Board Minutes April 2011: Difference between revisions
Minutes were approved in June meeting
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(Minutes were approved in June meeting) |
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== Action Items from Last Meeting == | == Action Items from Last Meeting == | ||
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== Next Meeting Date == | == Next Meeting Date == | ||
Date: Wednesday, May 25, 2011, 6:30pm | |||
Location: (TBD - BikeWorks, ENTS?) | |||
* Chris will arrange ENTS booking. | |||
== Food For Next Meeting == | == Food For Next Meeting == | ||
* | * Neil? if at ENTS... | ||
== Reports == | == Reports == | ||
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=== Bike to the Symphony === | === Bike to the Symphony === | ||
* Ticket sales slow | |||
* Partnerships strong | |||
* Espresso cart in Da Capo parking lot | |||
* Donation of prizes from redbike | |||
* Best dressed cyclist contest? | |||
* Backstage tour | |||
* Poster distribution | |||
=== Rental program reporting === | === Rental bike program reporting === | ||
* Derek's happy | |||
* Will wait for some more data from launch | |||
* Financial: Alex to report to Derek | |||
* ALEX to update webpage with bike rental details and photos | |||
=== Alberta Cycle Building Update === | === Alberta Cycle Building Update === | ||
* '''MOTION:''' (via e-mail on April 8, 2011) CHRIS CHAN moves that EBC begin negotiations with the City of Edmonton to acquire space in the Alberta Cycle building in the immediate short term. | * '''MOTION:''' (via e-mail on April 8, 2011) CHRIS CHAN moves that EBC begin negotiations with the City of Edmonton to acquire space in the Alberta Cycle building in the immediate short term. | ||
In favour: BLAKEY, PLUIM, CHAN, GREGORWICH, HALLGREN, SCHMIDT, PHILLIPS | In favour: BLAKEY, PLUIM, CHAN, GREGORWICH, HALLGREN, SCHMIDT, PHILLIPS, HINDLE | ||
Abstain: CAREY | Abstain: CAREY | ||
No reply: CHOBY, ROSENBERGER, McEVOY | No reply: CHOBY, ROSENBERGER, McEVOY | ||
* ALEX: no response yet from City. Will call. | |||
* Fair number of people ready to help setup. Not concerned about shift volunteers. | |||
* Not there until June, likely. | |||
* Spoke awarded Stollery. Spoke will invoice the City to be reimbursed. | |||
* 2 days a week, plus the Spoke. | |||
* After confirming space, start ordering equipment/parts. | |||
* QBP distribution? | |||
=== Board retreat === | === Board retreat === | ||
* No date set yet. | |||
* New doodle poll? | |||
--------------- | |||
=== Instructor course fees === | |||
* RE: fees paid to instructors teaching courses primarily at BikeWorks (not offsite events) | |||
* In Feb., BikeWorks & Outreach committee meeting decided on payment to instructors. | |||
* Alex understood: instructor paid 70% of gross revenue from instructor, incl. membership sales. | |||
* BLAKEY moves that instructors are paid 75% of course fees (considering new member payments as if they paid non-member rates). PLUIM seconds. Carried. | |||
=== Governance of The Spoke === | === Governance of The Spoke === | ||
* David has been meeting with Kris. | |||
=== Bike building === | |||
* Will continue through summer | |||
=== Update on charitable status === | === Update on charitable status === | ||
* Anna hasn't looked at the work from the U of A legal students yet. They mostly rehashed the research we had already done. Forms, application, etc. not done. Planned work for May. | |||
* | |||
=== Bike month contract/MOU === | === Bike month contract/MOU === | ||
* Draft MOU is written and edits are complete/nearly finalized. Almost ready to be signed. | |||
=== | === Signing === | ||
* CHAN moves that Anna Vesala is granted authority to enter into contracts on behalf of EBC. Contacts which entail a financial commitment greater than $500 must be approved by another member of the executive committee. Seconded by PHILLIPS. Approved. | |||
=== Hiring committee === | |||
* Derek Pluim, Bernadette Blakey, Keith Hallgren, James Phillips. | |||
* BLAKEY moves that hiring committee be given authority to decide and hire. HALLGREN seconds. Approved. | |||
== In Camera == | == In Camera == | ||
CHAN moves to go in camera. Seconded by HALLGREN. Approved. | |||
=== SEF === | === SEF === | ||
== End of Meeting == | == End of Meeting == | ||
* CHAN moves to adjourn. Seconded by HALLGREN. Adjourned. | |||
[[Category:minutes]] | [[Category:minutes]] | ||
[[Category:2010-2011 Board minutes]] | [[Category:2010-2011 Board minutes]] | ||