Strategic Planning Committee - Revision history

Caylie.gnyra: /* Meeting Minutes */

2014-02-11T00:29:59Z

Meeting Minutes

← Older revision		Revision as of 00:29, 11 February 2014
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	= Meeting Minutes =		= Meeting Minutes =
			* [[February 2014 Strategic Planning Committee Meeting Notes]]
	* [[January 2014 Strategic Planning Committee Meeting Minutes]]		* [[January 2014 Strategic Planning Committee Meeting Minutes]]
	* [[December 2013 Strategic Planning Committee Meeting Minutes]]		* [[December 2013 Strategic Planning Committee Meeting Minutes]]
	* [[November 2013 Strategic Planning Committee Meeting Minutes]]		* [[November 2013 Strategic Planning Committee Meeting Minutes]]

Caylie.gnyra: /* Meeting Minutes */

2014-01-30T22:44:26Z

Meeting Minutes

← Older revision		Revision as of 22:44, 30 January 2014
Line 57:		Line 57:

	= Meeting Minutes =		= Meeting Minutes =
			* [[January 2014 Strategic Planning Committee Meeting Minutes]]
	* [[December 2013 Strategic Planning Committee Meeting Minutes]]		* [[December 2013 Strategic Planning Committee Meeting Minutes]]
	* [[November 2013 Strategic Planning Committee Meeting Minutes]]		* [[November 2013 Strategic Planning Committee Meeting Minutes]]

Caylie.gnyra: /* Meeting Minutes */

2014-01-30T22:31:51Z

Meeting Minutes

← Older revision		Revision as of 22:31, 30 January 2014
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	= Meeting Minutes =		= Meeting Minutes =
	* [~~https://docs.google.com/a/edmontonbikes.ca/document/d/1TT-HTBn2VD02-p8ipeKn8Hv52n7B-2Br-OrJSo66Pe8/edit~~ December 2013 Strategic Planning Committee Meeting Minutes]		* [[December 2013 Strategic Planning Committee Meeting Minutes]]
	* [~~https://docs.google.com/a/edmontonbikes.ca/document/d/1U3g4YILzaaLc6Fd0BW9obMyLrL8NG6P0-6LiRR-ZQ7I/edit~~ November 2013 Strategic Planning Committee Meeting Minutes]		* [[November 2013 Strategic Planning Committee Meeting Minutes]]

Caylie.gnyra: /* Strategic Planning Committee 2014 */

2014-01-30T19:36:19Z

Strategic Planning Committee 2014

← Older revision		Revision as of 19:36, 30 January 2014
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	==Strategic Planning Committee 2014==		=Strategic Planning Committee 2014=
	* '''Chair:''' Caylie		* '''Chair:''' Caylie
	* '''Members:''' Doug, Matt, Leila, Sarah, Bernadette, Chris		* '''Members:''' Doug, Matt, Leila, Sarah, Bernadette, Chris
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	''This document is a work in progress and has not yet been approved.'' Sections in <span style="color: red">red</span> have been taken directly from the Advocacy committee page, and will be edited soon to reflect the strategic planning committee. -Caylie, January 2014		''This document is a work in progress and has not yet been approved.'' Sections in <span style="color: red">red</span> have been taken directly from the Advocacy committee page, and will be edited soon to reflect the strategic planning committee. -Caylie, January 2014

	=== Topics of focus ===		= Topics of focus =
	* Board and organizational objectives and measures of success for 2014-2015, 2014-2017, and 2014-2019		* Board and organizational objectives and measures of success for 2014-2015, 2014-2017, and 2014-2019
	* Assessments of membership		* Assessments of membership
	* Assessments of EBC programs		* Assessments of EBC programs

	=== Terms of Reference ===		= Terms of Reference =

	~~===~~=General Purpose~~===~~=		=General Purpose=
	To develop 1-, 3-, and 5-year strategic plans to guide the governance of the Edmonton Bicycle Commuters' Society between 2014 and 2019.		To develop 1-, 3-, and 5-year strategic plans to guide the governance of the Edmonton Bicycle Commuters' Society between 2014 and 2019.

	~~===~~= Key Duties and Responsibilities ~~===~~=		= Key Duties and Responsibilities =
	~~===~~== Level of Authority ~~===~~==		== Level of Authority ==
	The committee will meet in person and communicate through e-mail, and will require board approval for draft documents to be put forward to the general membership.		The committee will meet in person and communicate through e-mail, and will require board approval for draft documents to be put forward to the general membership.

	~~===~~== Reporting Relationship ~~===~~==		== Reporting Relationship ==
	The committee will report to the board at monthly meetings. The chair of the committee or someone appointed by the chair will give the report. Reports will be written. They will be submitted five days before board meetings.		The committee will report to the board at monthly meetings. The chair of the committee or someone appointed by the chair will give the report. Reports will be written. They will be submitted five days before board meetings.

	~~===~~= Composition and Appointments ~~===~~=		= Composition and Appointments =
	The committee will include of a mixture of board members and EBC staff. The committee will be lead by a chair, selected from the EBC board for a 1-year term. Members are welcome to show up to any meetings and to contact the committee chair and any other member of the committee in regards to strategic planning.		The committee will include of a mixture of board members and EBC staff. The committee will be lead by a chair, selected from the EBC board for a 1-year term. Members are welcome to show up to any meetings and to contact the committee chair and any other member of the committee in regards to strategic planning.

	~~===~~= Meetings ~~===~~=		= Meetings =
	Meetings will occur once a month.		Meetings will occur once a month.

	~~===~~= Resources ~~===~~=		= Resources =
	~~===~~== Financial ~~===~~==		== Financial ==
	The committee may apply for appropriate grants to support their efforts.		The committee may apply for appropriate grants to support their efforts.

	==~~=== Staff ===~~==		== People ==
	* <span style="color: red">How many volunteers will be needed? Administrative time on a case by case basis. Communications with members and the setting up of public events. Less than 5 hours a month. </span>		* <span style="color: red">How many volunteers will be needed? Administrative time on a case by case basis. Communications with members and the setting up of public events. Less than 5 hours a month. </span>
	* <span style="color: red">How many hours of volunteer time? 2 hours a month</span>		* <span style="color: red">How many hours of volunteer time? 2 hours a month</span>
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	* <span style="color: red">How many hours of staff time is needed? 5 hours a month or less.</span>		* <span style="color: red">How many hours of staff time is needed? 5 hours a month or less.</span>

	~~===~~= Specific Annual Objectives ~~===~~=		= Specific Annual Objectives =
	<span style="color: red">Mobilize and animate the community when a large response to an issue is needed, by putting out a call to the membership.		<span style="color: red">Mobilize and animate the community when a large response to an issue is needed, by putting out a call to the membership.
	Increase awareness of cycling issues with the community at large by maintaining a media presence on those issues.		Increase awareness of cycling issues with the community at large by maintaining a media presence on those issues.
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	Communicate with city councillors to find out who is supportive of our initiatives, and keep appraised of who in the city offices can be of assistance to our issues.</span>		Communicate with city councillors to find out who is supportive of our initiatives, and keep appraised of who in the city offices can be of assistance to our issues.</span>

	~~===~~= Reports and Target Dates ~~===~~=		= Reports and Target Dates =
	* 1-, 3-, and 5-year strategic plan submitted for the 2014 AGM.		* 1-, 3-, and 5-year strategic plan submitted for the 2014 AGM.

	~~===~~= Review and Evaluation Process ~~===~~=		= Review and Evaluation Process =
	We will report monthly on our progress. Reports will include the meetings held, research conducted, etc.		We will report monthly on our progress. Reports will include the meetings held, research conducted, etc.

	~~===~~= Approval Date and Review Date ~~===~~=		= Approval Date and Review Date =
	<span style="color: red">* ~~Approved~~ by the ~~Board via Google Group vote on Feb. 9, 2012.~~</span>		<span style="color: red">* When was this TOR approved by the board?</span>

	=== Meeting Minutes ===		= Meeting Minutes =
	* [https://docs.google.com/a/edmontonbikes.ca/document/d/1TT-HTBn2VD02-p8ipeKn8Hv52n7B-2Br-OrJSo66Pe8/edit December 2013 Strategic Planning Committee Meeting Minutes]		* [https://docs.google.com/a/edmontonbikes.ca/document/d/1TT-HTBn2VD02-p8ipeKn8Hv52n7B-2Br-OrJSo66Pe8/edit December 2013 Strategic Planning Committee Meeting Minutes]
	* [https://docs.google.com/a/edmontonbikes.ca/document/d/1U3g4YILzaaLc6Fd0BW9obMyLrL8NG6P0-6LiRR-ZQ7I/edit November 2013 Strategic Planning Committee Meeting Minutes]		* [https://docs.google.com/a/edmontonbikes.ca/document/d/1U3g4YILzaaLc6Fd0BW9obMyLrL8NG6P0-6LiRR-ZQ7I/edit November 2013 Strategic Planning Committee Meeting Minutes]

Caylie.gnyra: Created page with "==Strategic Planning Committee 2014== * '''Chair:''' Caylie * '''Members:''' Doug, Matt, Leila, Sarah, Bernadette, Chris ''This document is a work in progress and has not yet..."

2014-01-30T19:01:37Z

Created page with "==Strategic Planning Committee 2014== * '''Chair:''' Caylie * '''Members:''' Doug, Matt, Leila, Sarah, Bernadette, Chris ''This document is a work in progress and has not yet..."

New page

==Strategic Planning Committee 2014==
* '''Chair:''' Caylie
* '''Members:''' Doug, Matt, Leila, Sarah, Bernadette, Chris

''This document is a work in progress and has not yet been approved.'' Sections in red have been taken directly from the Advocacy committee page, and will be edited soon to reflect the strategic planning committee. -Caylie, January 2014

=== Topics of focus ===
* Board and organizational objectives and measures of success for 2014-2015, 2014-2017, and 2014-2019
* Assessments of membership
* Assessments of EBC programs

=== Terms of Reference ===

====General Purpose====
To develop 1-, 3-, and 5-year strategic plans to guide the governance of the Edmonton Bicycle Commuters' Society between 2014 and 2019.

==== Key Duties and Responsibilities ====
===== Level of Authority =====
The committee will meet in person and communicate through e-mail, and will require board approval for draft documents to be put forward to the general membership.

===== Reporting Relationship =====
The committee will report to the board at monthly meetings. The chair of the committee or someone appointed by the chair will give the report. Reports will be written. They will be submitted five days before board meetings.

==== Composition and Appointments ====
The committee will include of a mixture of board members and EBC staff. The committee will be lead by a chair, selected from the EBC board for a 1-year term. Members are welcome to show up to any meetings and to contact the committee chair and any other member of the committee in regards to strategic planning.

==== Meetings ====
Meetings will occur once a month.

==== Resources ====
===== Financial =====
The committee may apply for appropriate grants to support their efforts.

===== Staff =====
* How many volunteers will be needed? Administrative time on a case by case basis. Communications with members and the setting up of public events. Less than 5 hours a month. 
* How many hours of volunteer time? 2 hours a month
* What are the key volunteer roles? Writing emails, phone calls, flyering, talking to business owners, citizens and city staff. Being generally awesome when it comes to bike advocacy. 

* What kind of paid staff time is needed? Representing EBC at budget hearings. Meeting with city representatives. Admin time. Setting up events. 
* Are paid staff required for meetings? In the beginning, yes. 
* How many hours of staff time is needed? 5 hours a month or less.

==== Specific Annual Objectives ====
Mobilize and animate the community when a large response to an issue is needed, by putting out a call to the membership.
Increase awareness of cycling issues with the community at large by maintaining a media presence on those issues.
Put pressure on city council about the active transportation budget and plan with letters, an active presence at city council and other related meetings, and making sure that they are aware of how many people it will affect.
Communicate with city councillors to find out who is supportive of our initiatives, and keep appraised of who in the city offices can be of assistance to our issues.

==== Reports and Target Dates ====
* 1-, 3-, and 5-year strategic plan submitted for the 2014 AGM.

==== Review and Evaluation Process ====
We will report monthly on our progress. Reports will include the meetings held, research conducted, etc.

==== Approval Date and Review Date ====
* Approved by the Board via Google Group vote on Feb. 9, 2012.

=== Meeting Minutes ===
* [https://docs.google.com/a/edmontonbikes.ca/document/d/1TT-HTBn2VD02-p8ipeKn8Hv52n7B-2Br-OrJSo66Pe8/edit December 2013 Strategic Planning Committee Meeting Minutes]
* [https://docs.google.com/a/edmontonbikes.ca/document/d/1U3g4YILzaaLc6Fd0BW9obMyLrL8NG6P0-6LiRR-ZQ7I/edit November 2013 Strategic Planning Committee Meeting Minutes]