Board Minutes July 2022: Difference between revisions
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== Attendance == | == Attendance == | ||
* Meeting Chair: | * Meeting Chair: Andi Eng | ||
* Minute-taker: | * Minute-taker: Matt Hoyt | ||
* Food by: N/A | * Food by: N/A | ||
* Board attendance: | * Board attendance: Michelle Bourdon, Maxine Myre, Matthew Hoyt, Andi Eng | ||
* Staff attendance: | * Staff attendance: | ||
* Regrets: | * Regrets: Byron Vass, John Fuller | ||
* Absent: | * Absent: | ||
* Guests: | * Guests: Shelley Williams, Denise Wladyka, Devin Clarke | ||
== Call to Order == | == Call to Order == | ||
| Line 22: | Line 22: | ||
== Logistics for Next Meeting == | == Logistics for Next Meeting == | ||
* Date: Monday, August | * Date: Monday, August 2, 2022; 7pm | ||
* Location: Google Meet | * Location: Google Meet | ||
* Chair: | * Chair: Matt Hoyt | ||
* Minute-taker: | * Minute-taker: Andi Eng | ||
* Food by: N/A | * Food by: N/A | ||
| Line 77: | Line 77: | ||
{{Motion | {{Motion | ||
|motion= To receive these reports as | |motion= To receive these reports as delivered above. | ||
|first= | |first= Matt | ||
|second= | |second= Keith | ||
|yes= | |yes= | ||
|no= | |no= | ||
|abstain= | |abstain= | ||
|result= | |result= Carried | ||
}} | }} | ||
| Line 101: | Line 101: | ||
{{Motion | {{Motion | ||
|motion= The Board moves to have the | |motion= The Board moves to have the communication as edited by Max, Keith, and Andi to be sent to our membership list as soon as possible. | ||
|first= | |first= Matt | ||
|second= | |second= Max | ||
|yes= | |yes= 5 | ||
|no= | |no= | ||
|abstain= | |abstain= | ||
|result= | |result= Carried | ||
}} | }} | ||
== New Business == | == New Business == | ||
| Line 120: | Line 119: | ||
* Suggestion from Staff to switch to Enmax for gas ($5.79) and electricity with Park ($0.082) | * Suggestion from Staff to switch to Enmax for gas ($5.79) and electricity with Park ($0.082) | ||
* If we do not switch, we will be hit with high and variable and unpredictable energy costs. | * If we do not switch, we will be hit with high and variable and unpredictable energy costs. | ||
=== Finance Committee (Andi on behalf of Byron) === | |||
* John is on sabbatical until September, and without him the Finance committee does not have quorum. Is there anyone who would be interested in joining the committee? | |||
== <i>In Camera</i> Session == | == <i>In Camera</i> Session == | ||
{{Motion | {{Motion | ||
|motion=To move <i>in camera</i> with Shelley Williams as | |motion=To move <i>in camera</i> with Shelley Williams and Denise Wladyka as guests | ||
|first= | |first= Matt | ||
|second= | |second= Keith | ||
|yes= | |yes= 5 | ||
|no= | |no= | ||
|abstain= | |abstain= | ||
|result= | |result= Carried | ||
}} | }} | ||
Latest revision as of 02:30, 12 July 2022
Bike Edmonton Board Meeting Minutes for June 2022
Board meetings are open to Bike Edmonton members and the public.
- Location: Google Meets
- Start Time: 7 pm
Please RSVP to [email protected] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!
Attendance
- Meeting Chair: Andi Eng
- Minute-taker: Matt Hoyt
- Food by: N/A
- Board attendance: Michelle Bourdon, Maxine Myre, Matthew Hoyt, Andi Eng
- Staff attendance:
- Regrets: Byron Vass, John Fuller
- Absent:
- Guests: Shelley Williams, Denise Wladyka, Devin Clarke
Call to Order
- Meeting called to order by at pm.
Logistics for Next Meeting
- Date: Monday, August 2, 2022; 7pm
- Location: Google Meet
- Chair: Matt Hoyt
- Minute-taker: Andi Eng
- Food by: N/A
Announcements
- Remember to record your Board Member volunteer hours!
- Reminder to share the Mural Package
- Introduction: Denise Wladyka (4 min)
Approval of Agenda
| To approve this July agenda. | ||
| Moved: | ||
| Seconded: | ||
| Aye | No | Abstain |
|---|---|---|
| Expression error: Unexpected < operator. | ||
Approval of June 20, 2022 Minutes
| To approve Minutes from June 20 Meeting 2 board meeting. | ||
| Moved: | ||
| Seconded: | ||
| Aye | No | Abstain |
|---|---|---|
| Expression error: Unexpected < operator. | ||
Reports (25 min)
President's Report (Andi - 5 min)
- [ Acting President's Report July 2022]
- [ Executive Committee Report July 2022]
Treasurer's Report (Byron - 5 min)
- [ Treasurer's Report July 2022]
HR and Ad Hoc Hiring Committee Report (Andi - 2 Min)
- [ HR and Ad Hoc Hiring Committee Report July 2022]
Finance Committee Report (Byron - 5 min)
- [ Finance Committee Report July 2022]
Advocacy and Outreach Committee Report (Keith - 2 Min)
- [ Advocacy and Outreach Committee June 2022]
| To receive these reports as delivered above. | ||
| Moved: | Matt | |
| Seconded: | Keith | |
| Aye | No | Abstain |
|---|---|---|
| Carried | ||
Current & Completed Business
Updates on Action Items From Previous Meeting (5 min)
EDI Workshop - Tabled
Google Drive backup - Tabled
Collective Bargaining Update - Andi (5 Min)
ED Recruitment Update - Andi (5 Min)
Project Coordinator Update - Andi (2 min)
Membership Communications Update - Keith and Max (10 min)
- Keith and Max will present a draft of the communications to the membership for approval
| The Board moves to have the communication as edited by Max, Keith, and Andi to be sent to our membership list as soon as possible. | ||
| Moved: | Matt | |
| Seconded: | Max | |
| Aye | No | Abstain |
|---|---|---|
| 5 | ||
| Carried | ||
New Business
AGM Planning (Andi - 5 min)
- Our Board term ends in November, and we need to have elected a new board prior to that. We need to choose a date for our AGM and start thinking about planning committee.
Utility Plan (Andi - 5 min)
- Our utilities plan with Direct Energy has expired.
- Suggestion from Staff to switch to Enmax for gas ($5.79) and electricity with Park ($0.082)
- If we do not switch, we will be hit with high and variable and unpredictable energy costs.
Finance Committee (Andi on behalf of Byron)
- John is on sabbatical until September, and without him the Finance committee does not have quorum. Is there anyone who would be interested in joining the committee?
In Camera Session
| To move in camera with Shelley Williams and Denise Wladyka as guests | ||
| Moved: | Matt | |
| Seconded: | Keith | |
| Aye | No | Abstain |
|---|---|---|
| 5 | ||
| Carried | ||
| To move out of in camera discussion. | ||
| Moved: | ||
| Seconded: | ||
| Aye | No | Abstain |
|---|---|---|
| Expression error: Unexpected < operator. | ||
Adjournment
| To adjourn the meeting at pm. | ||
| Moved: | ||
| Seconded: | ||
| Aye | No | Abstain |
|---|---|---|
| Expression error: Unexpected < operator. | ||