BikeWorks Committee: Difference between revisions

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 == BikeWorks ==
 * '''Chair:''' Micah
-* '''Members:''' Possible members to approach: Lee, Malcolm, Keith, Chris Corrigan, Adrian, Coreen
+* '''Members:''' President and BikeWorks Coordinator (ex officio), Malcolm Roberts.  Other potential future members: Keith, Chris Corrigan, Adrian, Coreen, Brett...
 Topics of focus
-* expansion
+* policy development for BikeWorks
-* communication of Board info and policies
+* operational oversight of BikeWorks
-* integration
+* flags serious BikeWorks issues for board review
+* notifies board of policy changes pertaining to BikeWorks
+* resolution of disputes pertaining to BikeWorks
+* oversight of OH&S at BikeWorks
+* investigates best practices for community bike shops (poss. sub-point of policy development)
+* recruits new committee members as necessary to ensure continuity and promote volunteer participation
-=== Terms of Reference ===
+=== Terms of Reference (Proposed) ===
-'''General Purpose'''
+==== General Purpose ====
-* Note: It has been acknowledged at the Board Retreat that the 2010 TOR are too similar to the BikeWorks Coordinator's job description. New TOR should see BW as a seperate organization which needs to have a seperate board to determine direction. TOR should focus on governance-level issues for BW. Board need to clarify what type of issues need to be raised by the Coordinator to the Board.
+To develop policy that will guide BikeWorks operations, in conjunction with the BikeWorks Coordinator.  Propositions for policies may come from anybody but must ultimately be approved by the board.
-* Micah, Kevin, Alex H, and others will have a committee meeting to determine future involvement of the BW committee.
-'''Key Duties and Responsibilities'''
+==== Key Duties and Responsibilities ====
-*
+===== Level of Authority =====
+* The committee's work is public-facing, as BikeWorks is one of the primary public faces of the Edmonton Bicycle Commuters' Society; therefore, the committee does make decisions regarding public-facing matters. Board approval is not required, except for decisions that would make significant changes to BikeWorks operations.
+* The committee may make decisions involving cash, within the approved BikeWorks budget.
+* The committee will have access to member information, and has the authority to make decisions about privacy and security.
+* The committee may not enter into contracts, verbal or otherwise, on behalf of EBC.
+* The committee may pass Bikeworks-related policies that do not constitute a significant change to existing practice without the approval of the board, unless the board chooses to intervene.
-'''Level of Authority'''
+===== Reporting Relationship =====
-* BikeWorks has an operating budget to cover its operations. Purchases outside of budget guidelines need to be approved by the EBC Board.
+* The Chair will submit reports.
+* This will be done monthly, in written form (via email), in advance of each board meeting.
-'''Reporting Relationship'''
+==== Composition and Appointments ====
+* The chair will be nominated at the appropriate board meeting, and the board will select the chair from  these nominations.
+* The president and the BikeWorks Coordinator shall be ex-officio members.
+* Members will be self-nominated.  Voting members must be approved by the board.
+* The chair cannot appoint members, but voting members must be approved by the board.
+* There should be between 3 and 12 members.
+* All members should represent the best interests of BikeWorks.
-'''Composition and Appointments'''
+==== Meetings ====
+* The committee will meet, at minimum, semi-annually.
+* Quorum shall be represented by a clear majority.
-'''Meetings'''
+==== Resources ====
+===== Financial =====
+The budget for BikeWorks is approved by the board.
-'''Resources'''
+===== Staff =====
+* The committee may require the Bikeworks Coordinator's attendance at meetings, but both the coordinator and the committee will be judicious about this use of staff time.
-'''Specific Annual Objectives'''
+==== Specific Annual Objectives ====
+* To be determined (for 2012).
-'''Reports and Target Dates'''
+==== Approval Date and Review Date ====
+* When was this TOR approved by the board?
-'''Review and Evaluation Process'''
+=== Meetings ===
+==== Meeting Minutes ====
+* [[Committee Name Minutes November 2011]]
+* [[Committee Name Minutes December 2011]]
+* [[Committee Name Minutes January 2012]]
-'''Approval Date and Review Date'''
+[[Category:Committees]]
-=== Meeting Minutes ===
-* Date [[link]]
-* Date [[link]]