Board Minutes November 2024: Difference between revisions
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* Meeting Chair: Keith | * Meeting Chair: Keith | ||
* Minute-taker: Adam | * Minute-taker: Adam | ||
* Board attendance: Keith, Adam, Heather, Sarah, Marcel, Colin, Derek | * Board attendance: Keith, Adam, Heather, Sarah, Marcel, Colin, Derek, Matt | ||
* Staff attendance: Coreen | * Staff attendance: Coreen | ||
* Regrets: | * Regrets: none | ||
* Absent: | * Absent: none | ||
* Guests: | * Guests: none | ||
== Call to Order == | == Call to Order == | ||
| Line 30: | Line 30: | ||
{{Motion | {{Motion | ||
|motion=To approve this agenda, & the October 2024 minutes. | |motion=To approve this agenda, & the October 2024 minutes. | ||
|first= | |first= Adam | ||
|second= | |second= Sarah | ||
|yes= | |yes= all | ||
|no= | |no= none | ||
|abstain= | |abstain= | ||
|result= | |result= | ||
| Line 54: | Line 54: | ||
*Coreen feels that revenue reduction from that cut, now that they've looked at it more, will be $60k, putting us into a deficit situation. | *Coreen feels that revenue reduction from that cut, now that they've looked at it more, will be $60k, putting us into a deficit situation. | ||
*September was +$6k actual over budgetted. October might be $2k. Sarah feels that represents sufficient $ to fund a deferral to December. | *September was +$6k actual over budgetted. October might be $2k. Sarah feels that represents sufficient $ to fund a deferral to December. | ||
*There was a lot of discussion, and an idea emerged to defer the lay-offs and hold Coreen tightly accountable to the cost-effectiveness of bike building going forward. Sarah: as a board, we would have to talk to our negotiator as to whether this would put our staff out of scope, and staff should also speak to their union reps about that. | |||
| Line 62: | Line 61: | ||
|first= Colin | |first= Colin | ||
|second= Marcel | |second= Marcel | ||
|yes= | |yes= Keith, Marcel, Colin, Derek, Adam, Matt. | ||
|no= | |no= Sarah, Heather | ||
|abstain= | |abstain= | ||
|result= | |result= Passed | ||
}} | }} | ||
* <span style="background: lime;">Action Items:</span> ''' | * <span style="background: lime;">Action Items:</span> '''Colin''' will email the bike builders about this decision by tomorrow. He will also convey to staff that we want to know monthly going forward the number of buildable and unbuildable bikes we have; number in progress with a bike builder or volunteer attached; green tags and yellow tags on hand for sale; month on month sales. Also: how many hours the bike builders spent building bikes vs other work, and number of bikes they built. | ||
=== Finance Committee Report === | === Finance Committee Report === | ||
* | *None | ||
=== Fundraising Committee Report === | === Fundraising Committee Report === | ||
* | *None | ||
== Current & Completed Business == | == Current & Completed Business == | ||
| Line 93: | Line 92: | ||
=== Board Retreat Planning (10 min)=== | === Board Retreat Planning (10 min)=== | ||
* Booked for Saturday November 16th, 9:30am to ~4pm, Civic Employees Fund Room 3 @ Stanley A. Milner library. Bring two u-locks! The room overlooks the Citadel Theatre. | * Booked for Saturday November 16th, 9:30am to ~4pm, Civic Employees Fund Room 3 @ Stanley A. Milner library. Bring two u-locks! The room overlooks the Citadel Theatre. | ||
* Agenda: | * Agenda: Adam will set up a google doc to collaborate on this. | ||
** | ** | ||
** | ** | ||
=== Update on Winter Bike grant | === Update on Winter Bike grant=== | ||
* | * We are already approved to do a grant involving studded tires only. We have verbal oks for the other proposals-- they may get us paperwork next wk. So Sarah feels we should go ahead and get the winter tire program opened to applicants-- the rest maybe by the end of the week. Sarah will talk with Coreen about volunteering as the program coordinator going forward-- she is still planning to implement the parts of the program she had planned to implement. | ||
* | *Coreen: we have a few tires coming in tomorrow, but they've been slow to come in. | ||
== New Business == | == New Business == | ||
*None | |||
* | |||
== <i>In Camera</i> Session == | == <i>In Camera</i> Session == | ||
*None. | |||
== Adjournment == | == Adjournment == | ||
{{Motion | {{Motion | ||
|motion=To adjourn the meeting at | |motion=To adjourn the meeting at 17:08 pm. | ||
|first= | |first= Keith | ||
|second= | |second= Adam | ||
|yes= | |yes= all | ||
|no= | |no= none | ||
|abstain= | |abstain= | ||
|result= | |result= | ||