Board Minutes January 2022

Please note: Bike Edmonton Board Meeting Minutes receive approval via Board Motion at the following Board Meeting. Please view the following Board Meeting Minutes to determine the approval status of the minutes you are currently viewing.

Bike Edmonton Board Meeting Minutes for January 10, 2022

Board meetings are open to Bike Edmonton members and the public.

• Location: Google Meet To join by phone instead, dial ‪(CA) +1 778-732-6177‬ and enter this PIN: ‪‪387 835 066‬#
• Start Time: 7:00pm

Please RSVP to [email protected] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Meeting Chair: Roy C
• Minute-taker: Andi
• Food by: n/a
• Board attendance: Byron Vass, Roy Coulthard, Michelle Bourdon, Sarah Rebryna, Keith Heslinga, Matthew Hoyt, Maxine Myre, Mike Enders
• Staff attendance: Mike Zuege, Chris Chan
• Regrets: John Fuller
• Absent:
• Guests:

Call to Order

• Meeting called to order by Sarah at 7:06 pm.

Logistics for Next Meeting

• Date: 16 February 2022
• Location: Google Meet
• Chair: Matt H
• Minute-taker: Andi
• Food by: n/a

MOTION

To move the meeting to February 16, 2022
Moved:	Matt
Seconded:	Keith

Aye	No	Abstain
8	1	0
Carried

Announcements

• Remember to record your Board Member volunteer hours!
• Extra Board Meeting on Thursday, Jan 20
  • hearing from the City of Edmonton re: Bike Plan 2022 forward

Approval of Agenda

MOTION

To approve this January 10 agenda.
Moved:	Keith
Seconded:	Mike E

Aye	No	Abstain
9	0	0
Carried

Approval of Last Meeting's Minutes

MOTION

To approve the December 2021 minutes.
Moved:	Matt
Seconded:	Keith

Aye	No	Abstain
9	0	0
Carried

Reports

President's Report - Sarah R. (2 mins)

• President's Report

Executive Director's Report - Mike Züge (10 min)

• Executive Director's Report
• Addition: Clay from the indigenous community in Wetaskiwin has reached out to seek possibility of partnership with Bike Edmonton. He will be following up with an email.
  • Mike Z and Molly will be meeting with them in the coming weeks.
  • Invite is open to board members and/or AOC Committee
• Question (from Keith): Did the city provide the appendices for the Infrastructure report?
  • Not that I am aware of. I will follow up with the city and connect with you via email
• Update (From Michelle) re: CPR/First Aid training
  • Shaun and his team are mobile and are available to be on-site at no additional cost
• Question (from Mike E): Do any staff have Naloxone training?
  • At this time, we are not aware of any staff who carry or have Naloxone training. We agree to continue this conversation offline and potentially incorporate this in our First Aid training.

Treasurer's Report - Byron V. (2 mins)

• Treasurer's Report
• November 2021 Budget vs. Actuals

Executive Committee Report - Sarah R. (2 min)

• Executive Committee Report

HR Committee Report - Andi E. (2 min)

• HR Committee Report
• HR Committee TOR

Governance Committee Report - Roy C. (2 min)

• Governance Committee Report
• Governance Committee TOR

Advocacy & Outreach Committee Report - Keith H. (2 min)

• AOC Report
• AOC TOR

Finance Committee Report - Byron V. (2 min)

• Finance Committee Report
• Finance Committee TOR

Finance Motions - Byron V. (2 min)

MOTION

The Executive and Finance Committees recommend to the Board to continue with Servus Credit Union's Circle Rewards Business MasterCard and to cancel the MasterCard in Chris Chan's name and request two new MasterCards from Servus Credit Union in the names of Coreen S, South Shop Manager, and Mike Züge, Executive Director.
Moved:
Seconded:

Aye	No	Abstain

MOTION

Standing Motion: The Executive and Finance Committees recommend to the Board to delegate authority to the Executive Director, Mike Züge, and Treasurer, Byron Vass, to redeem the Society's MasterCard Circle Rewards for cash back, to be deposited in the high interest general bank account, whenever operationally appropriate without need to receive Board approval each time.
Moved:
Seconded:

Aye	No	Abstain

Approval of Reports

MOTION

To approve the reports as presented above.
Moved:
Seconded:

Aye	No	Abstain

Current & Completed Business

Updates on Action Items From Previous Meeting (1 min)

• Post Board Member Intros to the website

Downtown Shop Mural - Sarah R. (2 min)

• Mural Sponsorship Package for Board approval

Membership Drive - Keith H. (2 min)

• 2022 Membership Engagement - Renewal Ask

MOTION

Moved:
Seconded:

Aye	No	Abstain

New Business

City of Edmonton Bike Plan 2022 presentation to the Board - (2 min)

• Two City of Edmonton employees will present to the Board on January 20, 2022 at 6pm

MOTION

Moved:
Seconded:

Aye	No	Abstain

Board Google Drive Training - Sarah R. (2 min)

• Sarah would like to schedule a Google Drive training meeting with the Board

In Camera Session

MOTION

To move in camera.
Moved:
Seconded:

Aye	No	Abstain

MOTION

To move out of camera discussion.
Moved:
Seconded:

Aye	No	Abstain

Board Volunteer Hour Tracking - ALL BOARD (1 min)

• Board Volunteer Hour Tracking Sheet

Adjournment

Meeting adjourned by at pm