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| === Volunteer Committee Report === | | === Volunteer Committee Report === |
| * | | * Ken will connect with Sarah |
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| === Approval of Reports === | | === Approval of Reports === |
Revision as of 01:52, 22 June 2021
These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.
Bike Edmonton Board Meeting Minutes for June 21, 2021
Board meetings are open to Bike Edmonton members and the public.
- Date: Monday, June 21, 2021
- Location: Google Meet To join by phone instead, dial (CA) +1 778-732-6177 and enter this PIN: 387 835 066#
- Start Time: 7:00pm
Please email board@bikeedmonton.ca if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!
Attendance
- Meeting Chair: Sarah
- Minute-taker: Andi
- Food by: n/a
- Board attendance: Sarah Rebryna; Andi Eng; Ken Amesbury; Keith Heslinga; Matthew Hoyt;
- Staff attendance: Chris Chan; Molly Turnbull; Coreen;
- Regrets: Annya, Michelle B.; Roy;
- Absent: Rachel; Jarrett S;
- Guests:
Call to Order
- Meeting called to order by Sarah at 7:14 pm.
Logistics for Next Meeting
- Date: Monday, July 19, 2021
- Time: 7pm
- Location: Google Meet
- Chair: Sarah
- Minute-taker: Andi
- Food by: n/a
Announcements
Approval of Agenda
MOTION
To approve this June 21 agenda.
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Moved:
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Matt
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Seconded:
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Ken
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Approval of Last Meeting's Minutes
MOTION
To approve the May 2021 minutes.
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Moved:
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Matt
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Seconded:
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Andi
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Aye
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No
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Abstain
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5
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0
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Carried
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Reports
President's Report - Sarah R. (2 mins)
Treasurer's Report - Roy C. (2 mins)
- [ Treasurer's Report]
- Roy is unavailable this evening.
- Review of draft financials sent by Chris earlier today
- Bike Sales and Donations are lower than projected. Projection was based on wider post-pandemic opening
- Expenses are lower than projected as well. This helps to balance out the lower sales.
- Discrepancies about Rent payments; Chris will look in to this with Roy.
- If rent is recorded somewhere, then we are YTD ahead of budget by $36,600; If rent is not on the balance sheet, then we are ahead $30,600
Executive Committee Report - Sarah R. (1 min)
Executive Direct Report - Chris C. (3 min)
HR Committee Report - Sarah R. (1 min)
- Sarah and Matt competed the staff performance reviews. The Committee has not met since the last Committee meeting on May 15. The next HR Committee meeting is booked for June 28
Governance Committee Report - Roy C. (2 min)
- [ Governance Committee Report]
- Next meeting 23 June 2021
Volunteer Committee Report
- Ken will connect with Sarah
Approval of Reports
MOTION
To approve the President's, Treasurer's, Executive Committee, HR Committee, Governance Committee, and Volunteer Committee reports as presented above.
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Moved:
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Seconded:
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Aye
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No
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Abstain
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Expression error: Unexpected < operator.
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Current & Completed Business
Action Item Follow Up
- Posting Board Intros to the website is still pending
Bikes and Animals Social Media Campaign
- Further discussion still needed with Chris
Plan to Sell Bikes from the Downtown Shop
- The below action items are outstanding
- President to schedule time with Executive Director and Board to have a further conversation at a working meeting
- Board will review the report that Chris has presented this evening
Staff Performance Reviews - Sarah R. (1 min)
- Sarah and Matt conducted the staff performance reviews at the end of May. Chris was present for all of the staff performance reviews.
HR Consultation with ACSN - Sarah R. (2 min)
- The HR Committee met with Bill Clark on May 26
Renewal with Seniuk - Sarah R. (2 min)
- Chris and Sarah to follow up this week
Downtown Shop Mural - Sarah R. (5 min)
- Mural Fundraising Plan
- Jason has provided us with some renderings
- Corporate Sponsorships
- Stantec - confirmed
- The Brick - confirmed
- Shaw - pending approval
- EPCOR - contacted
- Edmonton Oilers Community Foundation - can only fund registered charities
- Rogers - closed to funding requests
Action Items
New Business
Contingency Plan for Bike Edmonton if Casino Revenues are Lost - Chris C. (5 mins)
Action Items
Youth @ The Table Board Mentorship Program - Sarah R. (3 mins)
Action Items
Board Approval for - Sarah R. (1 min)
MOTION
To approve
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Moved:
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Seconded:
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Aye
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No
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Abstain
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Expression error: Unexpected < operator.
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Proposed post-Pandemic Bike Edmonton Road Trip - Ken. (5 mins)
Action Items
New Topic - ( mins)
In Camera
MOTION
To go in camera
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Moved:
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Seconded:
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Aye
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No
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Abstain
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Expression error: Unexpected < operator.
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MOTION
To go out of camera
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Moved:
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Seconded:
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Aye
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No
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Abstain
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Expression error: Unexpected < operator.
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Board Volunteer Hour Tracking - ALL BOARD (2 min)
Adjournment
Meeting adjourned by at