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Board Minutes October 2018: Difference between revisions
→President's Report - Jeremy
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'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.''''' | '''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.''''' | ||
== | == Bike Edmonton Board Meeting Minutes for October 2018 == | ||
Board meetings are open to | Board meetings are open to Bike Edmonton members and the public. | ||
* Date: Monday, October 1, 2018 | * Date: Monday, October 1, 2018 | ||
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* Start Time: 6:30pm | * Start Time: 6:30pm | ||
Please email [mailto:board@ | Please email [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you! | ||
== Attendance == | == Attendance == | ||
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{{Motion | {{Motion | ||
|motion=To approve this October 1 agenda, the [[Board Minutes September 2018|September 2018]] minutes, and reports as presented below. | |motion=To approve this October 1 agenda, the [[Board Minutes September 2018|September 2018]] minutes, and reports as presented below. | ||
|first= | |first=Jasmine | ||
|second= | |second=Helen | ||
|yes= | |yes=6 | ||
|no= | |no=0 | ||
|abstain= | |abstain=0 | ||
|result= | |result= | ||
}} | }} | ||
=== President's Report - Jeremy === | === President's Report - Jeremy === | ||
* | * [https://drive.google.com/file/d/0B13aeqM0VpVrZlJQeGJWT1ZBRGVZLWtsMnpFWEdxV0M1UWNB/view?resourcekey=0-Q8_KH9c0VTgTas6n6Tu8Kw President's Report October 2018] | ||
'''President's Report Discussion''' | '''President's Report Discussion''' | ||
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=== Strategic Planning Committee Report === | === Strategic Planning Committee Report === | ||
* | * Board to direct staff to create and post "Please Donate" in the shop | ||
** Ali has already created some posters; to be sent to staff | |||
* Discussed bike shops and locations. Will do a quick survey during transactions | |||
* Membership recruitment; if we're doing tiered memberships, we need to be better at managing that | |||
* Mark to follow-up with Chris about the survey | |||
== Current and Completed Business == | == Current and Completed Business == | ||
=== End-of-term Evaluation - Jasmine (5 min)=== | === End-of-term Evaluation - Jasmine (5 min) [TABLED UNTIL NEXT MEETING]=== | ||
* Job descriptions have been developed and are used for: individual board members, executive positions, and committee chairpersons | * Job descriptions have been developed and are used for: individual board members, executive positions, and committee chairpersons | ||
* The board uses committees and/or working groups to divide board work fairly, or delegates appropriately to staff | * The board uses committees and/or working groups to divide board work fairly, or delegates appropriately to staff | ||
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=== Budget - Ali & Geoff (45 min) === | === Budget - Ali & Geoff (45 min) === | ||
* [https://drive.google.com/ | * [https://drive.google.com/file/d/0B20DB6hvS6q-UmFVaXFaM0N1MEhJNS02SE0ybDJOaThydWdF/view?resourcekey=0-cAZ7GFwors0BDm10dV1-jA Proposed 2019 Budget] | ||
* Revenue from racks is lower than expense; need to check accounts receivable, which should balance things out. Should reflect budget to show that we don't anticipate losing money on the bike racks. | |||
* Membership sales are projected to go up, given rebranding. | |||
* Personal donations were significantly less than we expected. | |||
* Rentals were minimal last year; can adjust the budget to 0%. | |||
* Shop fees revenue projected to increase | |||
* Advertising and promotions; reduced this year since rebranding has been done | |||
* Publication costs increased for rebranding costs | |||
* Employee and volunteer appreciation shouldn't have such a big reduction. Appreciation of volunteers is crucial for running of the organization. | |||
* With the assumptions, we would be running a deficit budget (without taking into account the benefits to BWN) | |||
* Increase to event fees line from folk fest payment | |||
* Don't want to budget for a deficit because our cash position is quite a bit less than last year. | |||
* Discussion | |||
** We budgeted quite a bit for art and merchandise and didn't sell that much. Last year's budget numbers had a less clear origin. | |||
** Are these numbers taking into account the BWN renovations? Yes, they are; some of the revenue will go up given the renovations. Increase new parts revenue and ability to stock more bikes. | |||
** Are Babac receipts being split out; separating tools and other parts. | |||
** Payments associated with Casinos need to stay | |||
** Grant we've received; so much needs to buying incentives for the program, some for membership of Canada bikes, some for commuter challenge software. | |||
=== Schedule a time to meet with your committees - ALL BOARD (10 min) === | === Schedule a time to meet with your committees - ALL BOARD (10 min) === | ||
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[[Category:minutes]] | [[Category:minutes]] | ||
[[Category:2017-2018 Board minutes]] | [[Category:2017-2018 Board minutes]] | ||
[[Category:2018-2019 Board minutes]] | |||