Board Minutes June 2013: Difference between revisions
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* Discussion notes: | * Discussion notes: | ||
**Sarah: We should email Bernadette to ask if there are people we want to extend invitations to, or presenters for the topics. | **Sarah: We should email Bernadette to ask if there are people we want to extend invitations to, or presenters for the topics. | ||
=== Mid-year Retreat Planning Committee Report (10 min)=== | === Mid-year Retreat Planning Committee Report (10 min)=== | ||
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**Date: July 7th, 10am-3pm | **Date: July 7th, 10am-3pm | ||
**Topics: Any particulars we should discuss other than SMART goals, etc? | **Topics: Any particulars we should discuss other than SMART goals, etc? | ||
* | **Not discussed further | ||
* | |||
== Current & Completed Business == | == Current & Completed Business == | ||
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* '''Paul''' (voluntold?) will review Bylaws and draft edits re: board election of members in good standing by July 30. | * '''Paul''' (voluntold?) will review Bylaws and draft edits re: board election of members in good standing by July 30. | ||
* '''Leila''' will ask Paul about timely reimbursements, getting a credit card for staff to make larger purchases, and thoughts on hiring a book keeper. | * '''Leila''' will ask Paul about timely reimbursements, getting a credit card for staff to make larger purchases, and thoughts on hiring a book keeper. | ||
** Action Item: '''Neil''' will draft policy surrounding use of an EBC credit card, specifically pertaining to expenses paid by the casino fund. | |||
* '''Chris Co''' will help with membership mailouts. | * '''Chris Co''' will help with membership mailouts. | ||
* '''Justin''' will take the steps to become a signing authority as new Secretary. | * '''Justin''' will take the steps to become a signing authority as new Secretary. | ||
** Action Item: '''Paul''' will look into whether this makes sense to do now or to wait. | |||
* '''Chris Ch''' will update website with new board positions. | * '''Chris Ch''' will update website with new board positions. | ||
** Action Item: '''Anna and Neil''' will be Chris Chan's point people about website and google accounts administration. | |||
* '''Adam''' will contact Matt M regarding interim board member position. '''DONE'''. via email: "appreciated being asked to join, but he's moving to Camrose." | * '''Adam''' will contact Matt M regarding interim board member position. '''DONE'''. via email: "appreciated being asked to join, but he's moving to Camrose." | ||
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* Could we make announcement at Bike Month events? (If so, which ones? who can do this?) Perhaps create handbill to recruit potential board members or board committee volunteers? | * Could we make announcement at Bike Month events? (If so, which ones? who can do this?) Perhaps create handbill to recruit potential board members or board committee volunteers? | ||
* Discussion notes: | * Discussion notes: | ||
* | *Neil: We already have an application. Someone can tweak it for what we need right now and then put out a call out with the newsletter. Anna: We can put a link to the board job descriptions on the wiki. | ||
* Action Items: '''Neil''' will do simple updates to website to promo this. '''Anna''' will send out an email invite to the board to forward on to our networks. | |||
* Action Items: ''' | |||
== New Business == | == New Business == | ||
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=== Municipal Election Campaign (10 min)=== | === Municipal Election Campaign (10 min)=== | ||
*Review current EBC presence. Review issue(s) that we should focus on. Set Top 2-3 priorities for EBC Muni Campaign (reflecting on our 2013 Organizational/Board goals?). Review Chris' proposed actions. | *Review current EBC presence. Review issue(s) that we should focus on. Set Top 2-3 priorities for EBC Muni Campaign (reflecting on our 2013 Organizational/Board goals?). Review Chris' proposed actions. | ||
* Discussion notes: | * Discussion notes: | ||
** | **There is an Advocacy meeting next Tuesday. Can do overall visioning at the retreat. | ||
=== Staff Performance Review Policy (10 min)=== | === Staff Performance Review Policy (10 min)=== | ||
* Draft Policy is on the wiki at [[Staff Performance Review Policy]] | * Draft Policy is on the wiki at [[Staff Performance Review Policy]] | ||
* Discussion notes: | * Discussion notes: | ||
** | **Neil: I have concern around if we need to make it more specific. Paul: We should make it open to extraordinary review. Add "...and c) on an as needed basis, at the discretion of the board". | ||
* <span style="background: yellow;">Motion:</span> To strike an ad hoc HR Committee to implement Executive Director Performance review. Motioned by Adam. Seconded by Neil. '''Motion Carried.''' | |||
* <span style="background: yellow;">Motion:</span> | * Action Items: '''Adam''' will chair the committee and send out an email to solicit other committee members. | ||
* Action Items: ''' | |||
=== Move bank account (__ min)=== | === Move bank account (__ min)=== | ||
* From RBC to Servus?? | * From RBC to Servus?? | ||
* Discussion notes: | * Discussion notes: | ||
** | ** Neil: We pay $60/month to Servus. Should be consolidating our accounts. Don't want to have two banks. Adam: We need a plan for the new credit card, consolidation of bank accounts, in place for the AGM, to be implemented in December for the board changeover. General agreement. | ||
* Action Items: '''Paul''' will explore options open to us for consolidation by July board meeting. | |||
* Action Items: ''' | |||
=== AGM Committee (__ min)=== | === AGM Committee (__ min)=== | ||
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* book hall, publicize nominations, Grainge & Allsopp awards | * book hall, publicize nominations, Grainge & Allsopp awards | ||
* Discussion notes: | * Discussion notes: | ||
** | **Adam: We need to form a committee. Anna: It's an event, so it is event planning. Neil: I would prefer to push it to October. | ||
* <span style="background: yellow;">Motion:</span> to hold the EBC AGM on October 6, 2013, location at the discretion of the AGM Commttee. Motioned by Anna. Seconded by Lee. '''Motion Carried.''' | |||
* <span style="background: yellow;">Motion:</span> | |||
== Adjournment == | == Adjournment == | ||
* <span style="background: yellow;">Motion:</span> To adjourn the meeting. Motioned by . Seconded by . '''Motion | * <span style="background: yellow;">Motion:</span> To adjourn the meeting. Motioned by Anna. Seconded by Adam. '''Motion Carried.''' | ||
[[Category:minutes]] | [[Category:minutes]] | ||
[[Category:2012-2013 Board minutes]] | [[Category:2012-2013 Board minutes]] | ||