Board Minutes September 2016: Difference between revisions
→Current & Completed Business
Anna Vesala (talk | contribs) |
Anna Vesala (talk | contribs) |
||
| Line 75: | Line 75: | ||
* May 2016: '''Jon, Geoff, Derek, Adrian, Chris''' will meet as ad-hoc subcommittee about membership in May. | * May 2016: '''Jon, Geoff, Derek, Adrian, Chris''' will meet as ad-hoc subcommittee about membership in May. | ||
* Jun 2016: '''Geoff''' to sort out how do EFT for more prompt payment to volunteers, and make sure Gemma can do this. Treasure still to approve | * Jun 2016: '''Geoff''' to sort out how do EFT for more prompt payment to volunteers, and make sure Gemma can do this. Treasure still to approve | ||
* Jul 2016: '''Chris''' will put note in Asana for 2018 to review GWI-EBC agreement. '''Geoff will add notes into 2017 budget doc for 2018 $25k info for GWI lease. '''Jon''' to draft a written document with YCR2 Leadership Team to specify agreement terms, notably that YCR2 will fund raise the full $75,000 on behalf of EBC. | * Jul 2016: '''Chris''' will put note in Asana for 2018 to review GWI-EBC agreement. '''Geoff''' will add notes into 2017 budget doc for 2018 $25k info for GWI lease. '''Jon''' to draft a written document with YCR2 Leadership Team to specify agreement terms, notably that YCR2 will fund raise the full $75,000 on behalf of EBC. | ||
'''COMPLETED''' | '''COMPLETED''' | ||
| Line 83: | Line 83: | ||
=== Review | === Budget Proposal - Final Review (15 min) Geoff=== | ||
* As YCR2 has lots of deferred revenue, this can be claimed if revenues are less than expenses. Thus YCR2 budgets should be near balanced. A revised budget taking this into account has been prepared. | * As YCR2 has lots of deferred revenue, this can be claimed if revenues are less than expenses. Thus YCR2 budgets should be near balanced. A revised budget taking this into account has been prepared. | ||
* Geoff would like this revised budget approved. | * Geoff would like this revised budget approved. | ||
{{Motion | {{Motion | ||
|motion= | |motion= To amend the 2017 budget, to increase BikeWorks cost of sales by $7,000 and draw down on YCR2 deferred revenue to cover any YCR2 expenses that exceed revenue. | ||
|first= Geoff | |first= Geoff | ||
|second= Adrian | |second= Adrian | ||
| Line 98: | Line 94: | ||
|no=0 | |no=0 | ||
|abstain=0 | |abstain=0 | ||
|result= | |result= | ||
}} | }} | ||
=== | === Update on Charity Directorate & Goodwill Space (5 min) Jonathan === | ||
*Finally made contact with the adjudicator handling our Charitable Status application. | *Finally made contact with the adjudicator handling our Charitable Status application. | ||
* Discussion notes: | * Discussion notes: | ||
** How do we decide/start being a charity after being approved | ** How do we decide/start being a charity after being approved? When we get approved, we are - but we'd have to determine when we start making operational changes (issues tax receipts ... ) | ||
** Once we get it, what do we need to do to run with it? | |||
** Once we get it, what do we need to do to run with it | |||
*Goodwill Warehouse still appears to be a construction zone. | |||
=== Update on Goodwill Space for YCR2 (5 min) Jonathan === | |||
* Goodwill Warehouse still appears to be a construction zone. May have to employ an alternate location for YCR2 October intake event. Jon has emailed and called Ivan, and may call Dale with Goodwill as we need to know if this facility will be available for October intake | |||
* Discussion: | |||
** Adrian - where is the backup? Jon - Sherwood Park - the Robin Hood center - the issue is ... after getting all the bikes back, where do they go? Hoping Goodwill space will be available for storing bikes right away | ** Adrian - where is the backup? Jon - Sherwood Park - the Robin Hood center - the issue is ... after getting all the bikes back, where do they go? Hoping Goodwill space will be available for storing bikes right away | ||
* <span style="background: lime;">Action Items:</span> ''' | * <span style="background: lime;">Action Items:</span> '''Jonathan''' to find out what happens / timing after charitable status getting approval - registration of organization. | ||
=== | === AGM Preparations Discussion (20 min) Jon === | ||
* AGM Sunday Oct 2nd | |||
* Location? | * Location? | ||
*update on reports: President; Treasurer; Executive Director | * update on reports: President; Treasurer; Executive Director. Sep 26th deadline for board-reviewed reports (circulate reports the week before). Jon suggests moving some of the detail on agreement with Goodwill into Treasurer's report. | ||
*Resolution to amend Bylaws | * Resolution to amend Bylaws | ||
*any other considerations | * any other considerations | ||
* Discussion notes: | * Discussion notes: | ||
** we need a list of who is going into their second year, who needs to be re-elected, who is running | |||
** we need a list of | |||
< | * <span style="background: lime;">Action Items:</span> '''Geoff''' to ask Gemma to get August financials done ASAP, so Geoff can write up Treasurer report - write up report without final numbers, for review by board by EOD Friday. '''Nancy''' to follow up with Anna to see if a location is booked. '''Jonathan''' to provide Chris with interpretation and explanation of bylaw amendment for circulation to the membership prior to the general meeting. | ||
== New Business == | == New Business == | ||