Board Minutes March 2013: Difference between revisions
no edit summary
Anna Vesala (talk | contribs) No edit summary |
Anna Vesala (talk | contribs) No edit summary |
||
| Line 16: | Line 16: | ||
* Board attendance: | * Board attendance: | ||
* Staff attendance: | * Staff attendance: | ||
* Regrets: | * Regrets: Paul, Leila, Micah | ||
* Absent: | * Absent: | ||
* Guests: | * Guests: | ||
| Line 39: | Line 39: | ||
== Reports == | == Reports == | ||
=== President's Report ( | === President's Report (5 min)=== | ||
[[President's Report (Month) (Year)|President's Report]] | [[President's Report (Month) (Year)|President's Report]] | ||
* Discussion notes: | * Discussion notes: | ||
| Line 45: | Line 45: | ||
* Action Items: '''Name''' will... by (deadline) | * Action Items: '''Name''' will... by (deadline) | ||
=== Treasurer's Report ( | === Treasurer's Report (10 min)=== | ||
* [[Treasurer's Report (Month) (Year)|Treasurer's Report]] | * [[Treasurer's Report (Month) (Year)|Treasurer's Report]] | ||
* [[Media:EBC Financial Report - February 2013.xlsx]] | * [[Media:EBC Financial Report - February 2013.xlsx]] | ||
| Line 52: | Line 52: | ||
* Action Items: '''Name''' will... by (deadline) | * Action Items: '''Name''' will... by (deadline) | ||
=== Executive Director's Report ( | === Executive Director's Report (10 min)=== | ||
[https://docs.google.com/document/d/1_EVo1dT0Q4TM3RSFvOly4Px-l8YhCDShxOBhlP3TAVc/edit Executive Director's Report March 2013] | [https://docs.google.com/document/d/1_EVo1dT0Q4TM3RSFvOly4Px-l8YhCDShxOBhlP3TAVc/edit Executive Director's Report March 2013] | ||
* Discussion notes: | * Discussion notes: | ||
| Line 58: | Line 58: | ||
* Action Items: '''Name''' will... by (deadline) | * Action Items: '''Name''' will... by (deadline) | ||
=== BikeWorks Report ( | === BikeWorks Report (10 min)=== | ||
[[BikeWorks Report (Month) (Year)|BikeWorks Report]] | [[BikeWorks Report (Month) (Year)|BikeWorks Report]] | ||
* Discussion notes: | * Discussion notes: | ||
** update on missing $ from BWS? | |||
* <span style="background: yellow;">Motion:</span> | * <span style="background: yellow;">Motion:</span> | ||
* Action Items: '''Name''' will... by (deadline) | * Action Items: '''Name''' will... by (deadline) | ||
=== HR Policy Committee (5 min)=== | === HR Policy Committee (5 min)=== | ||
[[Committee | [[HR Policy Committee Report March 2013 |HR Policy Committee Report]] | ||
* | * Reviewing examples of Executive Director performance evaluations. | ||
* Discussion notes: | |||
* <span style="background: yellow;">Motion:</span> | |||
* Action Items: '''Name''' will... by (deadline) | |||
=== Advocacy Committee Report (5 min)=== | |||
[[Advocacy Report (Month) (Year)|Committee 2 Report]] | |||
* Discussion notes: | |||
* <span style="background: yellow;">Motion:</span> | |||
* Action Items: '''Name''' will... by (deadline) | |||
=== Adhoc Volunteer Appreciation Committee Report (5 min)=== | |||
* Micah, Lee, Anna, Coreen met in March to discuss the planning. | |||
* Discussion notes: | * Discussion notes: | ||
* <span style="background: yellow;">Motion:</span> | * <span style="background: yellow;">Motion:</span> | ||
* Action Items: '''Name''' will... by (deadline) | * Action Items: '''Name''' will... by (deadline) | ||
=== Committee | === Committee 4 Report (__ min)=== | ||
[[Committee | [[Committee 4 Report (Month) (Year)|Committee 4 Report]] | ||
* Discussion notes: | * Discussion notes: | ||
* <span style="background: yellow;">Motion:</span> | * <span style="background: yellow;">Motion:</span> | ||
| Line 81: | Line 94: | ||
=== Updates on Action Items From Previous Meeting (5 min)=== | === Updates on Action Items From Previous Meeting (5 min)=== | ||
* | *'''Anna''' will send out possible July dates for mid-year goals check-in before March meeting. | ||
* | *'''Paul''' will coordinate new signing authorities with bank before March meeting. | ||
* | *'''Paul''' (voluntold?) will review Bylaws and draft edits re: board election of members in good standing by July 30. | ||
*'''Micah''' will find some good links/resources to board on how to use wiki and how to save folders/docs in Google Drive. Deadline: March 19th. | |||
*'''Anna''' will post all approved job descriptions and code of conduct to the wiki before next meeting. | |||
=== Business Item 1 (__ min)=== | === Business Item 1 (__ min)=== | ||
| Line 92: | Line 107: | ||
=== Business Item 2 (__ min)=== | === Business Item 2 (__ min)=== | ||
* | * | ||
* Discussion notes: | * Discussion notes: | ||
* <span style="background: yellow;">Motion:</span> | * <span style="background: yellow;">Motion:</span> | ||
| Line 99: | Line 114: | ||
== New Business == | == New Business == | ||
=== | === Meeting Agendas and Reports (5 min)=== | ||
* | * Anna: could we have a practice of having the Chair send out a role call check, draft agenda, and call for reports 7 days prior to the scheduled meeting? Last minute stuff is tricky and stressful. | ||
* Anna: could reports be submitted as a Google Doc that is 1) shared with board and staff 2) linked on the wiki agenda? Is this format useful? Easy? Efficient? What other formats are suggested? | |||
* Discussion notes: | |||
* <span style="background: yellow;">Motion:</span> | |||
* Action Items: '''Name''' will... by (deadline) | |||
=== Review EBC 2013 Goals (5 min)=== | |||
* Review the 3 S.M.A.R.T. goals for the board/organization that we created at the January retreat, since we have never seen them all together yet. | |||
**Sarah typed up the SMART goal for the Charitable status goal. | |||
**Duncan typed up the SMART goal for the [https://docs.google.com/a/edmontonbikes.ca/document/d/1a_0ML8WrqcsoeoKaXvww0BGOdD2RoZzt-X3JryhD0Zo/edit financial goal]. | |||
**Justin typed up the SMART goal for the HR goal. | |||
* Discussion notes: | * Discussion notes: | ||
* <span style="background: yellow;">Motion:</span> | * <span style="background: yellow;">Motion:</span> | ||