Board Minutes June 2024

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

Bike Edmonton Board Meeting Minutes for June 2024

Board meetings are open to Bike Edmonton members and the public.

• Location: EPL - Strathcona Branch, meeting room (+ Google Meet)
• Start Time: 6:30pm

Please RSVP to [email protected] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Meeting Chair: Keith
• Minute-taker: Adam
• Board attendance: Adam, Marcel, Jonathan, Sarah, Heather, Keith, Matt
• Staff attendance: Coreen
• Regrets: Derek, Colin
• Absent: Daniel
• Guests:

Call to Order

• Meeting called to order by Keith at 6:44 pm.

Logistics for Next Meeting

• Date: July 8, 6:30pm
• Location: Bike Edmonton - Downtown Shop
• Chair:
• Minute-taker: Adam
• Food by:

Approval of Agenda, Minutes, Reports (5 min)

MOTION

To approve this (month) agenda, the (month)(year) minutes), and reports as presented below.
Moved:
Seconded:

Aye	No	Abstain

President's Report

• This month Keith gave interviews to CBC and CTV, volunteered at both shops in prep for move, visited Jonathan at Boyle Street to observe, did some budgeting & etc.

Treasurer's Report

• $22k surplus in April ($14k of which was bike sale). This makes our financial year in the black. Strong new and used part sales. Bank balances as of today are $66.5k (including 5.5K for Winter Cities and 13k CIOG). Casino acct ~25.5k, and going forward we'll only be paying rent in one place! Payments on the $30k loan from Adam are being made monthly. Mastercard is paid up. And CRA is paid off. And Bergeron.
• In terms of financial stability looking forward, this brings us to bottoming out at about $0 next March. (Would be +$15k if the WRR program coordination were not contracted out, but it likely will be.)
• Sarah asked Coreen whether current revenue projections for future months hold true. Coreen recommends that to be conservative we should revise things down slightly-- maybe 10% but she'd need time to think about it.

H.R. & Ops Committee Report

• [H.R. Committee Report (Month) (Year)]

TOR?

Finance Committee Report

• [Finance Committee Report (Month) (Year)]

Update on a robust process for documenting our use of restricted funds?

Fundraising Committee Report

TOR? Followed up with Pedal and Sea Adventures?

Current & Completed Business

Updates on Action Items From Previous Meeting (5 min)

• Everyone log your volunteer hours for the past month-- on our new simplified spreadsheet!
• Everyone sign reports that you have reviewed each month.
• Committee Chairpersons to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use "Bike Edmonton Internal" calendar)
• Committee Chairpersons to ensure wiki is up-to-date with committee TOR.
• Reminder of our Code of Conduct
• Reminder of conflict of interest policy

COMPLETED? (or any update?)

• Jonathan - MacEwan Bike Library Project?
• Marcel - CIP Grant reporting?
• Keith - email to membership re: audit, what’s going on with BE’s governance, and special volunteers we might be looking for?
• Colin/Marcel - OSBA window repair grant went through?
• Storage lease signed?
• CoE 20 Bike Clinics Project?
• Farmers Market Bike Valet Parking?

Business Item 1 (__ min)

• Discussion notes:

MOTION

Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

Business Item 2 (__ min)

• Discussion notes:

New Business

New Business Item 1 (__ min)

• Discussion notes:

MOTION

Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

New Business Item 2 (__ min)

• Discussion notes:

In Camera Session

MOTION

To move in camera.
Moved:
Seconded:

Aye	No	Abstain

• Please list how long you believe your topic will take to discuss:
  • Name (___ min)
  • Name (___ min)

MOTION

To move out of camera] discussion.
Moved:
Seconded:

Aye	No	Abstain

Adjournment

MOTION

To adjourn the meeting at __pm.
Moved:
Seconded:

Aye	No	Abstain