Board Minutes January 2024

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

Bike Edmonton Board Meeting Minutes for January 2024

Board meetings are open to Bike Edmonton members and the public.

• Location: Google Meet
• Start Time: January 8, 2024 7pm

Please RSVP to [email protected] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Attendance: Alexandra, Daniel, Keith, Marcel, Matthew, Nazz, Sarah, Stephen, Greg Glatz, Coreen, Vaughan, Alex, Chris
• Guests: John Collier, Adam Burgess
• Regrets:
• Absent:
• Meeting Chair: Stephen
• Minute Taker: Alexandra

Call to Order

• Meeting called to order at 7:10pm

Logistics for Next Meeting

• Date: February 12, 2024 time TBD (Stephen to set-up poll)
• Location: North Shop, in-person
• Chair:
• Minute-taker:

Reports to be reviewed

President's Report (5 min)

• Verbal report
• Meeting with Greg and shop managers concerning closing of south shop.
• Negotiating timing and logistics of Greg departure's

Treasurer's Report (5 min)

• Need report link
• Chris: Servus will not call in our loan on Jan 18. It is not due until Dec 2026. What happens on Jan 18 is that our amount owing increases $20,000. If we pay before or refinance, then we will save that 20k. Our loan increases, and our monthly payments increase because the principal increases.
• Marcel: my understanding is if we pay 40k by the 18th, we have paid the loan. If we don't, we owe 60k.
• Chris: That's correct.
• Marcel: Servus has never told me if they would extend the loan or refinance. We also wrote a letter to Servus and politicians saying we'd like an extension.
• Chris: The refinancing and extensoion until March is a specific CEBA thing; check their FAQ or main page. You would have to explicitly go to the bank and say "this is what we want to do". They may still say no.
• Adam: The FAQ says you just have to apply by Jan 18th, and that that extends it to March.
• Marcel: Okay, I will talk to the bank.
• Stephen: The link is in Chris's email from earlier.

Committee Reports (5 min)

• Finance committee
  • Verbal report: Desire to have internal audit, all other discussion captured on rest of Agenda.

Executive Director's Report (10 min)

• Director's Report

Approval of Agenda, Minutes, Reports (5 min)

MOTION

To approve this January agenda, the December 2023 minutes, and reports as presented
Moved:	Matt
Seconded:	Keith

Aye	No	Abstain

Current & Completed Business

Updates on Action Items From Previous Meeting, Reminders (5 min)

• Everyone log your volunteer hours for the past month.
• Committee Chairpersons to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use "Bike Edmonton Internal" calendar)
• Committee Chairpersons to ensure wiki is up-to-date with committee TOR.
• Reminder of our Code of Conduct
• Reminder of conflict of interest policy

CEBA Loan

• Adam Burgess, intro and ideas

In Camera Session

MOTION

To move into in camera session with Dr. Greg Glatz as guest
Moved:
Seconded:

Aye	No	Abstain

MOTION

To move out of in camera session
Moved:
Seconded:

Aye	No	Abstain

Adjourned at 8:pm