Board Minutes April 2021: Difference between revisions
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'''''These minutes | '''''These minutes were approved at the May 17, 2021 Board meeting.''''' | ||
== Bike Edmonton Board Meeting Minutes for April 19, 2021 == | == Bike Edmonton Board Meeting Minutes for April 19, 2021 == | ||
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* '''Minute-taker:''' Andi | * '''Minute-taker:''' Andi | ||
* '''Food by:''' n/a | * '''Food by:''' n/a | ||
* '''Board attendance:''' | * '''Board attendance:''' Sarah R., Jarett S, Keith H., Andi E., Ken A., Matthew H., Michelle B., | ||
* '''Staff attendance:''' | * '''Staff attendance:''' Molly T., Chris C., | ||
* '''Regrets:''' Annya | * '''Regrets:''' Annya H., Rachel K., Roy C. | ||
* '''Absent:''' | * '''Absent:''' | ||
* '''Guests:''' | * '''Guests:''' Carmen G., Shelah K., | ||
== Call to Order == | == Call to Order == | ||
* Meeting called to order by Sarah at | * Meeting called to order by Sarah at 7:08 pm. | ||
== Logistics for Next Meeting == | == Logistics for Next Meeting == | ||
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{{Motion | {{Motion | ||
|motion=To approve this April 19 agenda. | |motion=To approve this April 19 agenda. | ||
|first= | |first= Jarett S | ||
|second= | |second= Matt H | ||
|yes= | |yes= 6 | ||
|no= | |no= 0 | ||
|abstain= | |abstain= 0 | ||
|result= | |result= Carried | ||
}} | }} | ||
| Line 48: | Line 48: | ||
{{Motion | {{Motion | ||
|motion=To approve the [[Board Minutes March 2021|March 2021]] minutes. | |motion=To approve the [[Board Minutes March 2021|March 2021]] minutes. | ||
|first= | |first= Keith | ||
|second= | |second= Matt | ||
|yes= | |yes= 6 | ||
|no= | |no= 0 | ||
|abstain= | |abstain= 0 | ||
|result= | |result= Carried | ||
}} | }} | ||
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=== Treasurer's Report - Roy C. (2 mins) === | === Treasurer's Report - Roy C. (2 mins) === | ||
* [ Treasurer's Report] | * [ Treasurer's Report] | ||
* No report due to not having prelim March financials | |||
=== Executive Committee Report - Sarah R. ( | === Executive Committee Report - Sarah R. (2 min) === | ||
* [https://drive.google.com/file/d/1wdOK84HdCu5nX5P5i7bAga5cNW1PDc6c/view?usp=sharing Executive Committee Report] | * [https://drive.google.com/file/d/1wdOK84HdCu5nX5P5i7bAga5cNW1PDc6c/view?usp=sharing Executive Committee Report] | ||
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=== Volunteer Committee Report - Ken A. (2 min) === | === Volunteer Committee Report - Ken A. (2 min) === | ||
* | * Committee hasn't been formed yet | ||
=== Approval of Reports === | === Approval of Reports === | ||
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* [https://docs.google.com/document/d/194IRqrNrif8pqe28AlDCno8JJjpnnhqxfsCtIo8S13w/edit?usp=sharing Mural Fundraising Plan] | * [https://docs.google.com/document/d/194IRqrNrif8pqe28AlDCno8JJjpnnhqxfsCtIo8S13w/edit?usp=sharing Mural Fundraising Plan] | ||
* Executive Committee is working to finalize the contract between Bike Edmonton and Jason Blower | * Executive Committee is working to finalize the contract between Bike Edmonton and Jason Blower | ||
* Print shop - Pioneer Press - has been chosen and contacted | |||
* Contract for Jason Blower is under review | |||
=== Membership Drive - Sarah (3 mins) === | === Membership Drive - Sarah (3 mins) === | ||
* [ Membership Drive] | * [https://docs.google.com/document/d/1fxHhu1lE3wfPuDi4x1vJkFA9QPTfVz-HGMaxZjT8pkI/edit Membership Drive] | ||
* Chris has suggested revamping to three different letters: recently expired; current members; mailing list. | |||
{{Motion | {{Motion | ||
|motion=To approve the Membership Drive messaging and forward to | |motion=To approve the Membership Drive messaging and forward to staff to fill in details and Chris will send out to the membership segments by end of April 2021 | ||
|first= | |first= Keith H | ||
|second= | |second= Matt H | ||
|yes= | |yes= 7 | ||
|no= | |no= 0 | ||
|abstain= | |abstain= | ||
|result= | |result= Carried | ||
}} | }} | ||
==== Action Items ==== | ==== Action Items ==== | ||
* Chris to fill in details and send out to the membership by | * Chris to fill in details and send out to the membership by end of April 2021 | ||
== New Business == | == New Business == | ||
=== NPBI Wrap Up - Keith H. (10 mins) === | === NPBI Wrap Up - Keith H. (10 mins) === | ||
* | * Thank you to the board from Shelah and Carmen | ||
** Output: | |||
*** Policy review document; gap identification; overlaps identified; contradictions identified | |||
*** Grant application process documents; reference document | |||
* Learned so much about Non-Profits and governance | |||
=== Staff/Operations Update - Chris C. (10 min) === | === Staff/Operations Update - Chris C. (10 min) === | ||
* | * from Molly: | ||
**[https://drive.google.com/file/d/1tDweO7wrGzeXQxf_HqOQ9WT2aOIK4Bz4/view?usp=drivesdk Project Coordinator Report] | |||
** conversation about presence at events and markets. | |||
* Working with Pedego (ebike company) for an event in July | |||
* Federal gov't active transportation funds are potentially up for grabs; Attended meetings with the Minister to talk about ideas | |||
** Meeting tomorrow for updates | |||
* Met with Dallas from CoE on update for the implementation of the Bike plan | |||
** going to urban planning committee May 11 | |||
* Met with Lime (escooters) | |||
** interested in potentially partnering to do scooter/bike tours | |||
** advocacy opportunity for more bike lanes | |||
* Tech stuff for the shops | |||
** Appointment booking challenges (They're all full!) | |||
** working on a tool to assist with bike sales appointments | |||
* South Shop concerns | |||
** Hot water tank | |||
** Storage shed security | |||
== In Camera == | == In Camera == | ||
{{Motion | {{Motion | ||
|motion=To go in camera | |motion=To go in camera | ||
|first= | |first= Keith H | ||
|second= | |second= Matt H | ||
|yes= | |yes= 7 | ||
|no= | |no= 0 | ||
|abstain= | |abstain= 0 | ||
|result= | |result= Carried | ||
}} | }} | ||
{{Motion | {{Motion | ||
|motion=To go out of camera | |motion=To go out of camera | ||
|first= | |first= Andi | ||
|second= | |second= Keith | ||
|yes= | |yes= 7 | ||
|no= | |no= | ||
|abstain= | |abstain= | ||
|result= | |result= Carried | ||
}} | }} | ||
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== Adjournment == | == Adjournment == | ||
{{Motion | {{Motion | ||
|motion=To adjourn the meeting | |motion=To adjourn the meeting 9:25 pm | ||
|first= | |first= | ||
|second= | |second= | ||
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[[Category:minutes]] | [[Category:minutes]] | ||
[[Category:2020- | [[Category:2020-2021 Board minutes]] | ||