2023 AGM

These minutes are not yet approved. They must be approved at the 2024 AGM.

Bike Edmonton Annual General Meeting Minutes for 2023

• Location: Google Meets
• Date: Saturday, November 18, 2023, 2pm
• RSVP for meeting link: RSVP form

Attendance

• Meeting Chair: Kelly Granigan
• Minute-taker: Alexandra Stout
• Attendance: 27, names TBC

Call to Order

• Kelly Called to order at 2:12pm
• Land acknowledgment
• Direct members to section 6 of this page for documents
• Establish quorum
• Confirm member attendance (sign in)
• Explain “Members In Good Standing” voting for motions
• A member in good standing is a Regular Member who has been a member for at least one calendar month and any honorary members shall be considered members in good standing. A regular member who has lapsed for no more than six months shall also be considered a member in good standing immediately upon payment of their dues.

Approval of Agenda

MOTION

To approve the agenda.
Moved:	Devin Clarke
Seconded:	Matt Hoyt

Aye	No	Abstain
Passed

Approval of Minutes from 2022 Annual General Meeting

MOTION

To approve the minutes from the 2022 Annual General Meeting
Moved:	Maxine Myre
Seconded:	Andi Eng

Aye	No	Abstain
Passed

Reports

• 2023 Bike Edmonton Annual Report
• 2021-2022 Financial Audit Final Report

President's Report - Kelly Granigan

• See report in above annual report document

Questions from the Floor:

None

Executive Director's Report - Dr. Greg Glatz

• See report in above annual report document

Questions from the Floor:

Keith Heslinga: You spoke how important the shop is to expenses and incomes. What are the percentages?

Greg: Three major pieces that cost us money to operate (ED, Staff managers, and leasing) comes from the shops. You could eliminate one of those pieces, and have a balanced budget. We tested various scenarios (go down to one shop, add a third, etc.). We save money on an expense side if we close a shop, but we loose all that revenue as well from bike sales. My philosophy is that the heartbeat of Bike Edmonton is the two shops. They are the first and ongoing point of contact. They are transformative spaces where people start riding and keep riding.

Treasurer's Report - Marcel Huculak

• See report in above annual report document

Questions from the Floor:

MOTION

To approve the reports as presented.
Moved:
Seconded:

Aye	No	Abstain

New Business

Budget Update - Marcel Huculak

• With ongoing union negotiations, uncertainty in south shop location/rent, the board plans to finalize the budget in the new term
• It is not required to approve budget at a general meeting by policy or bylaw, the board may approve budget. It's only very recently that the board has brought the budget for approval at a general meeting
• Both staff and board have been working on the budget

Board Elections Kelly, Andi, Ceileigh

Overview of Election Process

• We have 3 board members continuing in their second year of their two year terms: they do not need to stand for election.

• We aim for a full board of 12 members, so we have a total of 9 positions to be filled this year. A minimum of 7 members are required to form the board, so a minimum of 4 people need to be nominated.

• We have 2 nominations in advance. You may nominate someone else or you may nominate yourself. We will ask you to give a short, 1-minute introduction and what you will bring to the board and organization.

• Board meetings occur monthly, with additional committee meetings, typically also monthly.

• We will call for nominations from the floor 3 times.

• Nominees:
  • Nazz Baksh
  • Sarah Bisbee

• Nominations and Candidate Introductions (1 min each)
• Vote by secret ballot (only “Members In Good Standing” may vote)
• Tally Votes (by software)
• Announce new board

MOTION

To recognize Marcel Hucalak, Alexandra Stout, Stephen Paskaluk, as the 2023-2024 Bike Edmonton Board of Directors.
Moved:
Seconded:

Aye	No	Abstain

Adjournment

MOTION

To adjourn the 2023 Bike Edmonton Annual General Meeting.
Moved:
Seconded:

Aye	No	Abstain

• Meeting adjourned by Kelly at