Board Minutes March 2019: Difference between revisions

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{{Motion
{{Motion
   |motion=To approve this February 11 agenda, the [[Board Minutes January 2019|January 2019]] minutes, and reports as presented below.
   |motion=To approve this February 11 agenda, the [[Board Minutes January 2019|January 2019]] minutes, and reports as presented below.
   |first=
   |first=mark
   |second=
   |second=dustin
   |yes=
   |yes=6
   |no=
   |no=
   |abstain=
   |abstain=
   |result=  
   |result= passed
}}
}}


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'''President's Report Discussion'''
'''President's Report Discussion'''
*
* no report for this month, but will chat about what he's working on
*executive committee is looking at sustainability of the organization and what we can do to remain viable.  have applied for a line of credit. and succession planning of the board.  Discussing ongoing roles for executive succession.  Looking at applying for property tax waiver as a non profit. Ali is working with Chris on this.  Should reduce the amount of rent we pay as part of the lease because taxes are added to the lease costs.  Meeting with staff to promote north shop and upcoming bike sale.  Working on more grant applications and identifying other grant opportunities.  Got the City grant  around 17K.  Upcoming casino funds won't kick in until next August.


=== Internal Affairs Committee Report - Ali ===
=== Internal Affairs Committee Report - Ali ===
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'''IA Report Discussion'''
'''IA Report Discussion'''
*  
 
* workplan was reviewed, no updates to date.


=== Treasurer's Report - Ali/Neil/Geoff ===
=== Treasurer's Report - Ali/Neil/Geoff ===
* [https://drive.google.com/open?id=0B13aeqM0VpVrY1hqSTI5eVJnOWJjdFBkRk1icmdCYldBTnpj Treasurer's Report]
* [https://drive.google.com/open?id=0B13aeqM0VpVrY1hqSTI5eVJnOWJjdFBkRk1icmdCYldBTnpj Treasurer's Report]
'''Treasurer's Report Discussion'''
'''Treasurer's Report Discussion'''
*
* anticipating casino revenues for August from May casino.  Had to rewrite lease cheques from the general account. no current financial reports available.  Question around what the revenue increase has come from?


=== Program Review Committee Report ===
=== Program Review Committee Report ===
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*[https://docs.google.com/document/d/1iCgrtOLttyIT2WqfY9yYh-9JiFtTUaRrz9Cb0LMvO0M/edit?ts=5c3cbfc8 Revenue Committee Workplan]
*[https://docs.google.com/document/d/1iCgrtOLttyIT2WqfY9yYh-9JiFtTUaRrz9Cb0LMvO0M/edit?ts=5c3cbfc8 Revenue Committee Workplan]
'''Discussion'''
'''Discussion'''
*  
*


== Current and Completed Business ==
== Current and Completed Business ==

Revision as of 01:12, 12 March 2019

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

Bike Edmonton Board Meeting Minutes for March 2019

Board meetings are open to Bike Edmonton members and the public.

  • Date: Monday, March 11, 2019
  • Location: Education 113
  • Start Time: 6:30pm

Please email [email protected] if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!

Attendance

  • Meeting Chair:Mike Wilson
  • Minute-taker:Jeremy Shepherd
  • Food by:Mike Wilson
  • Board attendance: Jeremy, Sarah, Nancy, Mike W, Helen F, Dustin M, Mark H
  • Staff attendance: Molly, Chris
  • Regrets: Ali, Jasmine, Mike S
  • Absent:
  • Guests:

Call to Order

  • Meeting called to order by Mike W_____ at _6:50_____pm.

Logistics for Next Meeting

  • Date: Monday, April 8, 2019
  • Location: TBD
  • Chair:
  • Minute-taker:
  • Food by:

Approval of Agenda, Minutes, Reports (5 min)

MOTION
To approve this February 11 agenda, the January 2019 minutes, and reports as presented below.
Moved: mark
Seconded: dustin
Aye No Abstain
6
passed

President's Report - Jeremy

  • [ President's Report]

President's Report Discussion

  • no report for this month, but will chat about what he's working on
  • executive committee is looking at sustainability of the organization and what we can do to remain viable. have applied for a line of credit. and succession planning of the board. Discussing ongoing roles for executive succession. Looking at applying for property tax waiver as a non profit. Ali is working with Chris on this. Should reduce the amount of rent we pay as part of the lease because taxes are added to the lease costs. Meeting with staff to promote north shop and upcoming bike sale. Working on more grant applications and identifying other grant opportunities. Got the City grant around 17K. Upcoming casino funds won't kick in until next August.

Internal Affairs Committee Report - Ali

IA Report Discussion

  • workplan was reviewed, no updates to date.

Treasurer's Report - Ali/Neil/Geoff

Treasurer's Report Discussion

  • anticipating casino revenues for August from May casino. Had to rewrite lease cheques from the general account. no current financial reports available. Question around what the revenue increase has come from?

Program Review Committee Report

Revenue Committee Report

Discussion

Current and Completed Business

Bike Edmonton Yearly Calendar - Nancy (5 min)

  • Bike Edmonton Year-at-a-Glance
  • This calendar will serve as a tool to know what will be happening month-to-month in each year.
  • When chairing a meeting, this is good to look at to know what to discuss at the meeting.

Deficit Reduction Plan

Master Board Task List - Sarah (15 min)

Bike Edmonton 2.0 Discussion Paper - Revenue Committee (30 min)

Presentation on Bike Programming Environmental Scan - Cai (20 min)

New Business

new board members

Key Volunteers for the Casino - Molly (5 min)

Bike Sale Marketing and Planning Timelines - Internal Affairs (20 min)

  • Marketing timeline
  • Lead for organization
  • Newsletter

OH&S Policy - Mike P./Jeremy (10 min)

Schedule a time to meet with your committees - ALL BOARD (10 min)

  • This will be a standing agenda item during board meetings to encourage some momentum in committees

In Camera:

MOTION
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.


MOTION
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.

Adjournment

MOTION
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.
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