Board Minutes May 2019: Difference between revisions
→Adjournment
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* '''Minute-taker:''' Jasmine | * '''Minute-taker:''' Jasmine | ||
* '''Food by:''' Helen | * '''Food by:''' Helen | ||
* '''Board attendance:''' Mike W., Mike S., Sarah, Helen | * '''Board attendance:''' Mike W., Mike S., Sarah, Helen, Mike P., Nancy | ||
* '''Staff attendance:''' Molly | * '''Staff attendance:''' Molly, Chris | ||
* '''Regrets:''' Ali | * '''Regrets:''' Ali, Mark | ||
* '''Absent:''' | * '''Absent:''' | ||
* '''Guests:''' | * '''Guests:''' | ||
== Call to Order == | == Call to Order == | ||
* Meeting called to order by | * Meeting called to order by Jeremy at 6:33pm. | ||
== Logistics for Next Meeting == | == Logistics for Next Meeting == | ||
* Date: Monday, June 10, 2019 | * Date: Monday, June 10, 2019 | ||
* Location: Education South 113 | * Location: Education South 113 | ||
* Chair: | * Chair: Sarah | ||
* Minute-taker: Jasmine | * Minute-taker: Jasmine | ||
* Food by: | * Food by: Mike S. | ||
== Approval of Agenda, Minutes, Reports (5 min) == | == Approval of Agenda, Minutes, Reports (5 min) == | ||
{{Motion | {{Motion | ||
|motion=To approve this May 13 agenda, the [[Board Minutes April 2019|April 2019]] minutes, and reports as presented below. | |motion=To approve this May 13 agenda, the [[Board Minutes April 2019|April 2019]] minutes, and reports as presented below. | ||
|first= | |first=Helen | ||
|second= | |second=Mike W. | ||
|yes= | |yes=8 | ||
|no= | |no=0 | ||
|abstain= | |abstain=0 | ||
|result= | |result= | ||
}} | }} | ||
=== President's Report - Jeremy === | === President's Report - Jeremy === | ||
*[ President's Report] | *[https://docs.google.com/document/d/10llTltEvcVFdeStpKrU8vXbXwIExQq9aRYG2QnifteQ/edit?ts=5cd98b44 President's Report] | ||
'''President's Report Discussion''' | '''President's Report Discussion''' | ||
* | * Potential partnership opportunity with Bike Swap | ||
* Bike Swap Update (Molly) | |||
** Will be receiving details on Bike Edmonton sales from the Bike Swap | |||
** Received 7 fixed up bikes from people whose bikes didn't sell at the swap | |||
** We brought several bikes that sold at the swap | |||
** Consider membership sales at the Bike Swap for future years | |||
=== Internal Affairs Committee Report - Ali === | === Internal Affairs Committee Report - Ali === | ||
* [https://drive.google.com/open?id=12QGObW4LYG4J7IM4iLru9XbFs_1D86FMnwYyXVkdiw8 Internal Affairs Workplan] | * [https://drive.google.com/open?id=12QGObW4LYG4J7IM4iLru9XbFs_1D86FMnwYyXVkdiw8 Internal Affairs Workplan] | ||
====IA Report Discussion==== | |||
=== Treasurer's Report - Ali === | === Treasurer's Report - Ali === | ||
* [https://drive.google.com/open?id=1nwgcATxa7WduRQt0jp8M6k3DL9Pxy_TK0hTgKy7_Mik Treasurer's Report] | * [https://drive.google.com/open?id=1nwgcATxa7WduRQt0jp8M6k3DL9Pxy_TK0hTgKy7_Mik Treasurer's Report] | ||
====Treasurer's Report Discussion==== | |||
* | * Summary of budgeted vs. actuals (by Chris Chan) | ||
** Adhering close to what we had budgeted, and actuals show we're doing better than expected in some areas. | |||
=== Program Review Committee Report === | === Program Review Committee Report === | ||
*[https://docs.google.com/document/d/1Oxr7coLfv-EYSV7mMVa6zim5ZJynurRFeybTsHaiviE/edit Program Review Committee Workplan] | *[https://docs.google.com/document/d/1Oxr7coLfv-EYSV7mMVa6zim5ZJynurRFeybTsHaiviE/edit Program Review Committee Workplan] | ||
* | * Not much to report, logic model completed by next meeting with a summary of principles. | ||
=== Revenue Committee Report === | === Revenue Committee Report === | ||
*[https://docs.google.com/document/d/1iCgrtOLttyIT2WqfY9yYh-9JiFtTUaRrz9Cb0LMvO0M/edit?ts=5c3cbfc8 Revenue Committee Workplan] | *[https://docs.google.com/document/d/1iCgrtOLttyIT2WqfY9yYh-9JiFtTUaRrz9Cb0LMvO0M/edit?ts=5c3cbfc8 Revenue Committee Workplan] | ||
====Discussion==== | |||
* | * We met to assign tasks. Ali initially offered to take on supervision of grants but is now not able to. We need someone who can do this. | ||
* We agreed to pilot a business certification program based on strong interest from Mike's employer. Next steps are to call for volunteers which I said I would do pending any changes the board wishes to make. | |||
* Discussions with YESS occurred, we are going to try to apply for a grant to fund. Jeremy is lead. | |||
== Current and Completed Business == | == Current and Completed Business == | ||
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=== OHS To Do List - Jeremy ( | === OHS To Do List - Mike P./Jeremy (10 min) === | ||
*[https://docs.google.com/document/d/1rLVRRSJdrdb8QaInz27GGhRaOzmNXe6NbkLwq6gxpHw/edit?ts=5cd752bd BikeWorks OHS To Do List] | * [https://docs.google.com/document/d/1rLVRRSJdrdb8QaInz27GGhRaOzmNXe6NbkLwq6gxpHw/edit?ts=5cd752bd BikeWorks OHS To Do List] | ||
* Met the team working on OHS | |||
* Going forward, will drop in at shops in the next couple of months, do hazard assessments, determine if there are emergency response plans, determine which volunteers have first aid training | |||
====Discussion==== | |||
* Aim to provide first aid training to staff and volunteers | |||
* Recommendation to add safety as a standing agenda item | |||
== New Business == | == New Business == | ||
{{Motion | |||
|motion=To appoint Annya Hundal as a board member. | |||
|first= Jeremy | |||
|second= Helen | |||
|yes= 8 | |||
|no= 0 | |||
|abstain= 0 | |||
|result= | |||
}} | |||
=== Rent cheques for North and South Shops - Jeremy/Molly (10 min) === | === Rent cheques for North and South Shops - Jeremy/Molly (10 min) === | ||
* | * Ensure we're not scrambling for cheques in busy season - pay rent until August 2019 | ||
=== EcoCity Grant Details - Molly (10 min) === | === EcoCity Grant Details - Molly (10 min) === | ||
* Overlap between some of the grant's goals with the board's plan to approach businesses on dedicated bike infrastructure and major cycling corridors | * Overlap between some of the grant's goals with the board's plan to approach businesses on dedicated bike infrastructure and major cycling corridors | ||
* Portion of grant description includes something that isn't funded yet. Making connections with businesses along bike infrastructure via a bike scavenger hunt. | |||
** Encourage Bike-friendly Business Certification | |||
=== Bike Month Party at Dirtbag Cafe - Helen (10 min) === | === Bike Month Party at Dirtbag Cafe - Helen (10 min) === | ||
* | * Details | ||
** Every month, Dirtbag cafe raises money for a local organization | |||
** Since June is bike month, they wanted Bike Edmonton to be the target organization | |||
** They ask organizations for whom they're raising money to host an event at Dirtbag Cafe | |||
** Possibility of providing bicycle-powered drinks (via Jan's bike-powered blender) | |||
** Have a table, membership purchase options, buttons and merchandise | |||
** Open to other activities at the event - raffle, urban bike tours, Music is a Weapon | |||
* Date | |||
** Suggestion of picking a Friday at end of the month - June 21st | |||
=== Non-Profit Board Internship - Jasmine (10 min) === | === Non-Profit Board Internship - Jasmine (10 min) === | ||
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{{Motion | {{Motion | ||
|motion=To go in camera | |motion=To go in camera | ||
|first= | |first=Jeremy | ||
|second= | |second=Jasmine | ||
|yes= | |yes= | ||
|no= | |no= | ||
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{{Motion | {{Motion | ||
|motion=To go out of camera | |motion=To go out of camera | ||
|first= | |first= Helen | ||
|second= | |second= | ||
|yes= | |yes= | ||
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{{Motion | {{Motion | ||
|motion=To adjourn the board meeting. | |motion=To adjourn the board meeting. | ||
|first= | |first= Jeremy | ||
|second= | |second= | ||
|yes= | |yes= | ||