Board Minutes April 2021: Difference between revisions

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Board Minutes April 2021 (view source)

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'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''
'''''These minutes were approved at the May 17, 2021 Board meeting.'''''


== Bike Edmonton Board Meeting Minutes for April 19, 2021 ==
== Bike Edmonton Board Meeting Minutes for April 19, 2021 ==
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* '''Minute-taker:''' Andi
* '''Minute-taker:''' Andi
* '''Food by:''' n/a
* '''Food by:''' n/a
* '''Board attendance:'''  
* '''Board attendance:''' Sarah R., Jarett S, Keith H., Andi E., Ken A., Matthew H., Michelle B.,
* '''Staff attendance:'''  
* '''Staff attendance:''' Molly T., Chris C.,
* '''Regrets:''' Annya
* '''Regrets:''' Annya H., Rachel K., Roy C.
* '''Absent:'''  
* '''Absent:'''  
* '''Guests:'''  
* '''Guests:''' Carmen G., Shelah K.,


== Call to Order ==
== Call to Order ==
* Meeting called to order by Sarah at pm.
* Meeting called to order by Sarah at 7:08 pm.


== Logistics for Next Meeting ==
== Logistics for Next Meeting ==
* Date: Monday, May 17, 2021
* Date: Monday, May 17, 2021
* Location: https://docs.google.com/document/d/1T5O-52dqr4c0xMGCrwxj_eGOnBfefKyr60JFvgzWg6o/edit
* Location: Google Meet
* Chair: Sarah
* Chair: Sarah
* Minute-taker: Andi  
* Minute-taker: Andi  
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{{Motion
{{Motion
   |motion=To approve this April 19 agenda.
   |motion=To approve this April 19 agenda.
   |first=  
   |first= Jarett S
   |second=  
   |second= Matt H
   |yes=  
   |yes= 6
   |no=  
   |no= 0
   |abstain=  
   |abstain= 0
   |result=  
   |result= Carried
}}
}}


Line 48: Line 48:
{{Motion
{{Motion
   |motion=To approve the [[Board Minutes March 2021|March 2021]] minutes.
   |motion=To approve the [[Board Minutes March 2021|March 2021]] minutes.
   |first=  
   |first= Keith
   |second=  
   |second= Matt
   |yes=  
   |yes= 6
   |no=  
   |no= 0
   |abstain=  
   |abstain= 0
   |result=  
   |result= Carried
}}
}}


== Reports ==
== Reports ==
=== President's Report - Sarah R. (2 mins) ===
=== President's Report - Sarah R. (2 mins) ===
* [ President's Report]
* [https://drive.google.com/file/d/1y8VC1q_wI36KFTSFtzodWca3qOHc3YqA/view?usp=sharing President's Report]


=== Treasurer's Report - Roy C. (2 mins) ===
=== Treasurer's Report - Roy C. (2 mins) ===
* [ Treasurer's Report]
* [ Treasurer's Report]
* No report due to not having prelim March financials


=== Executive Committee Report - Sarah R. (1 min) ===
=== Executive Committee Report - Sarah R. (2 min) ===
* [ Executive Committee Report]
* [https://drive.google.com/file/d/1wdOK84HdCu5nX5P5i7bAga5cNW1PDc6c/view?usp=sharing Executive Committee Report]


=== HR Committee Report - Sarah R. (2 min) ===
=== HR Committee Report - Sarah R. (2 min) ===
* [ HR Committee Report
* [https://drive.google.com/file/d/1zmf48jaXUanmBlAex8AZn1vtCZp2KlIR/view?usp=sharing HR Committee Report]


=== Governance Committee Report - Roy C. (2 min) ===
=== Governance Committee Report - Roy C. (2 min) ===
Line 73: Line 74:


=== Volunteer Committee Report - Ken A. (2 min) ===
=== Volunteer Committee Report - Ken A. (2 min) ===
* [ Volunteer Committee Report]
* Committee hasn't been formed yet


=== Approval of Reports ===
=== Approval of Reports ===
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=== Action Item Follow Up ===
=== Action Item Follow Up ===
* Posting Board Intros to the website
* Posting Board Intros to the website
**
 
* Sarah oriented Michelle to the Board
* Sarah oriented Michelle to the Board
*Are we going to do a Bikes and Animals social media campaign?
 
**Further discussion with Chris to be held over the next few weeks and results of which will be brought forward at the next meeting
==== Bikes and Animals Social Media Campaign - Sarah R. (5 min) ====
**
* Further discussion still needed with Chris  
*
==== HR Consultation with ACSN - Sarah R. (2 min) ====
* The Memorandum of Understanding (MOU) and the Schedule "A" have been signed
* Al McCalder will serve as the overall project coordinator
* 3 other volunteer consultants have been assigned to this project
 
==== Downtown Shop Mural - Sarah R. (5 min) ====
==== Downtown Shop Mural - Sarah R. (5 min) ====
* [https://docs.google.com/document/d/194IRqrNrif8pqe28AlDCno8JJjpnnhqxfsCtIo8S13w/edit?usp=sharing Mural Fundraising Plan]
* [https://docs.google.com/document/d/194IRqrNrif8pqe28AlDCno8JJjpnnhqxfsCtIo8S13w/edit?usp=sharing Mural Fundraising Plan]
* Executive Committee is working to finalize the contract between Bike Edmonton and Jason Blower
* Executive Committee is working to finalize the contract between Bike Edmonton and Jason Blower
==== Action Items ====
* Print shop - Pioneer Press - has been chosen and contacted
*
* Contract for Jason Blower is under review
== New Business ==
=== New Board Member Interest - Sarah R. (5 mins) ===
* Introduction of Bike Edmonton volunteer Michelle Bourdon
----
:<q>I began volunteering with BE in Summer 2019, after several years of following and taking interest in the organization. An avid recreational cyclist myself, I use my bike in the summer to commute to the hospital where I work as a Registered Nurse. An advocate for safety, community outreach, and promotion of preventative health, I see organizations such as Bike Edmonton as amazing support resources with similar goals in mind - and much more! Although I do not have any formal experience on Not for Profit boards, I attend my condo AGM regularly, I sit as an executive member on my unions Local board, and I sit on several boards as a Clinical Nurse Educator for joint workplace decision making.</q>
----
* Thank you to both Molly and Chris for engaging with Michelle and encouraging her to join the Bike Edmonton Board!


{{Motion
=== Membership Drive - Sarah (3 mins) ===
  |motion= To appoint Michelle Bourdon to the 2021 Bike Edmonton Board of Directors effective immediately.
* [https://docs.google.com/document/d/1fxHhu1lE3wfPuDi4x1vJkFA9QPTfVz-HGMaxZjT8pkI/edit Membership Drive]
  |first= Matt
* Chris has suggested revamping to three different letters: recently expired; current members; mailing list.
  |second= Roy
  |yes=  
  |no=
  |abstain=
  |result= Carried
}}
==== Action Items ====
* Sarah to orient Michelle to the Board


=== Board Approval for Edmonton Chamber of Volunteer Organizations (ECVO) Membership - Sarah R. (1 min) ===
* Membership cost is tiered based on NPO's yearly budget
* [https://ecvo.wildapricot.org/purchase ECVO website]
* Confirm Bike Edmonton's membership tier
{{Motion
{{Motion
   |motion= To approve the purchase of a one-year membership to ECVO.
   |motion=To approve the Membership Drive messaging and forward to staff to fill in details and Chris will send out to the membership segments by end of April 2021
   |first= Roy
   |first= Keith H
   |second= Michelle
   |second= Matt H
   |yes=  
   |yes= 7
   |no=
   |no= 0
   |abstain=
   |abstain=  
   |result= Carried
   |result= Carried
}}
}}
=== Membership Drive - Andi E. & Keith H. (3 mins) ===
* Andi and Keith have sent a draft forward for Board review
==== Action Items ====
==== Action Items ====
* To be tabled for further discussion at the next Executive meeting
* Chris to fill in details and send out to the membership by end of April 2021


=== NPBI Wrap-Up - Keith H. (10 mins) ===
== New Business ==
*
=== NPBI Wrap Up - Keith H. (10 mins) ===
* Thank you to the board from Shelah and Carmen
** Output:
*** Policy review document; gap identification; overlaps identified; contradictions identified
*** Grant application process documents; reference document
* Learned so much about Non-Profits and governance


=== Staff/Operations Update - Chris C. (10 min) ===
=== Staff/Operations Update - Chris C. (10 min) ===
*  
* from Molly:
**[https://drive.google.com/file/d/1tDweO7wrGzeXQxf_HqOQ9WT2aOIK4Bz4/view?usp=drivesdk Project Coordinator Report]
** conversation about presence at events and markets.
 
* Working with Pedego (ebike company) for an event in July
* Federal gov't active transportation funds are potentially up for grabs; Attended meetings with the Minister to talk about ideas
** Meeting tomorrow for updates
* Met with Dallas from CoE on update for the implementation of the Bike plan
** going to urban planning committee May 11
* Met with Lime (escooters)
** interested in potentially partnering to do scooter/bike tours
** advocacy opportunity for more bike lanes
* Tech stuff for the shops
** Appointment booking challenges (They're all full!)
** working on a tool to assist with bike sales appointments
* South Shop concerns
** Hot water tank
** Storage shed security


== In Camera ==
== In Camera ==
{{Motion
{{Motion
   |motion=To go in camera
   |motion=To go in camera
   |first=  
   |first= Keith H
   |second=  
   |second= Matt H
   |yes=  
   |yes= 7
   |no=
   |no= 0
   |abstain=
   |abstain= 0
   |result=  
   |result= Carried
}}
}}


{{Motion
{{Motion
   |motion=To go out of camera
   |motion=To go out of camera
   |first=  
   |first= Andi
   |second=  
   |second= Keith
   |yes=  
   |yes= 7
   |no=  
   |no=  
   |abstain=
   |abstain=
   |result=  
   |result= Carried
}}
}}


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== Adjournment ==
== Adjournment ==
{{Motion
{{Motion
   |motion=To adjourn the meeting.
   |motion=To adjourn the meeting 9:25 pm
   |first=  
   |first=  
   |second=  
   |second=  
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[[Category:minutes]]
[[Category:minutes]]
[[Category:2020-2029 Board minutes]]
[[Category:2020-2021 Board minutes]]
Sarah.rebryna
401

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