2024 AGM: Difference between revisions

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=== Treasurer's Report ===
=== Treasurer's Report ===
*key points
*$48k surplus this year, compared to deficits of $98k and $70k in the previous years. As of Aug 31st: $99k in operating acct, $17.5k in Casino acct (which pays rent). The biggest changes in our financial status this year were: the donation drive earlier in the year, removing the executive director (at his own recommendation) in February, and closing the south shop in July.
*Questions
 


=== Shop Managers' Update ===
=== Shop Managers' Update ===

Revision as of 20:56, 3 November 2024

Bike Edmonton Annual General Meeting Minutes for 2024

  • Location: Strathcona Community League Upper Hall
  • Date: November 3, 2024, 1pm.

Attendance

  • Meeting Chair: Keith
  • Minute-taker: Adam Burgess
  • Attendance: n members in good standing
  • Regrets:

Call to Order

  • Meeting called to order by Keith at 13:28.
  • Land acknowledgment
  • Explain “Members In Good Standing” voting for motions:

A member in good standing is a Regular Member who has been a member for at least one calendar month and any honorary members shall be considered members in good standing. A regular member who has lapsed for no more than six months shall also be considered a member in good standing immediately upon payment of their dues.

Anyone may become a member today in order to join the board, but only Members in Good Standing can vote.

Approval of Agenda

MOTION
To approve the agenda.
Moved: Sarah
Seconded: Derek
Aye No Abstain
All 0
carried

Approval of Minutes from 2023 Annual General Meeting

MOTION
To approve the minutes from the 2023 Annual General Meeting
Moved: Sarah
Seconded: Heather
Aye No Abstain
All 0
Carried

Reports

President's Report

  • Keith has been president for 1 year, board member for longer. It was a busy year for staff, board members, and volunteers. In February we were in a cash crunch, but with a huge response to our fundraising drive around ~$60k donated. Our budget now is in a much better spot. These finanical pressures were 2-3 years in the making. These year we aim to have an operational cash cushion in March (when our reserves are typically lowest). We get a casino every 2 years, next one in mid-2025.
  • 16 board members have joined this year, and many have not been able to continue due to life circumstances or the workload that the board entails. Staff have been putting in a huge amount of work also. Changes this year include losing our executive director and board becoming an operational board; closed south shop and consolidated to North side (with a storage space downtown). There is an expanded area downtown for bike sales, and added a storage space downtown. Keith is proud of the work that has gone into making those changes successful. We are also decreasing our paid bike-building, so there may be fewer bike sales depending on how volunteers can respond to that. Revenue numbers from recent months have been good, and there have been operational advantages to consolidating to one shop, for example fewer walk-ins have to be turned away. For example September bike sales are $10k this year from $5k last year.
  • We remain in union negotiations-- had negotiations in November with previous ED Greg and in May with the bargaining committee of the board-- and we will be asking one of the new board members today to join the committee. We understanding that membership expects us to get this done. Scheduling with the union has been a barrier.
  • And finally we have cycling caps for sale today!

Treasurer's Report

  • $48k surplus this year, compared to deficits of $98k and $70k in the previous years. As of Aug 31st: $99k in operating acct, $17.5k in Casino acct (which pays rent). The biggest changes in our financial status this year were: the donation drive earlier in the year, removing the executive director (at his own recommendation) in February, and closing the south shop in July.

Shop Managers' Update


MOTION
To receive the reports as presented.
Moved:
Seconded:
Aye No Abstain
All 0
Carried

Recognition Awards Presentation

  • Jack Grainge Memorial Award awarded to
  • Dale Alsopp Memorial Award awarded to
  • Ian Helgesen Memorial Award awarded to
  • Pater Pal Memorial Award awarded to


Budget 2024-25

    • See appended Budget package


MOTION
To approve the 2024-25 budget as presented.
Moved:
Seconded:
Aye No Abstain
All 0
Carried

Board Elections

  • Explanation of returning members vs members needing confirmation by the membership.
  • Outline of board responsibilities, time commitments, and attributes of good board members: passion for cycling and Edmonton's cycling community, commitment to service and stewardship of the organization, reliable participation in meetings and committees, ability to work collaboratively on a team and independently as required, and willingness to listen, learn, and make informed decisions.
  • 1 min introductions by board members seeking re-election or confirmation by the membership, or new candidates.
  • Three calls for nominations from the floor (if required).
  • Explanation of ballot procedure; voting and counting (if required).
MOTION
To recognize
  • Matt Hoyt, Sarah Bisbee, and Keith Heslinga (returning);
  • Adam Burgess, Colin Margetts, Heather Young-Leslie, and Derek Kramer (confirmed);
  • and __, __, __, __, and __ (new)

as the 2024-2025 Bike Edmonton Board of Directors.

Moved:
Seconded:
Aye No Abstain
All 0
Carried

Adjournment

MOTION
To adjourn.
Moved:
Seconded:
Aye No Abstain
All 0
Carried
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