Board Minutes December 2023: Difference between revisions
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== Bike Edmonton Board Meeting Minutes for December 2023 == | == Bike Edmonton Board Meeting Minutes for December 2023 == | ||
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* Attendance: Marcel, Stephen, Nazz, Daniel, Alexandra, Sarah (left early, after minutes and agenda was approved), Keith, Matt | * Attendance: Marcel, Stephen, Nazz, Daniel, Alexandra, Sarah (left early, after minutes and agenda was approved), Keith, Matt | ||
* Guests: Greg Glatz, Adam Burgess, Coreen | * Guests: Greg Glatz, Adam Burgess, Coreen | ||
* Regrets: | * Regrets: Gino | ||
* Absent: | * Absent: | ||
* Meeting Chair: Stephen | * Meeting Chair: Stephen | ||
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==Reports to be reviewed, not in the consent agenda == | ==Reports to be reviewed, not in the consent agenda == | ||
=== President's Report (5 min) === | === President's Report (5 min) === | ||
* | *[https://docs.google.com/document/d/1UvdRP5Elq_X2M1KfHBEIt0BtdIXEgnEOwPYLuxFqtp8/edit?usp=sharing President's Report] | ||
=== Treasurer's Report (5 min) === | === Treasurer's Report (5 min) === | ||
* | *[https://docs.google.com/document/d/1XvDG5eSvoF6msXgSHqU_bBgsicJfiqM71sOam3rQtaY/edit Finance Report] | ||
*Nazz: When does the casino revenue start covering rent? | *Nazz: When does the casino revenue start covering rent? | ||
*Marcel: Depends. The casino money arrived in November. We made our first expense out of that account in December for December rent. The new casin funds do not appear in this comparative statement. | *Marcel: Depends. The casino money arrived in November. We made our first expense out of that account in December for December rent. The new casin funds do not appear in this comparative statement. | ||
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=== Executive Director's Report (10 min) === | === Executive Director's Report (10 min) === | ||
*[https://docs.google.com/document/d/1T1CBQPi4aB5qYS5gTchX5wCxtNRaix3sJMNa__m9amU/edit#heading=h.1yl1f0nrlftc Executive Director's Report] | |||
*Nazz: What does the operation of the Orange Hub look like? Presumably you would have revenue streams coming from that operation? | *Nazz: What does the operation of the Orange Hub look like? Presumably you would have revenue streams coming from that operation? | ||
*Greg: It depends if we configure it as a storage space or a retail space. It's hard for me to make that decision. There's a few different spaces available to us at the Orange Hub. One space could work very well as a workshop. None of the spaces would work well as retail spaces. By closing the south shop, we lose opportunity to gain revenue. | *Greg: It depends if we configure it as a storage space or a retail space. It's hard for me to make that decision. There's a few different spaces available to us at the Orange Hub. One space could work very well as a workshop. None of the spaces would work well as retail spaces. By closing the south shop, we lose opportunity to gain revenue. | ||
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=== Budget === | === Budget === | ||
* Reduced Executive Director Role | * [https://docs.google.com/spreadsheets/d/11wNOfAxyiy7RFIs1efPiIMl5VASzaRqXh5AJlgf0GUw/edit?usp=sharing Scenario 1 - Reduced Executive Director Role] | ||
* [https://docs.google.com/spreadsheets/d/1uf0NW_WiHtSr_hL4vzgoEZfsjD8Y6lFJRaGc6HhLndo/edit?usp=sharing Scenario 1 - Admin Budget] | |||
* No South Shop | * [https://docs.google.com/spreadsheets/d/1cV6eBdJCVXIKqnVmRWsM6oOvTULS9YQ0pbctZtPM60c/edit?usp=sharing Alternate Scenario - No South Shop] | ||
** Orange Hub | * [https://docs.google.com/spreadsheets/d/1uh1Hk_ORbO4H81M6hMRfAeJSY3kHDZ5EictcyS_RWoA/edit?usp=sharing Alternate Scenario - Admin Budget] | ||
** Orange Hub | |||
*Greg: Essentially, the ED role as it currently exists is what tips us into a deficit.The ED does important work, but I do think that the funding that is going towards that position is challenging for Bike Edmonton. If you adjust the funding, it allows you to keep both shops and to account for a bargain increase. Limited damage to existing infrastructure, damage to leadership. My preference is to alter the ED position and keep everything else status quo. These numbers could potentially be finessed further. | *Greg: Essentially, the ED role as it currently exists is what tips us into a deficit.The ED does important work, but I do think that the funding that is going towards that position is challenging for Bike Edmonton. If you adjust the funding, it allows you to keep both shops and to account for a bargain increase. Limited damage to existing infrastructure, damage to leadership. My preference is to alter the ED position and keep everything else status quo. These numbers could potentially be finessed further. | ||
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===Transfer of signing authority=== | ===Transfer of signing authority=== | ||
*Stephen needs signing | *Stephen, Keith, and Marcel needs signing authority. Andi and Kelly no longer need it. | ||
*President: Stephen | |||
*Keith: Vice-President | |||
*Treasurer: Marcel | |||
*Secretary: Alexandra | |||
===Matching Campaign by Government of Alberta=== | ===Matching Campaign by Government of Alberta=== | ||
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== <i>In Camera</i> Session == | == <i>In Camera</i> Session == | ||
{{Motion | {{Motion | ||
|motion= To move into in camera session | |motion= To move into in camera session without Dr. Greg Glatz as guest | ||
|first= | |first= Matt | ||
|second= | |second= Marcel | ||
|yes= | |yes= | ||
|no= | |no= | ||
|abstain= | |abstain= | ||
|result= | |result= Passed | ||
}} | }} | ||
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{{Motion | {{Motion | ||
|motion= To move out of in camera session | |motion= To move out of in camera session | ||
|first= | |first= Keith | ||
|second= | |second= Matt | ||
|yes= | |yes= | ||
|no= | |no= | ||
|abstain= | |abstain= | ||
|result= | |result= Passed | ||
}} | }} | ||
==<i> Budget Approval <i> == | |||
Adjourned at | {{Motion | ||
|motion= Approving budget scenario one (re-evaluation of the ED role) as per recommendation of the ED, and actively pursuing the Orange Hub or other city space in response to end of South Shop lease. | |||
|first= Marcel | |||
|second= Keith | |||
|yes= | |||
|no= | |||
|abstain= | |||
|result= Passed | |||
}} | |||
Adjourned at 10:21pm | |||
[[Category:minutes]] | [[Category:minutes]] | ||
[[Category:2023-2024 Board minutes]] | [[Category:2023-2024 Board minutes]] | ||