Board Minutes June 2023: Difference between revisions
→In Camera Session
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*Jason Wang is resigning from Bike Edmonton Board duties for personal reasons. | *Jason Wang is resigning from Bike Edmonton Board duties for personal reasons. | ||
* | *Stephen Paskaluk has volunteered to be the new secretary. | ||
*President suggests sitting as an 11 person board as opposed to a 12 person board until AGM. | |||
== Motion to appoint Stephen Paskaluk as secretary and member of executive committee of Bike Edmonton == | |||
{{Motion | |||
|motion= Appoint Stephen Paskaluk as secretary and member of executive committee of Bike Edmonton | |||
|first= Charlotte | |||
|second= Marcel | |||
|yes= | |||
|no= | |||
|abstain= | |||
|result= | |||
}} | |||
=== How are members of the board feeling? (20 min) === | === How are members of the board feeling? (20 min) === | ||
*Some board members suggest outside commitments negatively influence their capacity to do board work and that they are unable to take on more commitments | |||
*Other board members feel as though their workload is appropriate | |||
*Some board members feel as though they (willingly) pick up slack but then feel overloaded | |||
=== Long term strategy planning (20 min) === | === Long term strategy planning (20 min) === | ||
*President concerned about Bike Ed's sustainability, primarily financially. Suggests an in-person long-term strategy meeting. | |||
*Part of this is born out of wanting to support the ED and utilize his skills. He feels more settled in his role and ready to tackle big picture planning, but needs to be relieved from some day-to-day tasks. | |||
*Preference from BMs for a meeting sooner rather than later. | |||
*Preference for transforming August regular board meeting into a long-term strategy meeting, and making it longer. Evening potluck outside! Book a picnic site? | |||
*President willing to create a structure for the meeting regarding strategy planning. Maxine potentially able to assist. | |||
=== Meeting in person? (10 min) === | === Meeting in person? (10 min) === | ||
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{{Motion | {{Motion | ||
|motion=To allow Governance Committee to change the official spokesperson from the President to the President and the ED | |motion=To allow Governance Committee to change the official spokesperson from the President to the President and the ED | ||
|first= | |first= Alexandra | ||
|second= | |second= Marcel | ||
|yes= | |yes= | ||
|no= | |no= | ||
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=== Final Review of Donor Recognition Policy (1 min) === | === Final Review of Donor Recognition Policy (1 min) === | ||
*Suggestion to include a clause of donation-in-kind in it's own category. | |||
== Motion to approve Donor Recognition Policy (5 min) == | == Motion to approve Donor Recognition Policy (5 min) == | ||
{{Motion | {{Motion | ||
|motion=To approve the Donor Recognition Policy, officially post it to the wiki, and refer to it as necessary | |motion=To approve the Donor Recognition Policy, officially post it to the wiki, and refer to it as necessary, with condition that in-kind donation clause is added. | ||
|second= | |second= Matt | ||
|yes= | Stephen | ||
|yes= | |||
|no= | |no= | ||
|abstain= | |abstain= | ||
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{{Motion | {{Motion | ||
|motion= To move into in camera session with Dr. Greg Glatz as guest | |motion= To move into in camera session with Dr. Greg Glatz as guest | ||
|first= | |first= Matt | ||
|second= | |second= Kelly | ||
|yes= | |yes= | ||
|no= | |no= | ||
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}} | }} | ||
* | * ~5 mins | ||
{{Motion | {{Motion | ||
|motion= To move out of in camera session | |motion= To move out of in camera session | ||
|first= | |first= Marcel | ||
|second= | |second= John | ||
|yes= | |yes= | ||
|no= | |no= | ||