yes= | |||
|no= | |||
|abstain= | |||
|result= Unanimous | |||
}} | |||
== Current & Completed Business == | == Current & Completed Business == | ||
=== Updates on Action Items From Previous Meeting (5 min)=== | === Updates on Action Items From Previous Meeting (5 min)=== | ||
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=== Business Item 1 (__ min)=== | === Business Item 1 (__ min)=== | ||
* | * Motion: | ||
* Discussion notes: | * Discussion notes: | ||
** | ** | ||
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{{Motion | {{Motion | ||
|motion= | |motion= TO approve the HR Committee's New Overtime Hours of Work Policy as tabled by Colin | ||
|first= | |first= Colin | ||
|second= | |second= Matt | ||
|yes= | |yes= All | ||
|no= | |no= No | ||
|abstain= | |abstain= | ||
|result= | |result= Unanimous | ||
}} | }} | ||
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=== Waste Grant Update (8 min)=== | === Waste Grant Update (8 min)=== | ||
* | * | ||
* Discussion notes: | * Discussion notes: Even though we wanted to have 5 community leagues, we got 2. Jan got paid. Yellowwood and Queen Alex. Next step is to set up spring launch with bike repair fair. 24 May for Yellowwood. Karly is leaning on them. Karly went and approached Chris and Laura from Alberta Bike Swap so volunteers get the people they need. Karly says she has submitted invoices to Marcel before Derek came to the board, possibly back in December. Invoices should have gone to waste reduction program. Marcel, Heather and Derek to chat. Derek to check with Marcel. | ||
** | ** | ||
** | ** | ||
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=== Winter Cycling grant update (3 min)=== | === Winter Cycling grant update (3 min)=== | ||
* | * | ||
* Discussion notes: | * Discussion notes: Given out tyres to 48 people. Spent $12,000 on tyres. No more left for tyre sets. Initial challenges were due by Jan 31. Half of people submitted their challenges. Questionnaire going out at the end of February. | ||
Keith: Can we do social media with it? | |||
Can we fund it ourselves. | |||
** | ** | ||
** | ** | ||
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=== Film Festival proposal (_5_ min)=== | === Film Festival proposal (_5_ min)=== | ||
* | * | ||
* Discussion notes: | * Discussion notes: Colin: Will not happen by itself. We appreciate Ken's interest and we explored if it was the best use of our time. Ken emailed Cr. Janz and Janz said Metro will book the space but you will need to work to get the audience. We don't believe it will make us money. We don't want to de-prioritise existing work. | ||
Keith brought it up at the Advocacy Committee and we didn't get enough uptake. | |||
Doesn't quite fit in the priorities right now. We will not pursue for now | |||
** | ** | ||
** | ** | ||
== New Business == | == New Business == | ||
To discuss the impending evaluation by the Team at University of Alberta | |||
In December we submitted an application. Course taught at U of A where students learn to do evaluations. We got picked. Karl and Heather met with students and talking about mission and mandate, how the shop operates. University asked for a follow up meeting. Is Bike Edmonton meeting its mission and mandate. | |||
University wants to know information such as How we partner and possibly more historical operations. Keith willing to go in. Keith and Heather to coordinate next meeting. Keith: What staff commitment is required on our part? Heather will clarify. | |||
=== Hours of Work and Overtime Policy (5 min)=== | === Hours of Work and Overtime Policy (5 min)=== | ||
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=== "Next Up" Priorities for Bike Edmonton (_20_ min)=== | === "Next Up" Priorities for Bike Edmonton (_20_ min)=== | ||
*The staff have suggested that our next priority should be getting back to doing community events (mostly sending mechanics and/or staff members to workplaces, schools, etc. to do some mechanic and general bike education), as we still get regular requests (and so wouldn't have to drum up support), and helps expand our reach (plus generally pays for itself) | *The staff have suggested that our next priority should be getting back to doing community events (mostly sending mechanics and/or staff members to workplaces, schools, etc. to do some mechanic and general bike education), as we still get regular requests (and so wouldn't have to drum up support), and helps expand our reach (plus generally pays for itself) | ||
* Discussion notes: | * Discussion notes: Things that floated to the top of the list: more money for bike building. | ||
If shop managers can free up time, we get requests for company events. | |||
Potentially revenue neutral. | |||
Other ideas: Bike Washing at Folk Fest | |||
Cost it out, come with a proposal | |||
Discretionary time will be spent on | |||
** | ** | ||
** | ** | ||
=== Storage Space === | |||
*Matt wants input and direction on the storage space. Two year term, 1000 sq ft space. Existing cost is $400/month. Stores around 200 bikes, can be filled more filler. Alex: Has potential as a workspace. A place that is easy to get stuff from quicker and with less pain. Going rate is $30 per square foot on the south side. | |||
When Answer needed? Not urgent. Colin: bring a recommendation to the board. | |||
=== Migration of Board chat from Messenger to Signal (5 min) === | === Migration of Board chat from Messenger to Signal (5 min) === | ||
* | * | ||
{{Motion | |||
|motion=To move to Signal from Messenger | |||
|first= Keith | |||
|second= Heather | |||
|yes= | |||
|no= | |||
|abstain= | |||
|result=Unanimous | |||
}} | |||
== <i>In Camera</i> Session == | == <i>In Camera</i> Session == | ||
{{Motion | {{Motion | ||
|motion=To move <i>in camera</i>. | |motion=To move <i>in camera</i>. | ||
|first= | |first= Karl | ||
|second= | |second= Heather | ||
|yes= | |yes= | ||
|no= | |no= | ||
|abstain= | |abstain= | ||
|result= | |result= Unanimous | ||
}} | }} | ||
* Please list how long you believe your topic will take to discuss: | * Please list how long you believe your topic will take to discuss: | ||
** Name (___ min) | ** Name (___ min) | ||
** Name (___ min) | ** Name (___ min) | ||
Colin: | |||
{{Motion | {{Motion | ||
|motion=To move out of camera]</i> discussion. | |motion=To move out of camera]</i> discussion. | ||
|first= | |first= Keith | ||
|second= | |second= Tom | ||
|yes= | |yes= | ||
|no= | |no= | ||
|abstain= | |abstain= | ||
|result= | |result= Unanimous | ||
}} | }} | ||
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== Adjournment == | == Adjournment == | ||
{{Motion | {{Motion | ||
|motion=To adjourn the meeting at | |motion=To adjourn the meeting at _21:12_pm. | ||
|first= | |first= Keith | ||
|second= | |second= Tom | ||
|yes= | |yes= | ||
|no= | |no= | ||
|abstain= | |abstain= | ||
|result= | |result= Unanimous | ||
}} | }} | ||