Board Minutes September 2013: Difference between revisions
Board Minutes September 2013 (view source)
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Board meetings are open to the EBC members and the public. | Board meetings are open to the EBC members and the public. | ||
* Location: | * Location: BikeWorks South, 2nd floor meeting space, 10047-80 avenue (enter via alley) | ||
* Start Time: | * Start Time: 6:30pm | ||
Please RSVP to [[email protected]] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you! | Please RSVP to [[email protected]] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you! | ||
== Attendance == | == Attendance == | ||
* Meeting Chair: | * Meeting Chair: Leila | ||
* Minute-taker: | * Minute-taker: Justin | ||
* Food by: | * Food by: | ||
* Board attendance: | * Board attendance: | ||
* Staff attendance: | * Staff attendance: | ||
* Regrets: | * Regrets: Kristin | ||
* Absent: | * Absent: | ||
* Guests: | * Guests: | ||
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== Logistics for Next Meeting == | == Logistics for Next Meeting == | ||
* Date: | * Discuss Oct through Dec meeting dates to accommodate fall schedules/availabilities. | ||
* Location: | **October 16? | ||
**November 20? | |||
**December 11? 18? | |||
**January 15? | |||
* Discuss location for winter months. | |||
* Date: Wed Oct 16? | |||
* Location: BWN? | |||
* Chair: | * Chair: | ||
* Minute-taker: | * Minute-taker: | ||
* Food by: | * Food by: | ||
*Board Retreat with new and outgoing board members = Fri-Sun Nov 1-3, 2013 | |||
== Reports == | == Reports == | ||
=== President's Report (5 min)=== | === President's Report (5 min)=== | ||
[ | [https://docs.google.com/document/d/1y3jXBW7IPqGQvlW9EA-WtpiVO7-FdL0AnZyLQ6WZsdo/edit?usp=sharing President's Report September 2013] | ||
* Discussion notes: | * Discussion notes: | ||
** | ** | ||
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* Action Items: '''Name''' will... by (deadline) | * Action Items: '''Name''' will... by (deadline) | ||
<span style="background: yellow;">Motion:</span> To return/approve the | <span style="background: yellow;">Motion:</span> To return/approve the Sept 2013 President's report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.''' | ||
=== Treasurer's Report ( | === Treasurer's Report (20 min)=== | ||
* [[Treasurer's Report (Month) (Year)|Treasurer's Report]] | * [[Treasurer's Report (Month) (Year)|Treasurer's Report]] | ||
* Review Proposed Budget 2013-2014 to be presented at AGM | |||
* Discussion notes: | * Discussion notes: | ||
** | ** | ||
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* Action Items: '''Name''' will... by (deadline) | * Action Items: '''Name''' will... by (deadline) | ||
<span style="background: yellow;">Motion:</span> To return/approve the | <span style="background: yellow;">Motion:</span> To return/approve the Sept 2013 Treasurer's report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.''' | ||
=== Executive Director's Report (10 min)=== | === Executive Director's Report (10 min)=== | ||
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* Action Items: '''Name''' will... by (deadline) | * Action Items: '''Name''' will... by (deadline) | ||
<span style="background: yellow;">Motion:</span> To return/approve the | <span style="background: yellow;">Motion:</span> To return/approve the Sept 2013 ED report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.''' | ||
=== BikeWorks Report (10 min)=== | === BikeWorks Report (10 min)=== | ||
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* Action Items: '''Name''' will... by (deadline) | * Action Items: '''Name''' will... by (deadline) | ||
<span style="background: yellow;">Motion:</span> To return/approve the | <span style="background: yellow;">Motion:</span> To return/approve the Sept 2013 BikeWorks report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.''' | ||
=== Staff Review Report ( | === Staff Review Committee Report (5 min)=== | ||
[[ED Review from July 2013]] | [[ED Review from July 2013]] | ||
*The Staff Review from July has yet to be completed | *The Staff Review from July has yet to be completed | ||
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* Action Items: '''Name''' will... by (deadline) | * Action Items: '''Name''' will... by (deadline) | ||
<span style="background: yellow;">Motion:</span> To return/approve the ( | <span style="background: yellow;">Motion:</span> To return/approve the Sept 2013 Staff Review Committee report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.''' | ||
=== Charitable Status Committee Report (5 min)=== | |||
*Update from committee on where this is at... What needs to be done? Can we submit before AGM? Before Dec 1? | |||
* Discussion notes: | |||
** | |||
** | |||
* <span style="background: yellow;">Motion:</span> . Motioned by . Seconded by . '''Motion Failed/Carried.''' | |||
* Action Items: '''Name''' will... by (deadline) | |||
<span style="background: yellow;">Motion:</span> To return/approve the Sept 2013 Charitable Status Committee report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.''' | |||
=== Committee | === Alberta Bicycle Commuter Conference Committee Report (5 min)=== | ||
[[Committee 2 Report (Month) (Year)|Committee 2 Report]] | [[Committee 2 Report (Month) (Year)|Committee 2 Report]] | ||
* Discussion notes: | * Discussion notes: | ||
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* Action Items: '''Name''' will... by (deadline) | * Action Items: '''Name''' will... by (deadline) | ||
<span style="background: yellow;">Motion:</span> To return/approve the | <span style="background: yellow;">Motion:</span> To return/approve the Sept 2013 Conference Committee report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.''' | ||
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=== Updates on Action Items From Previous Meeting (5 min)=== | === Updates on Action Items From Previous Meeting (5 min)=== | ||
* '''Everyone''' log your [https://docs.google.com/a/edmontonbikes.ca/spreadsheet/ccc?key=0An3OvpWWdrRRdFlrMTlpYmxjbWFqY2JyVzJkb3lhM1E#gid=0 board volunteer hours] for the past month. | |||
* | * | ||
* | * | ||
* | * | ||
=== | === BikeWorks South New Location (25 min)=== | ||
[Real Estate folder] | [https://drive.google.com/a/edmontonbikes.ca/?tab=mo#folders/0ByPA_mxTBvz1QXpXNWF5Ym9zTEk Real Estate folder] | ||
*Location ad-hoc committee to be struck? | |||
**Terms of Reference to determine level of decision-making authority, budget, reporting, etc. | |||
*Review of select locations: | |||
**10425 79 avenue | |||
** | |||
*Decision points to decide as a board (or committee): | |||
**Budget: Neil initially suggested $2,500-$2,800/mo | |||
**Timeline: | |||
***Nov 1? | |||
***Storage over winter; look for space; open in spring? | |||
**Type: | |||
***Lease office/retail space (solo or as partner)(parameters for partnership?) | |||
***Lease industrial space | |||
***Rent house and convert to shop | |||
***Lease space in decommissioned school? | |||
* Discussion notes: | * Discussion notes: | ||
** | ** | ||
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* Action Items: '''Name''' will... by (deadline) | * Action Items: '''Name''' will... by (deadline) | ||
=== | === Budget 2013-2014 (10 min)=== | ||
* | *Review proposed budget which will be presented at AGM | ||
* Discussion notes: | * Discussion notes: | ||
** | ** | ||
** | ** | ||
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* <span style="background: yellow;">Motion:</span> . Motioned by . Seconded by . '''Motion Failed/Carried.''' | * <span style="background: yellow;">Motion:</span> . Motioned by . Seconded by . '''Motion Failed/Carried.''' | ||
* Action Items: '''Name''' will... by (deadline) | * Action Items: '''Name''' will... by (deadline) | ||
=== Election 2013 Campaign === | |||
*Update on plans? | |||
*[http://cycleedmonton.ca/] | |||
*The Local Good has been receiving and publishing candidate surveys: [http://www.thelocalgood.ca/election-2013/] | |||
*Mack Male does a weekly roundup of info about election news (candidates, events, media, etc): [http://blog.mastermaq.ca/tag/election-2013/] | |||
*Edmonton Election Tumblr: [http://edmontonelection.tumblr.com/] | |||
* Discussion notes: | |||
** | |||
** | |||
* <span style="background: yellow;">Motion:</span> . Motioned by . Seconded by . '''Motion Failed/Carried.''' | |||
* Action Items: '''Name''' will... by (deadline) | |||
== New Business == | == New Business == | ||
=== VP until end of 2013 term (10 min)=== | === VP until end of 2013 term (10 min)=== | ||
* | *Interim VP position needs to be filled for the term. 2013-2014 Executive will be voted at the Oct Board meeting or Board Retreat... | ||
*VP Job Description | |||
* Discussion notes: | * Discussion notes: | ||
** | ** | ||