Board Minutes July 2015

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

EBC Board Meeting Minutes for (month)(year)

Board meetings are open to the EBC members and the public.

• Location: Room 213 Education South Building, U of A campus
• Start Time: 6:30 pm

Please RSVP to [[email protected]] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Meeting Chair: Geoff
• Minute-taker: Anna
• Food by: Alex
• Board attendance:
• Staff attendance:
• Regrets: Dan,
• Absent:
• Guests:

Call to Order

• Meeting called to order by at pm.

Logistics for Next Meeting

• Date: Wed Aug 19
• Location: 213 Ed S, UofA
• Chair:
• Minute-taker: Anna
• Food by:

Approval of Agenda, Minutes, Reports (5 min)

• Motion: To approve this July agenda, the June 2015 minutes, and reports as presented below. Moved by . Seconded by . Motion Failed/Carried.

Treasurer's Report

• Financial Report April 2015 - submitted by Neil May 16 (missed motion to approve in May minutes)
• Financial Report May 2015 - submitted by Neil Jun 22

Executive Director's Report

• ED Report May 2015 - submitted by Chris May 9 (missed motion to approve in May minutes)
• [ED Report June 2015]

H.R. Committee Report - Nancy

• [H.R. Committee Report June 2015]

Policy Committee Report - Dan

• Financial Management Policy - draft submitted by Dan May 2015
• [Policy Committee Report June 2015]

Strategic Planning Committee Report - Alexey

• [Strategic Planning Committee Report June 2015]

Current & Completed Business

Updates on Action Items From Previous Meeting (5 min)

• Everyone log your 2015 board volunteer hours for the past month.
• Everyone sign reports that you have reviewed each month.
• Committee Chairpersons to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.
• Apr 2015: Anna will create new website application for 2015 board. Board will share with contacts and review applications prior to board meetings; applicants will be invited to meetings to be guest or interview.

COMPLETED

• Anna will add Strategic Plan check in as standing item in future agendas.

Conflict of Interest Disclosure Form Signatures (1 min) Anna

• Still need signatures on disclosure form from: Chris Corrigan, all staff

BikeWorks North Lease Update (5 min) Adrian

• Need to make decision on new lease asap. Current lease expires next month.
• Need to prep cheques for next 6 months.
• Discussion:

• Motion: To ___. Moved by , seconded by . Motion Failed/Carried.
• Action Items: name will ____ by (date).

Business Item 1 (__ min)

• Discussion notes:

• Motion: To ___. Moved by , seconded by . Motion Failed/Carried.
• Action Items: name will ____ by (date).

Business Item 2 (__ min)

• Discussion notes:

New Business

BikeWorks North Lease Update (5 min) Adrian, Jon

• Need to make decision on new lease asap. Current lease expires next month.
• Need to prep cheques for next 6 months.
• Discussion notes:

• Motion: To ___. Moved by , seconded by . Motion Failed/Carried.
• Action Items: name will ____ by (date).

New Business Item 2 (__ min)

• Discussion notes:

In Camera Session (__ min)

• Motion: To go in camera. Moved by , seconded by . Motion Failed/Carried.
• Please list how long you believe your topic will take to discuss:

• Motion: To close the in camera discussion. Moved by , seconded by . Motion Failed/Carried.

Adjournment

• Motion: To adjourn the meeting. Moved by , seconded by . Motion Failed/Carried.