Board Minutes December 2023: Difference between revisions
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== Bike Edmonton Board Meeting Minutes for December 2023 == | == Bike Edmonton Board Meeting Minutes for December 2023 == | ||
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* Attendance: Marcel, Stephen, Nazz, Daniel, Alexandra, Sarah (left early, after minutes and agenda was approved), Keith, Matt | * Attendance: Marcel, Stephen, Nazz, Daniel, Alexandra, Sarah (left early, after minutes and agenda was approved), Keith, Matt | ||
* Guests: Greg Glatz, Adam Burgess, Coreen | * Guests: Greg Glatz, Adam Burgess, Coreen | ||
* Regrets: | * Regrets: Gino | ||
* Absent: | * Absent: | ||
* Meeting Chair: Stephen | * Meeting Chair: Stephen | ||
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==Reports to be reviewed, not in the consent agenda == | ==Reports to be reviewed, not in the consent agenda == | ||
=== President's Report (5 min) === | === President's Report (5 min) === | ||
* | *[https://docs.google.com/document/d/1UvdRP5Elq_X2M1KfHBEIt0BtdIXEgnEOwPYLuxFqtp8/edit?usp=sharing President's Report] | ||
=== Treasurer's Report (5 min) === | === Treasurer's Report (5 min) === | ||
* | *[https://docs.google.com/document/d/1XvDG5eSvoF6msXgSHqU_bBgsicJfiqM71sOam3rQtaY/edit Finance Report] | ||
*Nazz: When does the casino revenue start covering rent? | *Nazz: When does the casino revenue start covering rent? | ||
*Marcel: Depends. The casino money arrived in November. We made our first expense out of that account in December for December rent. The new casin funds do not appear in this comparative statement. | *Marcel: Depends. The casino money arrived in November. We made our first expense out of that account in December for December rent. The new casin funds do not appear in this comparative statement. | ||
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=== Executive Director's Report (10 min) === | === Executive Director's Report (10 min) === | ||
*[https://docs.google.com/document/d/1T1CBQPi4aB5qYS5gTchX5wCxtNRaix3sJMNa__m9amU/edit#heading=h.1yl1f0nrlftc Executive Director's Report] | |||
*Nazz: What does the operation of the Orange Hub look like? Presumably you would have revenue streams coming from that operation? | *Nazz: What does the operation of the Orange Hub look like? Presumably you would have revenue streams coming from that operation? | ||
*Greg: It depends if we configure it as a storage space or a retail space. It's hard for me to make that decision. There's a few different spaces available to us at the Orange Hub. One space could work very well as a workshop. None of the spaces would work well as retail spaces. By closing the south shop, we lose opportunity to gain revenue. | *Greg: It depends if we configure it as a storage space or a retail space. It's hard for me to make that decision. There's a few different spaces available to us at the Orange Hub. One space could work very well as a workshop. None of the spaces would work well as retail spaces. By closing the south shop, we lose opportunity to gain revenue. | ||
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=== Budget === | === Budget === | ||
* Reduced Executive Director Role | * [https://docs.google.com/spreadsheets/d/11wNOfAxyiy7RFIs1efPiIMl5VASzaRqXh5AJlgf0GUw/edit?usp=sharing Scenario 1 - Reduced Executive Director Role] | ||
* [https://docs.google.com/spreadsheets/d/1uf0NW_WiHtSr_hL4vzgoEZfsjD8Y6lFJRaGc6HhLndo/edit?usp=sharing Scenario 1 - Admin Budget] | |||
* No South Shop | * [https://docs.google.com/spreadsheets/d/1cV6eBdJCVXIKqnVmRWsM6oOvTULS9YQ0pbctZtPM60c/edit?usp=sharing Alternate Scenario - No South Shop] | ||
** Orange Hub | * [https://docs.google.com/spreadsheets/d/1uh1Hk_ORbO4H81M6hMRfAeJSY3kHDZ5EictcyS_RWoA/edit?usp=sharing Alternate Scenario - Admin Budget] | ||
** Orange Hub | |||
*Greg: Essentially, the ED role as it currently exists is what tips us into a deficit.The ED does important work, but I do think that the funding that is going towards that position is challenging for Bike Edmonton. If you adjust the funding, it allows you to keep both shops and to account for a bargain increase. Limited damage to existing infrastructure, damage to leadership. My preference is to alter the ED position and keep everything else status quo. These numbers could potentially be finessed further. | *Greg: Essentially, the ED role as it currently exists is what tips us into a deficit.The ED does important work, but I do think that the funding that is going towards that position is challenging for Bike Edmonton. If you adjust the funding, it allows you to keep both shops and to account for a bargain increase. Limited damage to existing infrastructure, damage to leadership. My preference is to alter the ED position and keep everything else status quo. These numbers could potentially be finessed further. | ||
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**Stephen: How are board members feeling? | **Stephen: How are board members feeling? | ||
**Keith: I feel like we need to give Greg and the staff direction. Even if it's only some decisions. | **Keith: I feel like we need to give Greg and the staff direction. Even if it's only some decisions. | ||
**Alexandra: I feel as though we should vote on a budget tonight. | |||
**Greg: I should not be present for deliberation. I want to state again that I prefer to first proposed budget. My contract states that I require two months notice for a change in my contract. | |||
**Marcel: I agree with Alexandra. I don't know how much more we would learn by having another Finance committee. Do you think we would learn more things? | |||
**Greg: I am not sure the result would be significantly different. But Nazz did raise a good point about the Orange Hub. I don't believe the alternate scenario budget is going to get us where we are going to go, however. | |||
**Marcel: One more question about the Orange Hub: I think it's fair to say that if we would have reduced revenue if we move the South Side shop. We need to spend a few years building a customer base. That does not put us in a good footing in the short to medium term. | |||
**Greg: I agree. I think the best way to utilize the Orange Hub is to take it on as a third space. | |||
**Nazz: Walk me through a hypothetical: what happens if we get notice to move from the South Side shop tomorrow? | |||
**Greg: I can't barely answer that off the top of my head. The biggest challenge is where we would put the stuff. We would SWAMP the north side shop. | |||
**Coreen: Yeah, that sceneraio would be a huge mess. I don't know how likely it is that we will be asked to move though. We have had one person look at the shop. | |||
**Stephen: We should note in the minutes that stabilizing the South Side shop is a major priority if we choose the budget that keeps it. | |||
**Coreen: That would be helpful, so that I can communicate with regulars and begin volunteer training. | |||
**Stpehen: My preference is that we should vote on a budget tonight. | |||
**Marcel: Maybe we should make a motion about stabilizing the south side shop. | |||
**Keith: I don't like either budget. I would like something that shows a future, not being screwed now or being screwed later. | |||
**Nazz: Keith, when you're fighting a wild fire, you deal with the wildfire in front of you. I would like to take the oppurunity to have a private conversation without guests. | |||
== New Business == | == New Business == | ||
===Transfer of signing authority=== | ===Transfer of signing authority=== | ||
*Stephen needs signing | *Stephen, Keith, and Marcel needs signing authority. Andi and Kelly no longer need it. | ||
*President: Stephen | |||
*Keith: Vice-President | |||
*Treasurer: Marcel | |||
*Secretary: Alexandra | |||
===Matching Campaign by Government of Alberta=== | ===Matching Campaign by Government of Alberta=== | ||
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*Matches up to $5000.00, if we raise $2000.00 in 8 weeks. | *Matches up to $5000.00, if we raise $2000.00 in 8 weeks. | ||
*More info: https://www.alberta.ca/crowdfunding-alberta-platform-start-a-campaign#jumplinks-1 | *More info: https://www.alberta.ca/crowdfunding-alberta-platform-start-a-campaign#jumplinks-1 | ||
*Marcel: How does it redirect? | |||
**Alexandra: To this platform. | |||
**Marcel: Can we link in the other platforms Coreen mentionned? Stripe, e-transfer, etc. | |||
**Coreen: I'd have to take a closer look, but I think so. We can also include a message that says "if you donate through this specific channel, it will be matched". | |||
{{Motion | |||
|motion= To investigate if this campaign integrates with our donation channels, and if yes, launch it immediately and notify members. | |||
|first= Alexandra | |||
|second= Marcel | |||
|yes= | |||
|no= | |||
|abstain= | |||
|result= Passed | |||
}} | |||
== <i>In Camera</i> Session == | == <i>In Camera</i> Session == | ||
{{Motion | {{Motion | ||
|motion= To move into in camera session | |motion= To move into in camera session without Dr. Greg Glatz as guest | ||
|first= | |first= Matt | ||
|second= | |second= Marcel | ||
|yes= | |yes= | ||
|no= | |no= | ||
|abstain= | |abstain= | ||
|result= | |result= Passed | ||
}} | }} | ||
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{{Motion | {{Motion | ||
|motion= To move out of in camera session | |motion= To move out of in camera session | ||
|first= | |first= Keith | ||
|second= | |second= Matt | ||
|yes= | |yes= | ||
|no= | |no= | ||
|abstain= | |abstain= | ||
|result= | |result= Passed | ||
}} | }} | ||
==<i> Budget Approval <i> == | |||
Adjourned at | {{Motion | ||
|motion= Approving budget scenario one (re-evaluation of the ED role) as per recommendation of the ED, and actively pursuing the Orange Hub or other city space in response to end of South Shop lease. | |||
|first= Marcel | |||
|second= Keith | |||
|yes= | |||
|no= | |||
|abstain= | |||
|result= Passed | |||
}} | |||
Adjourned at 10:21pm | |||
[[Category:minutes]] | [[Category:minutes]] | ||
[[Category:2023-2024 Board minutes]] | [[Category:2023-2024 Board minutes]] | ||