Board Minutes August 2018: Difference between revisions
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=== Strategic Planning Committee Report === | === Strategic Planning Committee Report === | ||
[ | * [ July Meeting Notes] | ||
[https://docs.google.com/spreadsheets/d/1FJhjwzm3MKe3lXdXpfoD50vXMZ1PWw35zIZHMBnzHFU/edit?pli=1#gid=289189497 Work Plan] | * [https://docs.google.com/spreadsheets/d/1FJhjwzm3MKe3lXdXpfoD50vXMZ1PWw35zIZHMBnzHFU/edit?pli=1#gid=289189497 Work Plan] | ||
== Current and Completed Business == | == Current and Completed Business == |
Revision as of 20:30, 12 August 2018
These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.
EBC Board Meeting Minutes for August 2018
Board meetings are open to the EBC members and the public.
- Date: Monday, August 13, 2018
- Location: Room 113 Education South Education South, University of Alberta
- Start Time: 6:30pm
Please RSVP to board@edmontonbikes.ca if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!
Attendance
- Meeting Chair: Nancy
- Minute-taker: Jasmine
- Food by: Ali
- Board attendance:
- Staff attendance:
- Regrets: Helen, Sean, Geoff
- Absent:
- Guests
Call to Order
- Meeting called to order by _____ at _____pm.
Logistics for Next Meeting
- Date: Monday, September 10, 2018 6:30pm
- Location: U of A, Education South 113
- Chair:
- Minute-taker:
- Food by:
Approval of Agenda, Minutes, Reports (5 min)
To approve this August 13 agenda, the July 2018 minutes, and reports as presented below. | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
President's Report - Jeremy
President's Report Discussion
H.R. Committee Report - Nancy
HR Report Discussion
Treasurer's Report - Ali
- [ Treasurer's Report July 2018]
Treasurer's Report Discussion
Administrative Committee Report - Jonathan/Ali
Strategic Planning Committee Report
- [ July Meeting Notes]
- Work Plan
Current and Completed Business
Volunteer Survey update - Nancy (15 min)
- Last discussion, concerns were brought up regarding suitability of EBC mailing lists through company
- Discussion about medium for sending out survey to be held at a later time
Executive Committee update on staffing models - Jeremy and Nancy (30 min)
- Meeting with Executive and HR Committee, decided these two committees would lead this
- Primary directive of our board is governance rather than operations
- Previous staffing structure wasn't working, so instituted interim model in which an administrative committee takes on operational responsibilities
- Admin committee was responsible for 4 responsibilities from different jobs. Now need to reintegrate those responsibilities into existing positions.
- Steps going forward:
- confirm position descriptions,
- ensure alignment with strategic direction of the board,
- validate positions with staff members,
- determine if there are any gaps,
- implementation timeline,
- staff performance appraisal
- Jonathan still interested in acting as liaison
End-of-term Evaluation - Jasmine (5 min)
- Keep an eye out for an end-of-term evaluation between now and August's meeting
Annual General Meeting Location - Jasmine (5 min)
- Booked DECL (Downtown Edmonton Community League) for Sunday, October 14.
- To start the planning well in advance, will begin planning and reach out to board members for support in coming months.
General HR Update - Nancy (15 min)
New Business
BikeWorks Break-In - Nancy (20 min)
Boyle Street EBC Community Membership - Jeremy (10 min)
In Camera:
To go in camera | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
To go out of camera. | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
Adjournment
To adjourn the meeting at ______. | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |