Board Minutes September 2019: Difference between revisions

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Board Minutes September 2019 (view source)

Revision as of 02:47, 10 September 2019

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→‎In Camera:

Jasmine.farahbakhsh

883

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 === Deficit Reduction Plan ===
 * [https://docs.google.com/spreadsheets/d/12HUXlHrkYMVjw3nY5F6e37rdqiZsPkG3qAlk4F0T5uM/edit#gid=0 Deficit Reduction Plan]
-*
+* Updates:
+** Adding a tipping option for credit/debit has increased tips significantly
+** Overall, the north shop did better this year than previous years, big factor being Klondike Cycle donation
+** With the courses we offer, we break even
+** We could reinitiate a crowdfunding campaign, with another goal in mind
+* Discussion
+** Tough to keep up deficit reduction efforts, given daily demands from the shop
+** In spite of time crunches, did well at highlighting the deficit reduction efforts and raising funds
 === Master Board Task List - Sarah (15 min) ===
 * [https://docs.google.com/spreadsheets/d/1KlIhkBLRAI-Xn9e8u6u-f57n3SKFJQbN0o4TipT4Zis/edit#gid=719049454 Link to Master List]
 * Parking lot to be revisited
-* Interest in assignment of roles for board meetings - timekeeper, vibewatcher
+* Discussion
+** Each committee could revisit the goals for the year to capture a stop, start, and continue for their tasks, to make recommendations for next year.
+** At last year's retreat, committees had their specific focus, aligning with their committee goals. Even still, our goals were too broad, so next year could focus on one goal for each committee.
+** Board Member Intentions - will be captured in the year-end survey
+** Money coming in from fundraising party at the Dirtbag Café
+=== Signage at BikeWorks North - Sarah (15 min) ===
+* Little feedback from board members on the last email survey
+* Determining best wording for the signage and colour combination
+* Getting an awning and possibly sandwich boards
+{{Motion
+  |motion=To approve the awning logo with blue and light blue colour palette.
+  |first=Mark
+  |second=Helen
+  |yes=6
+  |no=1
+  |abstain=1
+  |result=
+}}
-=== Signage at BikeWorks North - Sarah (15 min) ===
+*Sandwich Boards
-*
+** Same supplier as awning costs an extra $25.
+** Thought to go with supplier that Sarah has already built relationship with
+** Colours and design of the sandwich board for the north shop don't align well with south shop
+** Should see both designs side by side and vote on it.
+** Should decisions on designs be operational or board-driven?
+** Putting the sandwich board on the back burner for now
 == New Business ==
 === AGM To Do List - Jasmine (15 min) ===
-*
+* Reviewed and updated staff and board task list
+* Need to figure out whether to use a screen or screen stand-in
+=== Draft Budget Review - Chris (30 min) ===
+* First tab of budget document is based on the second year - Previous year and adjustments
+* Estimates in second tab from May-August
+* There's an adjustments column, where you can project a % increase for the next financial year, and see what the budgetary impacts would be
+* Some assumptions in the beige columns (AV onwards) can be set on (1) or off (0) to see the budgetary implications
+* Board should review the budget and provide feedback before next board meeting
+=== Year-end Board Survey - Jasmine (5 min) ===
+* Survey to be sent out this month!
 === Schedule a time to meet with your committees - ALL BOARD (10 min) ===
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 {{Motion
    |motion=To go in camera
-   |first=
+   |first=Mark
-   |second=
+   |second=Helen
    |yes=
    |no=