Board Minutes June 2015

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

EBC Board Meeting Minutes for June 17, 2015

Board meetings are open to the EBC members and the public.

• Location: Rm 213 Ed South, UofA
• Start Time: 6:30pm

Please RSVP to [[email protected]] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Meeting Chair:Jonathan
• Minute-taker: Anna
• Food by: Nancy
• Board attendance: Jon, Nancy, Anna, Alexey
• Staff attendance: Chris Chan, Marianne
• Regrets: Rachel, Geoff, Dan
• Absent: Chris Co,
• Guests: Michael O'Neill, Nathan Treloar

Call to Order

• Meeting called to order by at pm.

Logistics for Next Meeting

• Date: July 15 2015
• Location: Room 213 EdSouth u of A
• Chair:Geoff
• Minute-taker:
• Food by:

Approval of Agenda, Minutes, Reports (5 min)

http://www.edmontonbikes.ca/w/Board_Minutes_May_2015

• Motion: To approve this (month) agenda, the (month)(year) minutes, and reports as presented below. Moved by . Seconded by . Motion Failed/Carried.

• incomplete motion from May minutes
• need explicit acknowledgement of Michele's resignation.

Current & Completed Business

Updates on Action Items From Previous Meeting (5 min)

• Everyone log your 2015 board volunteer hours for the past month.
• Everyone sign reports that you have reviewed each month.
• Committee Chairpersons to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.

COMPLETED

Urban Planning Intern (10 min)

• Michael working on Urban Planning master from McGill. Needs to do course work so is an EBC intern for the summer. Areas of interest: advocacy, want to be Transportation Planner so design work or that type of experience.
• Used data from 2014 Municipal Census.
• Discussion:
  • Jon: This is a unique opportunity due to the 95 Ave Bike Lane possible motion by Council coming up. I would like to identify members around this area to garner info and interest.

• • Nathan Treloar, The Spoke
• Discussion notes:

Charitable Status Open House (35 min) - Alexey, Jon, Nancy

• Charitable Status Open House - Outcomes
• Debate merits and shortcomings of charitable status for EBC
• Schedule a vote on whether EBC should pursue Charitable Status
• Discussion notes:

• Motion: To ___. Moved by , seconded by . Motion Failed/Carried.
• Action Items: name will ____ by (date).

Board Recruitment (5 min) - Anna

• Recruit new Board Members update
• Opportunity to recruit? InterVivios event June 24 https://www.eventbrite.com/e/intervivos-presents-citizen-edmonton-tickets-16967931540

• Discussion notes:

Bank Authorizations (5 min) - Jon

• Change to Banking Authorizations; YCR2 Separate Account with YCR2 signing authority
• Discussion notes:

• Motion: To ___. Moved by , seconded by . Motion Failed/Carried.
• Action Items: name will ____ by (date).

New Business

New Business Item 1 (__ min)

• Discussion notes:

• Motion: To ___. Moved by , seconded by . Motion Failed/Carried.
• Action Items: name will ____ by (date).

New Business Item 2 (__ min)

• Discussion notes:

In Camera Session Nancy (15 min)

• Motion: To go in camera. Moved by , seconded by . Motion Failed/Carried.

Discuss Marianne's announced departure from EBC, specifically to review current job descriptions and previous candidates who applied. In Camera session recommended to protect privacy of candidate personal information.

All Board members, Executive Director and Bike Works Manager may be present

• Motion: To close the in camera discussion. Moved by , seconded by . Motion Failed/Carried.

Adjournment

• Motion: To adjourn the meeting. Moved by , seconded by . Motion Failed/Carried.