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| '''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.''''' | | '''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.''''' |
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| == Bike Edmonton Board Meeting Minutes for February 2021 == | | == Bike Edmonton Board Meeting Minutes for February 2, 2021 == |
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| Board meetings are open to Bike Edmonton members and the public. | | Board meetings are open to Bike Edmonton members and the public. |
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| * '''Minute-taker:''' Matt | | * '''Minute-taker:''' Matt |
| * '''Food by:''' n/a | | * '''Food by:''' n/a |
| * '''Board attendance:''' | | * '''Board attendance:''' Sarah R., Matt H., Jarett S., Roy C., Rachel K. |
| * '''Staff attendance:''' | | * '''Staff attendance:''' |
| * '''Regrets:''' Annya | | * '''Regrets:''' Annya |
| * '''Absent:''' | | * '''Absent:''' Keith H. |
| * '''Guests:''' | | * '''Guests:''' Andi Eng |
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| == Call to Order == | | == Call to Order == |
| * Meeting called to order by at pm. | | * Meeting called to order by Sarah at 7:16 pm. |
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| == Logistics for Next Meeting == | | == Logistics for Next Meeting == |
| * Date: Monday, , 2021 | | * Date: Tuesday, February 16 , 2021 |
| * Location: | | * Location: Google Meet |
| * Chair: | | * Chair: Sarah |
| * Minute-taker: | | * Minute-taker: Matt |
| * Food by: n/a | | * Food by: n/a |
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| == Announcements == | | == Introduction of Andi Eng == |
| * Remember to record your [https://docs.google.com/spreadsheets/d/1aPaHads5VQjQ0fWiR0ir888L5a4D2csIIJY09rOWUEE/edit?usp=sharing volunteer hours!]
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| == Approval of Agenda ==
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| {{Motion
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| |motion=To approve this February 16 agenda.
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| == Approval of Last Meeting's Minutes ==
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| {{Motion
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| |motion=To approve the [[Board Minutes January 2021|January 2021]] minutes.
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| == Reports ==
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| === President's Report - Sarah (2 mins) ===
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| * [ President's Report]
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| === Treasurer's Report - Roy (2 mins) ===
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| * [ Treasurer's Report]
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| === Executive Committee Report - Sarah (1 min) ===
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| * [ Executive Committee Report]
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| === HR Committee Report - Sarah (1 min) ===
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| * [ HR Committee Report]
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| === Governance Committee Report ===
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| * Hasn't met yet
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| === Approval of Reports ===
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| {{Motion
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| |motion=To approve the President's, Treasurer's, Executive Committee, and HR Committee reports as presented above.
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| == Action Item Follow Up ==
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| === Update on meeting with Councillor Knack regarding the City's Touch the Water Project - Keith & Matt (5 min) ===
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| *
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| === - Sarah (1 min) ===
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| *
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| ==== Action Items ====
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| * | | * |
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| == New Business ==
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| === Engaging our Membership - Sarah (10 mins) ===
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| * Can we engage our membership separately from our advocacy?
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| * Some ideas include spotlighting our social media followers by engaging them in tagging their posts with some specific hashtag and then selecting posts to feature (e.g. via a quote tweet). We don't have to come up with the content, so would not be too onerous for us to complete
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| * Post Board member profiles one at a time as a weekly or monthly highlight?
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| * Can we update our Facebook page? (Andi has extensive social media comms experience so she might have some suggestions). Can we create a new Facebook page and link them?
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| ==== Action Items ====
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| === Election Advocacy- Sarah (5 min) ===
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| * Chris has been working on some things they are:
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| * Do we want to focus on any specific election advocacy?
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| * If we do, is there anything we want to add change about Chris' work so far? What would our focus look like?
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| ** Could be a good idea to encourage our membership to signup for Edmonton's Insight Community to be notified of City of Edmonton surveys that they can engage in if it interests them
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| * Should we have a Advocacy Committee?
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| {{Motion | | {{Motion |
| |motion= | | |motion=To appoint Andi Eng to the 2021 Bike Edmonton Board effective immediately |
| |first= | | |first= Matt H. |
| |second= | | |second= Roy C. |
| |yes= | | |yes= 6 |
| |no= | | |no= 0 |
| |abstain= | | |abstain= 0 |
| |result= | | |result= Carried |
| }} | | }} |
| | | * Keith H. provided his vote of "yes" via email to the entire Board on January 30, 2021 |
| ==== Action Items ====
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| === Update on the Touch the Water Project - Keith & Matt (5 min) ===
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| * What is our final position?
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| * How will we disseminate our position to the public/our membership?
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| {{Motion | | {{Motion |
| |motion= | | |motion= To elect Andi Eng to the interim Secretary position effective immediately |
| |first= | | |first= Roy C. |
| |second= | | |second= Rachel K. |
| |yes= | | |yes= 6 |
| |no= | | |no= 0 |
| |abstain= | | |abstain= 0 |
| |result= | | |result= Carried |
| }} | | }} |
| | | * Keith H. provided his vote of "yes" via email to the entire Board on January 30, 2021 |
| ==== Action Items ====
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| === NPBI Update - Keith (10 mins) ===
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| *
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| ==== Action Items ====
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| === Staff/Operations Update - Chris (10 min) ===
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| *
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| == In Camera ==
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| {{Motion
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| |motion=To go in camera
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| {{Motion
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| |motion=To go out of camera
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| == Board Volunteer Hour Tracking - ALL BOARD (2 min) ==
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| * [https://docs.google.com/spreadsheets/d/1aPaHads5VQjQ0fWiR0ir888L5a4D2csIIJY09rOWUEE/edit?usp=sharing Board Volunteer Hour Tracking Sheet]
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| == Adjournment == | | == Adjournment == |
| | | * Meeting adjourned at 7:38 pm |
| {{Motion
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| |motion=To adjourn the meeting.
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| [[Category:minutes]] | | [[Category:minutes]] |
| [[Category:2020-2029 Board minutes]] | | [[Category:2020-2029 Board minutes]] |