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Volunteer Appreciation Event Committee: Difference between revisions

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Volunteer Appreciation Event Committee (view source)

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(Created page with "== Volunteer Appreciation Event Committee 2013 == * '''Chair:''' rorating * '''Members:''' ** Anna ** Coreen ** Lee ** Micah === Topics of focus === === Terms of Reference ...")
 
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== Volunteer Appreciation Event Committee 2013 ==
== Volunteer Appreciation Event Committee 2013 ==
* '''Chair:''' rorating
* '''Chair:''' rotating
* '''Members:'''
* '''Members:''' Anna,Coreen, Lee, Micah
** Anna
** Coreen
** Lee
** Micah
 
=== Topics of focus ===
 


=== Terms of Reference ===
=== Terms of Reference ===
Line 21: Line 14:
===== Level of Authority =====
===== Level of Authority =====
* The committee must receive board approval for budgetary matters.   
* The committee must receive board approval for budgetary matters.   
* The committee can access volunteer contact info for the purposes of consultation and evaluation of the events. Staff wWhat authority does the committee have to make decisions involving cash? Limits, thresholds?
* The committee can access volunteer contact info for the purposes of consultation and evaluation of the events.
* What powers regarding privacy, security?
* The committee may enter into contracts (verbal included) on behalf of EBC for sponsorship and donations-in-kind to fund the Volunteer Apprication Events.
* Access to member information?
* Can the committee enter into contracts (verbal included) on behalf of EBC?
** What kind?
** Board approval required?


===== Reporting Relationship =====
===== Reporting Relationship =====
* Who will submit reports?
* The committee will submit updates on activities to the board each month at board meetings.
* How often will reports be made?
* When will they be submitted?
* How will they be submitted (written, oral)?


==== Composition and Appointments ====
==== Composition and Appointments ====
* How will the chair be nominated?
* Committee members shall be at least one board member, one staff member, and may also have other EBC volunteers who express interest in event planning.  
* Who will select the chair from nominations?
* Who should be ex officio members?
* How will members be selected?
* Can the chair appoint members?
* How many members should there be?
* Who should individual committee members represent? e.g. 1 person from the mountain biking community, 1 person with urban planning experience, etc.
 
==== Meetings ====
* How frequently will the committee meet, at minimum?
* What meeting process will be used? (eg. Robert's Rules, Rusty's Rules)
* What decison making style will be used? (eg. Majority (51%) vote, 75% majority vote, consensus, etc)


==== Resources ====
==== Resources ====
===== Financial =====
===== Financial =====
* How much money, and over what time period, will the committee need to complete its goals?
* The board has approved a budget of $400 for 2013's Volunteer Apprecation Events.


===== Staff =====
===== Staff =====
* How many volunteers will be needed?
* One paid staff will be on the committee to provide Operational oversight and input. The BikeWorks Coordinator is best suited to this position at this time as she is well acquainted with the service volunteers and is the first point-of-contact for the volunteers. Staff will not be required to attend all committee meetings, but paid time will be used to provide staff input for this committee.
* How many hours of volunteer time?
* What are the key volunteer roles?
 
* What kind of paid staff time is needed?
* Are paid staff required for meetings?
* How many hours of staff time is needed?


==== Specific Annual Objectives ====
==== Specific Annual Objectives ====
* Two Volunteer Appreciation Events will be planned: end of winter (April-ish) and beginning of winter (November-ish).
* Two Volunteer Appreciation Events will be planned: end of winter (April-ish) and beginning of winter (November-ish).
* Other social events for EBC volunteers may also be organized on a less formal basis in other months.


==== Review and Evaluation Process ====
==== Review and Evaluation Process ====
* How will progress and projects be evaluated?
* The committee will seek feedback on the Volunteer Appreciation Events to receive suggestions for future events.
** When?
** Who?
** How often?
** Using reports?
** How will stats be collected?


==== Approval Date and Review Date ====
==== Approval Date and Review Date ====
* When was this TOR approved by the board?
*  


=== Meetings ===
=== Meetings ===
==== Meeting Minutes ====
==== Meeting Minutes ====
* [[Committee Name Minutes November 2011]]
* [[Volunteer Appreciation Events Committee minutes March 20 2013]]
* [[Committee Name Minutes December 2011]]
* [[Committee Name Minutes January 2012]]
Retrieved from "https://apps.bikeedmonton.ca/w/Special:MobileDiff/1822"