Board Minutes December 2024: Difference between revisions
→Shop Managers' Report on Bike Building (__ min)
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=== H.R. & Ops Committee Report === | === H.R. & Ops Committee Report === | ||
* | *Colin: meeting with shop managers monthly been going well. A staff volunteering/overtime policy coming soon. Colin also working on refreshing shop manager job descriptions, which are outdated now in the absence of an ED. | ||
=== Fundraising Committee Report === | |||
*Colin has written a fundraising plan, which will be circulated. Focus area: memberships, base operating grants (ex Alberta Eco-Trust, others), and corporate sponsorship and membership. A Communications student is starting in January. A gratitude report was finished. Casino coming up April 19-20 (Sat/Sun Easter weekend); we are signed up with a casino manager, who can help recruit "angel" volunteers. Volunteer coordination is currently Colin's responsibility-- he will canvass our membership for a volunteer to take that over-- Derek W says his friend Dominic might be interested. 43 cycling caps were ordered, netting $1k. Matt's got stickers to get a "bike-friendly business" program running. May see if employers will buy group memberships for their staff. | |||
[[Media:Dec_2024_Fundraising_Committee_Report.docx]] | |||
== Current & Completed Business == | == Current & Completed Business == | ||
=== Updates on Action Items From Previous Meeting (5 min)=== | === Updates on Action Items From Previous Meeting (5 min)=== | ||
* '''Everyone''' log your [https://docs.google.com/spreadsheets/d/ | * '''Everyone''' log your [https://docs.google.com/spreadsheets/d/12OxxKTdlQxDTp9UKxrsPLliKAL9rNDcfxQ2SoDW8Akw/edit?usp=sharing estimated volunteer hours] for the past month. | ||
* '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use "Bike Edmonton Internal" calendar) | * '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use "Bike Edmonton Internal" calendar) | ||
* '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR. | * '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR. | ||
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=== Shop Managers' Report on Bike Building (__ min)=== | === Shop Managers' Report on Bike Building (__ min)=== | ||
* | * [[Media:Manager's_Bike_Building_Report_November_2024.pdf|Manager's_Bike_Building_Report_November_2024.pdf]] | ||
* Discussion notes: | * Discussion notes: We've already funded half of the previously budgetted staff cost cut by being $14k to the good YTD. | ||
** | * Joshua. | ||
* Karl and Rebecca feel that as new board members who haven't had time to read the report, they don't have enough information to vote for or against. | |||
{{Motion | {{Motion | ||
|motion= | |motion= To adjust the previously-passed budget to keep staffing costs the same (rather than 20% cut as previously budgetted), i.e. revert to the previously-discussed draft budget #1. | ||
|first= | |first= Colin | ||
|second= | |second= Matt | ||
|yes= | |yes= Colin, Matt, Brad, Adam, Derek W, Derek K, Tom | ||
|no= | |no= Keith | ||
|abstain= | |abstain= Karl, Rebecca | ||
|result= | |result= pass | ||
}} | }} | ||
* <span style="background: lime;">Action Items:</span> ''' | * <span style="background: lime;">Action Items:</span> '''Keith''' will update the budget tracking sheet. | ||
*The detailed monthly tracking should continue for the next month-- not forever. | |||
=== | == New Business == | ||
=== | === Stella Viviana introduction === | ||
* | *Bike Edmonton member x few years. 2 yrs ago started volunteering with her teenage dtr-- got injured after a few months and had to stop coming, now slowly coming back. Attended volunteer appreciation party and heard some things that got interested in the board. Interested in learning more through volunteering. Previous volunteer experience in food deliveries. Works in health care. | ||
=== | {{Motion | ||
|motion= To add Stella to the board. | |||
|first= Keith | |||
|second= Adam | |||
|yes= all | |||
|no= none | |||
|abstain= | |||
|result= pass | |||
}} | |||
= | * <span style="background: lime;">Action Items:</span> '''Colin''' will liaise with Chris Chan to get her set up on the computer accounts and let her know what committees are available, etc. | ||
=== Confirmation of the new Board Executive & Committees === | === Confirmation of the new Board Executive & Committees === | ||
| Line 115: | Line 112: | ||
** HR & Operations: https://docs.google.com/document/d/1JtFv8EfObv-5wUlSq571Ej8CpNpG36RxI8tll4h3lMg/edit?usp=sharing | ** HR & Operations: https://docs.google.com/document/d/1JtFv8EfObv-5wUlSq571Ej8CpNpG36RxI8tll4h3lMg/edit?usp=sharing | ||
** Fundraising: https://docs.google.com/document/d/1UPxjavXRx5qpzNfaLptD-K6eroaL6E0y/edit?usp=sharing&ouid=105664673257411596136&rtpof=true&sd=true | ** Fundraising: https://docs.google.com/document/d/1UPxjavXRx5qpzNfaLptD-K6eroaL6E0y/edit?usp=sharing&ouid=105664673257411596136&rtpof=true&sd=true | ||
{{Motion | {{Motion | ||
|motion= To appoint Keith Heslinga as President, Colin Margetts as Vice-President, Derek Walters as Treasurer, and Adam Burgess as Secretary of the Bike Edmonton board for 2024-25. We also create or recognize the following committees: Finance Committee with Derek W (chair), Karl, Keith, and non-board members Lee Wiseley, Nathan Binnema, Nathaniel Fournier | |motion= To appoint Keith Heslinga as President, Colin Margetts as Vice-President, Derek Walters as Treasurer, and Adam Burgess as Secretary of the Bike Edmonton board for 2024-25. We also create or recognize the following committees: Finance Committee with Derek W (chair), Karl, Keith, and non-board members Lee Wiseley, Nathan Binnema, Nathaniel Fournier, Kieran Dunch, Michelle Trinh, Christine Zielinski; Fundraising Committee with Colin (chair), Heather, Matt, and Rebecca; HR & Operations Committee with Colin (chair), Matt, Keith, Derek K, and Rebecca; Executive Committee with ex officio members as above + Heather (member at large); Bargaining Committee with Brad (chair), Heather, Matt, & Rebecca; Governance Committee with Tom (chair) and Derek K; and Advocacy Committee with Karl (chair), Keith, Derek W, and Tom. We also approve TORs for the Finance and HR & Ops Committees as linked above. | ||
|first= | |first= Adam | ||
|second= | |second= Keith | ||
|yes= | |yes= all | ||
|no= | |no= none | ||
|abstain= | |abstain= | ||
|result= | |result= paa | ||
}} | }} | ||
* <span style="background: lime;">Action Items:</span> '''The chairs of the Bargaining, Governance, and Finance Committees''' will develop and circulate to the board Terms of Reference for their committees by January 6th (1 week before the next board meeting). | * <span style="background: lime;">Action Items:</span> '''The chairs of the Bargaining, Governance, Advocacy and Finance Committees''' will develop and circulate to the board Terms of Reference for their committees by January 6th (1 week before the next board meeting). | ||
=== Transfer of Signing Authority === | === Transfer of Signing Authority === | ||
| Line 136: | Line 132: | ||
{{Motion | {{Motion | ||
|motion= To remove signing authority for Sarah Bisbee and Marcel Huculak, and add signing authority for Colin Margetts and Derek Walters. Keith Heslinga keeps signing authority. | |motion= To remove signing authority for Sarah Bisbee and Marcel Huculak, and add signing authority for Colin Margetts and Derek Walters. Keith Heslinga keeps signing authority. | ||
|first= | |first= Adam | ||
|second= | |second= Keith | ||
|yes= | |yes= all | ||
|no= | |no= none | ||
|abstain= | |abstain= | ||
|result= | |result= pass | ||
}} | }} | ||
* <span style="background: lime;">Action Items:</span> ''' | * <span style="background: lime;">Action Items:</span> '''Derek W''' will get that done by January 15th. | ||
=== New Business Item 2 (__ min)=== | === New Business Item 2 (__ min)=== | ||
| Line 154: | Line 150: | ||
{{Motion | {{Motion | ||
|motion=To move <i>in camera</i>. | |motion=To move <i>in camera</i>. | ||
|first= | |first= Keith | ||
|second= | |second= Colin | ||
|yes= | |yes= all | ||
|no= | |no= none | ||
|abstain= | |abstain= | ||
|result= | |result= pass | ||
}} | }} | ||
* | * | ||
{{Motion | {{Motion | ||
|motion=To move out of camera]</i> discussion. | |motion=To move out of camera]</i> discussion. | ||
|first= | |first= Keith | ||
|second= | |second= Adam | ||
|yes= | |yes= all | ||
|no= | |no= none | ||
|abstain= | |abstain= | ||
|result= | |result= pass | ||
}} | }} | ||
== Adjournment == | == Adjournment == | ||
{{Motion | {{Motion | ||
|motion=To adjourn the meeting at | |motion=To adjourn the meeting at 8:40pm. | ||
|first= | |first= Matt | ||
|second= | |second= Keith | ||
|yes= | |yes= all | ||
|no= | |no= none | ||
|abstain= | |abstain= | ||
|result= | |result= pass | ||
}} | }} | ||