Board Minutes September 2016: Difference between revisions
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== New Business == | == New Business == | ||
=== | === Medical Incident at BikeWorks (10 min) Chris === | ||
* Incident at Bikeworks south where a volunteer had a medical incident. EMS called, dealt with situation, and left. Volunteer was fine, but discussed what the best procedures where in an incident like this. No clear answer to this. Volunteer is a keyholder, and comes into the shop a lot | |||
* We don't have a policy about coming in on own / working on own (non-public hours) | |||
* Next step - have a longer conversation about best practices | |||
* if volunteer able to manage risk when on own? If not discourage volunteer from going to shop on own. Or, checking in when in shop on own | |||
* Discussion notes: | * Discussion notes: | ||
** | ** | ||
* <span style="background: lime;">Action Items:</span> '''Chris''' will have a more in depth discussion with volunteer about best practices / managing risk. | * <span style="background: lime;">Action Items:</span> '''Chris''' will have a more in depth discussion with volunteer about best practices / managing risk. | ||
* <span style="background: lime;">Action Items:</span> '''Nancy ''' will follow up on Occupational Health and Safety Advisor | * <span style="background: lime;">Action Items:</span> '''Nancy''' will follow up on Occupational Health and Safety Advisor. | ||
=== | === Pogo Car-Share (10 min) Jasmine === | ||
* EBC has a business account with Pogo - if doing business on behalf of EBC, person could use EBC's pogo account for this business. Chris set up a promo code with Pogo - a EBC member can use this and get a free membership (normally one-time fee) | |||
* EBC could have some shop FOBs. Chris isn't aware of this / didn't set it up | |||
* Discussion notes: | * Discussion notes: | ||
** We don't currently have a transportation policy - what to do if transportation is required for business activities | ** We don't currently have a transportation policy - what to do if transportation is required for business activities | ||
** Could be a good idea - but how would this be controlled? | *** Could be a good idea - but how would this be controlled? | ||
** Chris isn't sure that a corporate membership would be that useful - things could be out of the zone. | *** Chris isn't sure that a corporate membership would be that useful - things could be out of the zone. | ||
** The staff member that doesn't already have a POGO membership wouldn't use this | *** The staff member that doesn't already have a POGO membership wouldn't use this. We can still reimburse volunteers for expenses. It is fairly expensive to do a run from the north to the south shop (over $20) | ||
** Discussion points to the need for a travel policy... | |||
** Discussion points to the need for a travel policy | |||
=== Alberta Bikes Conference (10 min)=== | === Alberta Bikes Conference (10 min) Karl === | ||
* Promoting free tickets to the conference. | |||
* Discussion notes: | * Discussion notes: | ||
** Nancy want going to go, but didn't think the topics this year (cycle tourism) were as relevant | |||
** Nancy | ** Jon thinks we aren't doing much for outreach currently. Looking forward to next year, should develop a travel policy. If we are successful in having a surplus budget, we could get more involved in outreach - other bicycle related organization | ||
** Jon | |||
** Nancy noted that it was good to meet with and connect | ** Nancy noted that it was good to meet with and connect | ||
** Karl did a good job promoting this, we could have done a better job responding to this | ** Karl did a good job promoting this, we could have done a better job responding to this | ||
=== Guest discussion topics (10 min)=== | === Guest discussion topics (10 min)=== | ||
* Phoenix Bikes - Washington - lots of outreach to groups with economic disadvantages. Big orientation to helping people with financial needs - earn a bike, fix bikes, etc. Edmonton has lots of homeless people, EBC might want to look at what Phoenix Bikes does | |||
** Nancy mentioned the Spoke program | ** Nancy mentioned the Spoke program | ||
** Phoenix bikes has a heavier orientation to social work | ** Phoenix bikes has a heavier orientation to social work | ||
** Jon - suggested going to the North shop - a very different clientele - probably much more aligned - this is part of our mandate | ** Jon - suggested going to the North shop - a very different clientele - probably much more aligned - this is part of our mandate | ||
* Proposed Bylaw Amendment | |||
** Guest suggest sending out a 'before and after' for what the amendment would mean, as it wasn't clear to him | |||
** | ** Jon clarified. We've had good board members that have to leave the board after 4 years. We want to allow directors to stay on for more than 4 consecutive years but ... member could not serve on the executive more than 4 consecutive years | ||
** Jon clarified | |||
== Adjournment == | == Adjournment == | ||