Board Minutes November 2013: Difference between revisions
→Updates on Action Items From Previous Meeting (5 min)
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* '''Everyone''' log your [https://docs.google.com/a/edmontonbikes.ca/spreadsheet/ccc?key=0An3OvpWWdrRRdFlrMTlpYmxjbWFqY2JyVzJkb3lhM1E#gid=0 board volunteer hours] for the past month. | * '''Everyone''' log your [https://docs.google.com/a/edmontonbikes.ca/spreadsheet/ccc?key=0An3OvpWWdrRRdFlrMTlpYmxjbWFqY2JyVzJkb3lhM1E#gid=0 board volunteer hours] for the past month. | ||
** If board members put in volunteer hours for '''operations''' rather than board work (eg. volunteer for a shift at BW, volunteer at an event), please log your [https://docs.google.com/a/edmontonbikes.ca/spreadsheet/ccc?key=0AiPA_mxTBvz1dFZNMXFDMWljLWJIWTVPMGM3Y0l4bkE&usp=drive_web#gid=0 BikeWorks South volunteer hours] or [https://docs.google.com/a/edmontonbikes.ca/spreadsheet/ccc?key=0AiPA_mxTBvz1dFNYMnY0alFYMUhhLTZyMC1DY2JQTVE&usp=drive_web#gid=0 BikeWorks North volunteer hours] respectively. | ** If board members put in volunteer hours for '''operations''' rather than board work (eg. volunteer for a shift at BW, volunteer at an event), please log your [https://docs.google.com/a/edmontonbikes.ca/spreadsheet/ccc?key=0AiPA_mxTBvz1dFZNMXFDMWljLWJIWTVPMGM3Y0l4bkE&usp=drive_web#gid=0 BikeWorks South volunteer hours] or [https://docs.google.com/a/edmontonbikes.ca/spreadsheet/ccc?key=0AiPA_mxTBvz1dFNYMnY0alFYMUhhLTZyMC1DY2JQTVE&usp=drive_web#gid=0 BikeWorks North volunteer hours] respectively. | ||
* '''Neil''' to complete the October Treasurer’s report and submit to the board. | |||
* '''Chris Chan''' to clarify what the 18 hours spent on ABBCC was for, at Bernadette’s request. | |||
* '''Coreen''' to create a timeline of what needs to happen at BWS. | |||
* '''Staff''' to make an offer on Videodrome space. | |||
* '''Leila, Sarah, Caylie''' to follow up with Chris on Staff Review for next steps. In progress. | |||
* '''Sarah''' to schedule meeting with Anna, Chris Corrigan, Caylie after AGM to review Charitable Status draft submission. Update will be sent to board. | |||
* '''Unassigned''' will draft a bylaw revision for the board election membership issue for 2014 AGM. To keep on radar. | |||
* '''Chris Chan''' and '''Coreen''' will draft a detailed plan for hiring bike builders and present to the board for approval. | |||
* '''Bernadette''' to contact the general membership to solicit other donations of time for October 25 party. | |||
* '''Bernadette''' will follow up with '''Kristen''' regarding the deposit on the AGM space. | |||
* '''Unassigned/Anna''' to make record of what to do for next AGM: Things to pack: extension cord. coffee/supplies. something to project onto. clipboards, multiple computers, qr codes, paper/pen all for sign in. plates/napkins. | |||
Set-up could have gone more smoothly. tasks were not delegated to specific people. could have been more cohesive in our execution of work. getting people through the door was difficult. renewing memberships online slowed everything down. on paper might have been quicker. | |||
is it possible to set up a QR code for people to scan? could just be better with more computers/actual computers, not ipads. pens and paper would be the easiest way to scale up the operation. look at a way to not have the sign-in table outside the meeting space. have it on the north side every 3rd year. need collated agm package. work on annual report earlier. | |||
send further recommendations to anna by email | |||
* '''Caylie''' and '''Jason''' will join '''Sarah''' and '''Anna''' in planning and preparation for the retreat. | |||
* '''All board members''' to return form to Kandis by November 15 for Board Development Workshop | |||
* '''All board members''' to read Annual Report 2013 draft. | |||
'''Action Items Arising from November 2-3 Retreat''' | |||
* '''Kristen,''' '''Leila/Meghan,''' and '''Bernadette''' to upload PowerPoint presentations to Google Drive and provide links to these documents in [https://docs.google.com/a/edmontonbikes.ca/document/d/1RUUDzcemfgDYY8jC_Qdet8Chux0zcz9W4eag7PuwsHo/edit Notes from Retreat] file. | * '''Kristen,''' '''Leila/Meghan,''' and '''Bernadette''' to upload PowerPoint presentations to Google Drive and provide links to these documents in [https://docs.google.com/a/edmontonbikes.ca/document/d/1RUUDzcemfgDYY8jC_Qdet8Chux0zcz9W4eag7PuwsHo/edit Notes from Retreat] file. | ||
* '''Chris Chan and Coreen''' will draft a detailed plan for hiring bike builders and present to the board for approval. | * '''Chris Chan and Coreen''' will draft a detailed plan for hiring bike builders and present to the board for approval. | ||