Board Minutes December 2020: Difference between revisions
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* '''Minute-taker:''' Michael | * '''Minute-taker:''' Michael | ||
* '''Food by:''' n/a | * '''Food by:''' n/a | ||
* '''Board attendance:''' Rachel, Matthew, Keith, | * '''Board attendance:''' Rachel, Matthew, Keith,Michael, Sarah | ||
* '''Staff attendance:''' Chris, Coreen | * '''Staff attendance:''' Chris, Coreen | ||
* '''Regrets:''' Annya, Ken, Jarett, Roy | * '''Regrets:''' Annya, Ken, Jarett, Roy, Ken, Molly | ||
* '''Absent:''' | * '''Absent:''' | ||
* '''Guests:''' Nonprofit Board Interns Carmen Gu, Shelah Kowk | * '''Guests:''' Nonprofit Board Interns Carmen Gu, Shelah Kowk | ||
== Call to Order == | == Call to Order == | ||
* Meeting called to order by | * Meeting called to order by Sarah at 7:11 pm. | ||
== Logistics for Next Meeting == | == Logistics for Next Meeting == | ||
Line 32: | Line 32: | ||
== Annoucenments == | == Annoucenments == | ||
* None | |||
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=== 2020 Charitable Status Report - Sarah (2 mins) === | === 2020 Charitable Status Report - Sarah (2 mins) === | ||
* | * [https://drive.google.com/file/d/1pHR6WWAnliqHFIoAfQY3rKx6gis3hdH8/view?usp=sharing 2020-2021 Charitable Status Report] | ||
=== Executive Committee Report - Sarah (1 min) === | === Executive Committee Report - Sarah (1 min) === | ||
Line 126: | Line 127: | ||
{{Motion | {{Motion | ||
|motion= To allow any employee who | |motion= To allow any employee who works at least 22.5 hours weekly and has worked for us for over three years to be added on to our benefits plan. This will be reviewed annually. | ||
|first= Matt | |first= Matt | ||
|second= Mike | |second= Mike | ||
Line 171: | Line 172: | ||
==== Action Items ==== | ==== Action Items ==== | ||
* Matt reviews Keith's Draft | * Matt reviews Keith's Draft | ||
* Chris sets up conference call with Andrew for best strategy | * Chris sets up conference call with Andrew Knack for best strategy | ||
Revision as of 04:36, 15 December 2020
These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.
Bike Edmonton Board Meeting Minutes for December 2020
Board meetings are open to Bike Edmonton members and the public.
- Date: Monday, December 14, 2020
- Location: Google Meet To join by phone instead, dial (CA) +1 289-323-6483 and enter this PIN: 764 300 051#
- Start Time: 7:00pm
Please email board@bikeedmonton.ca if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!
Attendance
- Meeting Chair: Sarah
- Minute-taker: Michael
- Food by: n/a
- Board attendance: Rachel, Matthew, Keith,Michael, Sarah
- Staff attendance: Chris, Coreen
- Regrets: Annya, Ken, Jarett, Roy, Ken, Molly
- Absent:
- Guests: Nonprofit Board Interns Carmen Gu, Shelah Kowk
Call to Order
- Meeting called to order by Sarah at 7:11 pm.
Logistics for Next Meeting
- Date: January 11, 2021
- Location: Google Meets
- Chair: Sarah
- Minute-taker: Michael
- Food by: n/a
Annoucenments
- None
Approval of Agenda
To approve this December 14 agenda. | ||
Moved: | Rachel | |
Seconded: | Keith |
Aye | No | Abstain |
---|---|---|
5 | 0 | 0 |
Carried |
Approval of Last Meeting's Minutes
To approve the October 2020 and the November 2020 minutes. | ||
Moved: | Matt | |
Seconded: | Mike |
Aye | No | Abstain |
---|---|---|
5 | 0 | 0 |
Carried |
Reports
President's Report - Sarah (2 mins)
Treasurer's Report - Roy (2 mins)
- A report was not provided
2020 Charitable Status Report - Sarah (2 mins)
Executive Committee Report - Sarah (1 min)
- Still working on ToR
HR Committee Report - Sarah (1 min)
- Still working on ToR
- Roy is working on vetting nonprofit lawyers
Governance Committee Report
- Hasn't met yet
Approval of Reports
To approve the President's, Treasurer's, and the 2020 Charitable Status reports as presented above. | ||
Moved: | Keith | |
Seconded: | Rachel |
Aye | No | Abstain |
---|---|---|
5 | 0 | 0 |
Carried |
New Business
Rusty's Rules of Order and Robert's Rules Condensed - Sarah (15 min)
- Overview of Rusty's Rules of Order
- Overview of Robert's Rules
- Discuss the rules; decide if we want to adopt them as is, or if we want to use them to create our own
Bike Edmonton board shall use Rusty's rules of order. | ||
Moved: | Sarah | |
Seconded: | Keith |
Aye | No | Abstain |
---|---|---|
5 | 0 | 0 |
Carried |
NPBI Introductions & Update - Keith (10 mins)
- Welcome Shelah and Carmen!
- Keith met with the interns. They must complete a project agreed to between them and the board.
- The project is due at the end of April with the scope to be defined by mid-Jan.
Action Items
- Board members to send intern ideas to Keith by Jan 1, 2021
Board Website Intro Template - Sarah (2 mins)
Action Items
- Board members to save into the 2021 Board folder [1]. Save as your name.
Request to Increase FY2021 Budget - Chris Chan (5 min)
- Increase needed to accommodate benefits package for our bike builder Jan
To allow any employee who works at least 22.5 hours weekly and has worked for us for over three years to be added on to our benefits plan. This will be reviewed annually. | ||
Moved: | Matt | |
Seconded: | Mike |
Aye | No | Abstain |
---|---|---|
5 | 0 | 0 |
Carried |
Staff/Operations Update - ALL STAFF (10 min)
- Ahead of budget and prior year so far
- Operational outlook is positive, considering availably of government programs where needed
- Bike sales are good
CEBA Discussion
- Originally received a $40K loan through our bank through this program. If paid back on time (end of 2022), $10K would be forgivable
- Program has been expanded to $60K and $20K. Advisable to apply forthwith
To apply for the loan through CEBA. | ||
Moved: | Matt | |
Seconded: | Rachel |
Aye | No | Abstain |
---|---|---|
5 | 0 | 0 |
Carried |
Action Items
- Sarah will coordinate with Talha and Roy to ensure we have applied.
Statement of the Board regarding the City's Touch the Water project - Keith (5 mins)
- We support active transportation for better value. The current proposal seems expensive for not much active transit benefit.
We draft a statement on the touch the water project. | ||
Moved: | Keith | |
Seconded: | Matt |
Aye | No | Abstain |
---|---|---|
5 | 0 | 0 |
Carried |
Action Items
- Matt reviews Keith's Draft
- Chris sets up conference call with Andrew Knack for best strategy
In Camera
To go in camera | ||
Moved: | Matt | |
Seconded: | Keith |
Aye | No | Abstain |
---|---|---|
5 | 0 | 0 |
Carried |
To go out of camera | ||
Moved: | Sarah | |
Seconded: | Mike |
Aye | No | Abstain |
---|---|---|
5 | 0 | 0 |
Carried |
Board Volunteer Hour Tracking - ALL BOARD (2 min)
To make HR Meeting Jan 4 at 7:00 PM | ||
Moved: | Keith | |
Seconded: | Mike |
Aye | No | Abstain |
---|---|---|
5 | 0 | 0 |
Carried |
Adjournment
To adjourn the meeting. | ||
Moved: | Mike | |
Seconded: | Rachel |
Aye | No | Abstain |
---|---|---|
5 | 0 | 0 |
Carried |