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Board Minutes Special Budget Meeting September 2024: Difference between revisions

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Board Minutes Special Budget Meeting September 2024 (view source)

Revision as of 23:47, 5 October 2024

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(Created page with " Editing Board Agenda Template '''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.''''' == Bike Edmonton Board Meeting Minutes for (month)(year) == Board meetings are open to Bike Edmonton members and the public. * Location: ___ & Google Meet * Start Time: 6:30pm Please RSVP to [mailto:[email protected] [email protected]] if you plan on attending. Please include a brief summary of any agenda item...")
 
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'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''
'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''


== Bike Edmonton Board Meeting Minutes for (month)(year) ==
* Location: Google Meet
* Start Time: 7pm


Board meetings are open to Bike Edmonton members and the public.
* Location: ___ & Google Meet
* Start Time: 6:30pm
Please RSVP to [mailto:[email protected] [email protected]] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!


== Attendance ==
== Attendance ==
* Meeting Chair:
* Meeting Chair: Keith
* Minute-taker:
* Minute-taker: Adam
* Food by:
* Board attendance: Marcel, Keith, Adam, Colin, Heather, Sarah, Matt, Derek
* Board attendance:
* Staff attendance: Coreen, Vaughan
* Staff attendance:
* Regrets:
* Regrets:
* Absent:
* Absent:
Line 23: Line 17:


== Call to Order ==
== Call to Order ==
* Meeting called to order by   at   pm.
* Meeting called to order by Keith  at 7:05 pm.
 
== Logistics for Next Meeting ==
* Date:
* Location:
* Chair:
* Minute-taker:
* Food by:
 
== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
  |motion=To approve this (month) agenda, the (month)(year) minutes), and reports as presented below.
  |first=
  |second=
  |yes=
  |no=
  |abstain=
  |result=
}}
 
=== President's Report ===
*[President's Report (Month) (Year)]
 
=== Treasurer's Report ===
*[Treasurer's Report (Month) (Year)]
 
=== H.R. & Ops Committee Report ===
*[H.R. Committee Report (Month) (Year)]
 
=== Finance Committee Report ===
*[Finance Committee Report (Month) (Year)]
 
=== Fundraising Committee Report ===
*[Fundraising Committee Report (Month) (Year)]
 
== Current & Completed Business ==
 
=== Updates on Action Items From Previous Meeting (5 min)===
* '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1BG8IlNt2eNQshOJmZCiH9WKwroj0tl5HXPMZg9odXoE/edit?usp=sharing estimated volunteer hours] for the past month.
* '''Everyone''' sign reports that you have reviewed each month.
* '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use "Bike Edmonton Internal" calendar)
* '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR.
* Reminder of our [https://docs.google.com/document/d/1CPFZz1Rbgra3oIv656PodByl7jJF1SFPTrubYozSS3I/edit?usp=share_link/ Code of Conduct]
* Reminder of [https://apps.bikeedmonton.ca/w/Conflict_of_Interest_Policy conflict of interest policy]
*
 
'''COMPLETED'''
*
*
 
=== Business Item 1 (__ min)===
*
* Discussion notes:
**
**
 
{{Motion
  |motion=
  |first=
  |second=
  |yes=
  |no=
  |abstain=
  |result=
}}
 
* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date).
 
=== Business Item 2 (__ min)===
*
* Discussion notes:
**
**
 
 
== New Business ==


=== New Business Item 1 (__ min)===
== Budget Discussion ==
*
* Discussion notes:
**
**


{{Motion
Review of scenarios:
  |motion=
  |first=
  |second=
  |yes=
  |no=
  |abstain=
  |result=
}}
* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date).


=== New Business Item 2 (__ min)===
1. Almost-balanced budget, keeping staffing costs the same.
*
2. Same as #1, with 10% increased staffing costs and a $13,000 shortfall.
* Discussion notes:
3. Reducing staffing costs by 20%, revenue by 10%.
**
4. Update to #2 with increased revenue estimates per Coreen, resulting in $4-6k shortfall. (There was a request for a similar options, with slightly smaller increase in staffing costs to make it balanced-- this was deemed to be equivalent.)
**
5. No bike builders, reducing new bike sales by 95%, creating quite a shortfall.


Initial poll:
1. Derek
2. no one
3. Sarah, Keith, Matt, Heather
4. Adam, Marcel, Colin
5. no one


Derek was put on the spot to choose, and 3 vs 4, preferred #3.


== <i>In Camera</i> Session ==
{{Motion
  |motion=To move <i>in camera</i>.
  |first=
  |second=
  |yes=
  |no=
  |abstain=
  |result=
}}
* Please list how long you believe your topic will take to discuss:
** Name (___ min)
** Name (___ min)


{{Motion
{{Motion
   |motion=To move out of camera]</i> discussion.
   |motion= To accept budget scenario #3.
   |first=
   |first= Keith
   |second=
   |second= Matt
   |yes=
   |yes= Sarah, Keith, Matt, Heather, Derek
   |no=
   |no= Colin, Adam, Marcel
   |abstain=
   |abstain=
   |result=
   |result= Passed
}}
}}


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== Adjournment ==
== Adjournment ==
{{Motion
{{Motion
   |motion=To adjourn the meeting at __pm.
   |motion=To adjourn the meeting at 7:26 pm.
   |first=
   |first= Keith
   |second=
   |second= Derek
   |yes=
   |yes=
   |no=
   |no=
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   |result=
   |result=
}}
}}
[[Category:minutes]]
[[Category:2018-2019 Board minutes]]
[[Category:Templates]]
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