Board Minutes December 2024: Difference between revisions
→Shop Managers' Report on Bike Building (__ min)
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=== Fundraising Committee Report === | === Fundraising Committee Report === | ||
*Colin has written a fundraising plan, which will be circulated. Focus area: memberships, base operating grants (ex Alberta Eco-Trust, others), and corporate sponsorship and membership. A Communications student is starting in January. A gratitude report was finished. Casino coming up April 19-20 (Sat/Sun Easter weekend); we are signed up with a casino manager, who can help recruit "angel" volunteers. Volunteer coordination is currently Colin's responsibility-- he will canvass our membership for a volunteer to take that over-- Derek W says his friend Dominic might be interested. 43 cycling caps were ordered, netting $1k. Matt's got stickers to get a "bike-friendly business" program running. May see if employers will buy group memberships for their staff. | *Colin has written a fundraising plan, which will be circulated. Focus area: memberships, base operating grants (ex Alberta Eco-Trust, others), and corporate sponsorship and membership. A Communications student is starting in January. A gratitude report was finished. Casino coming up April 19-20 (Sat/Sun Easter weekend); we are signed up with a casino manager, who can help recruit "angel" volunteers. Volunteer coordination is currently Colin's responsibility-- he will canvass our membership for a volunteer to take that over-- Derek W says his friend Dominic might be interested. 43 cycling caps were ordered, netting $1k. Matt's got stickers to get a "bike-friendly business" program running. May see if employers will buy group memberships for their staff. | ||
[[Media:Dec_2024_Fundraising_Committee_Report.docx]] | |||
== Current & Completed Business == | == Current & Completed Business == | ||
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=== Updates on Action Items From Previous Meeting (5 min)=== | === Updates on Action Items From Previous Meeting (5 min)=== | ||
* '''Everyone''' log your [https://docs.google.com/spreadsheets/d/12OxxKTdlQxDTp9UKxrsPLliKAL9rNDcfxQ2SoDW8Akw/edit?usp=sharing estimated volunteer hours] for the past month. | * '''Everyone''' log your [https://docs.google.com/spreadsheets/d/12OxxKTdlQxDTp9UKxrsPLliKAL9rNDcfxQ2SoDW8Akw/edit?usp=sharing estimated volunteer hours] for the past month. | ||
* '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use "Bike Edmonton Internal" calendar) | * '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use "Bike Edmonton Internal" calendar) | ||
* '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR. | * '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR. | ||
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=== Shop Managers' Report on Bike Building (__ min)=== | === Shop Managers' Report on Bike Building (__ min)=== | ||
* | * [[Media:Manager's_Bike_Building_Report_November_2024.pdf|Manager's_Bike_Building_Report_November_2024.pdf]] | ||
* Discussion notes: We've already funded half of the previously budgetted staff cost cut by being $14k to the good YTD. | * Discussion notes: We've already funded half of the previously budgetted staff cost cut by being $14k to the good YTD. | ||
* Joshua. | * Joshua. | ||
* Karl and Rebecca feel that as new board members who haven't had time to read the report, they don't have enough information to vote for or against. | * Karl and Rebecca feel that as new board members who haven't had time to read the report, they don't have enough information to vote for or against. | ||
{{Motion | {{Motion | ||
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{{Motion | {{Motion | ||
|motion= To appoint Keith Heslinga as President, Colin Margetts as Vice-President, Derek Walters as Treasurer, and Adam Burgess as Secretary of the Bike Edmonton board for 2024-25. We also create or recognize the following committees: Finance Committee with Derek W (chair), Karl, Keith, and non-board members Lee Wiseley, Nathan Binnema, Nathaniel Fournier, Kieran Dunch, Michelle Trinh, Christine Zielinski; Fundraising Committee with Colin (chair), Heather, Matt, and Rebecca; HR & Operations Committee with | |motion= To appoint Keith Heslinga as President, Colin Margetts as Vice-President, Derek Walters as Treasurer, and Adam Burgess as Secretary of the Bike Edmonton board for 2024-25. We also create or recognize the following committees: Finance Committee with Derek W (chair), Karl, Keith, and non-board members Lee Wiseley, Nathan Binnema, Nathaniel Fournier, Kieran Dunch, Michelle Trinh, Christine Zielinski; Fundraising Committee with Colin (chair), Heather, Matt, and Rebecca; HR & Operations Committee with Colin (chair), Matt, Keith, Derek K, and Rebecca; Executive Committee with ex officio members as above + Heather (member at large); Bargaining Committee with Brad (chair), Heather, Matt, & Rebecca; Governance Committee with Tom (chair) and Derek K; and Advocacy Committee with Karl (chair), Keith, Derek W, and Tom. We also approve TORs for the Finance and HR & Ops Committees as linked above. | ||
|first= | |first= Adam | ||
|second= | |second= Keith | ||
|yes= | |yes= all | ||
|no= | |no= none | ||
|abstain= | |abstain= | ||
|result= | |result= paa | ||
}} | }} | ||
* <span style="background: lime;">Action Items:</span> '''The chairs of the Bargaining, Governance, and Finance Committees''' will develop and circulate to the board Terms of Reference for their committees by January 6th (1 week before the next board meeting). | * <span style="background: lime;">Action Items:</span> '''The chairs of the Bargaining, Governance, Advocacy and Finance Committees''' will develop and circulate to the board Terms of Reference for their committees by January 6th (1 week before the next board meeting). | ||
=== Transfer of Signing Authority === | === Transfer of Signing Authority === | ||
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{{Motion | {{Motion | ||
|motion= To remove signing authority for Sarah Bisbee and Marcel Huculak, and add signing authority for Colin Margetts and Derek Walters. Keith Heslinga keeps signing authority. | |motion= To remove signing authority for Sarah Bisbee and Marcel Huculak, and add signing authority for Colin Margetts and Derek Walters. Keith Heslinga keeps signing authority. | ||
|first= | |first= Adam | ||
|second= | |second= Keith | ||
|yes= | |yes= all | ||
|no= | |no= none | ||
|abstain= | |abstain= | ||
|result= | |result= pass | ||
}} | }} | ||
* <span style="background: lime;">Action Items:</span> ''' | * <span style="background: lime;">Action Items:</span> '''Derek W''' will get that done by January 15th. | ||
=== New Business Item 2 (__ min)=== | === New Business Item 2 (__ min)=== | ||
| Line 152: | Line 150: | ||
{{Motion | {{Motion | ||
|motion=To move <i>in camera</i>. | |motion=To move <i>in camera</i>. | ||
|first= | |first= Keith | ||
|second= | |second= Colin | ||
|yes= | |yes= all | ||
|no= | |no= none | ||
|abstain= | |abstain= | ||
|result= | |result= pass | ||
}} | }} | ||
* | * | ||
{{Motion | {{Motion | ||
|motion=To move out of camera]</i> discussion. | |motion=To move out of camera]</i> discussion. | ||
|first= | |first= Keith | ||
|second= | |second= Adam | ||
|yes= | |yes= all | ||
|no= | |no= none | ||
|abstain= | |abstain= | ||
|result= | |result= pass | ||
}} | }} | ||
== Adjournment == | == Adjournment == | ||
{{Motion | {{Motion | ||
|motion=To adjourn the meeting at | |motion=To adjourn the meeting at 8:40pm. | ||
|first= | |first= Matt | ||
|second= | |second= Keith | ||
|yes= | |yes= all | ||
|no= | |no= none | ||
|abstain= | |abstain= | ||
|result= | |result= pass | ||
}} | }} | ||