Policy Procedure Policy - Revision history

Maxine.myre: /* Scope */

2023-05-29T18:02:17Z

Scope

← Older revision		Revision as of 18:02, 29 May 2023
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	==Scope==		==Scope==
	This policy applies to all members of ~~the EBC~~.		This policy applies to all members of Bike Edmonton.

	==Exceptions==		==Exceptions==
	In urgent cases, the Board of Directors may bypass this procedure by drafting and approving policy as they see fit.		In urgent cases, the Board of Directors may bypass this procedure by drafting and approving policy as they see fit.

Maxine.myre: /* Definitions */

2023-05-29T18:02:08Z

Definitions

← Older revision		Revision as of 18:02, 29 May 2023
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	==Definitions==		==Definitions==
	*A ''policy'' is any statement that, upon approval by the board of directors, must be adhered to by all individuals who are conducting affairs on behalf of ~~the EBC~~.		*A ''policy'' is any statement that, upon approval by the board of directors, must be adhered to by all individuals who are conducting affairs on behalf of Bike Edmonton.
	*The ''Policy Committee'' is a committee chaired by ~~the EBC~~'s Policy Director.		*The ''Policy Committee'' is a committee chaired by Bike Edmonton's Policy Director.
	*A ''Policy Proposal'' is a rough draft of a policy that is submitted to the Policy Committee with the intentions of having that policy approved by the Board of Directors.		*A ''Policy Proposal'' is a rough draft of a policy that is submitted to the Policy Committee with the intentions of having that policy approved by the Board of Directors.
	*A ''Policy Proposal for Board Approval'' is the draft of the Policy Proposal that has been finalized by the Policy Committee and is submitted to the Board of Directors for approval.		*A ''Policy Proposal for Board Approval'' is the draft of the Policy Proposal that has been finalized by the Policy Committee and is submitted to the Board of Directors for approval.
	*A ''Formal Policy'' is any policy that has been approved by the Board of Directors.		*A ''Formal Policy'' is any policy that has been approved by the Board of Directors.

	==Scope==		==Scope==
	This policy applies to all members of the EBC.		This policy applies to all members of the EBC.

Maxine.myre: /* Policy */

2023-05-29T18:01:37Z

Policy

← Older revision		Revision as of 18:01, 29 May 2023
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	==Policy==		==Policy==
	#Any ~~EBC~~ member can initiate policy development by proposing a policy to any of ~~the EBC~~'s committees (including the Policy Committee).		#Any Bike Edmonton member can initiate policy development by proposing a policy to any of Bike Edmonton's committees (including the Policy Committee).
	#The committee with the most relevant expertise shall develop and submit a "Policy Proposal" to the Policy Committee no later than one week before the next Policy Committee meeting; in cases where no specific committee is best suited, or in the case of urgent policy, the Policy Committee will be responsible for developing policy.		#The committee with the most relevant expertise shall develop and submit a "Policy Proposal" to the Policy Committee no later than one week before the next Policy Committee meeting; in cases where no specific committee is best suited, or in the case of urgent policy, the Policy Committee will be responsible for developing policy.
	#A "Policy Proposal" shall include, at a minimum, a draft statement of each of the following:		#A "Policy Proposal" shall include, at a minimum, a draft statement of each of the following:

Maxine.myre: /* Philosophy */

2023-05-29T18:00:56Z

Philosophy

← Older revision		Revision as of 18:00, 29 May 2023
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	==Philosophy==		==Philosophy==
	By ensuring that ~~EBC~~ policies are regularly developed and implemented in a timely manner, ~~the EBC~~ will be able to quickly adapt to changing circumstances and to promptly react to any unforeseen issues. By placing the onus of proposing policy on an appropriate committee, that committee's expertise is effectively used to develop the content of appropriate policy. By placing the onus of developing and refining policy on the Policy Committee, the Policy Committee's expertise is effectively used to ensure that all Policy is clear, consistent, and fair (as outlined in Policy (Operational): Policy Content). By placing the onus of approving policy on ~~the EBC~~'s Board of Directors, democratic process is strengthened by ensuring that only democratically elected representatives (the Board Members) are able to approve policy.		By ensuring that Bike Edmonton policies are regularly developed and implemented in a timely manner, Bike Edmonton will be able to quickly adapt to changing circumstances and to promptly react to any unforeseen issues. By placing the onus of proposing policy on an appropriate committee, that committee's expertise is effectively used to develop the content of appropriate policy. By placing the onus of developing and refining policy on the Policy Committee, the Policy Committee's expertise is effectively used to ensure that all Policy is clear, consistent, and fair (as outlined in Policy (Operational): Policy Content). By placing the onus of approving policy on Bike Edmonton's Board of Directors, democratic process is strengthened by ensuring that only democratically elected representatives (the Board Members) are able to approve policy.

	==Policy==		==Policy==
	#Any EBC member can initiate policy development by proposing a policy to any of the EBC's committees (including the Policy Committee).		#Any EBC member can initiate policy development by proposing a policy to any of the EBC's committees (including the Policy Committee).

Maxine.myre: /* Purpose */

2023-05-29T18:00:12Z

Purpose

← Older revision		Revision as of 18:00, 29 May 2023
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	This [[Policies\|policy]] is effective as of November 14, 2009.		This [[Policies\|policy]] is effective as of November 14, 2009.
	==Purpose==		==Purpose==
	This policy is designed to ensure that ~~the EBC’s~~ policies are regularly developed and implemented in a timely manner and in a way that is open to every ~~EBC~~ member.		This policy is designed to ensure that Bike Edmonton’s policies are regularly developed and implemented in a timely manner and in a way that is open to every Bike Edmonton member.

	==Philosophy==		==Philosophy==
	By ensuring that EBC policies are regularly developed and implemented in a timely manner, the EBC will be able to quickly adapt to changing circumstances and to promptly react to any unforeseen issues. By placing the onus of proposing policy on an appropriate committee, that committee's expertise is effectively used to develop the content of appropriate policy. By placing the onus of developing and refining policy on the Policy Committee, the Policy Committee's expertise is effectively used to ensure that all Policy is clear, consistent, and fair (as outlined in Policy (Operational): Policy Content). By placing the onus of approving policy on the EBC's Board of Directors, democratic process is strengthened by ensuring that only democratically elected representatives (the Board Members) are able to approve policy.		By ensuring that EBC policies are regularly developed and implemented in a timely manner, the EBC will be able to quickly adapt to changing circumstances and to promptly react to any unforeseen issues. By placing the onus of proposing policy on an appropriate committee, that committee's expertise is effectively used to develop the content of appropriate policy. By placing the onus of developing and refining policy on the Policy Committee, the Policy Committee's expertise is effectively used to ensure that all Policy is clear, consistent, and fair (as outlined in Policy (Operational): Policy Content). By placing the onus of approving policy on the EBC's Board of Directors, democratic process is strengthened by ensuring that only democratically elected representatives (the Board Members) are able to approve policy.

Cwc at 11:28, 15 October 2012

2012-10-15T11:28:33Z

← Older revision		Revision as of 11:28, 15 October 2012
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	The project coordinator is responsible for creating and distributing/posting any necessary procedural documents relating to new policy.		The project coordinator is responsible for creating and distributing/posting any necessary procedural documents relating to new policy.

			[[Category:policy]]

Neil: updated to most recent version.

2010-08-31T22:55:48Z

updated to most recent version.

Neil: /* Policy */

2010-08-31T22:36:04Z

Policy

← Older revision		Revision as of 22:36, 31 August 2010
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	#:a. Purpose		#:a. Purpose
	#:b. Policy Statement		#:b. Policy Statement
	#:c.Implementation and Monitoring		#:c. Implementation and Monitoring
	#::(as defined by Policy Creation and Implementation 1.1: Policy Content).		#::(as defined by Policy Creation and Implementation 1.1: Policy Content).
	# The Policy Committee shall meet no more then 10 days before the next scheduled meeting of the Board or Directors to add to and modify the "Policy Proposal" as it sees fit in order to ensure that document's compliance with Policy Creation and Implementation 1.1: Policy Content.		# The Policy Committee shall meet no more then 10 days before the next scheduled meeting of the Board or Directors to add to and modify the "Policy Proposal" as it sees fit in order to ensure that document's compliance with Policy Creation and Implementation 1.1: Policy Content.

Neil: /* Policy */

2010-08-31T22:35:54Z

Policy

← Older revision		Revision as of 22:35, 31 August 2010
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	#The committee with the most relevant expertise shall develop and submit a "Policy Proposal" to the Policy Committee no later than one week before the next Policy Committee meeting; in cases where no specific committee is best suited, or in the case of urgent policy, the Policy Committee will be responsible for developing policy.		#The committee with the most relevant expertise shall develop and submit a "Policy Proposal" to the Policy Committee no later than one week before the next Policy Committee meeting; in cases where no specific committee is best suited, or in the case of urgent policy, the Policy Committee will be responsible for developing policy.
	#A "Policy Proposal" shall include, at a minimum, a draft statement of each of the following:		#A "Policy Proposal" shall include, at a minimum, a draft statement of each of the following:
	##Purpose		#:a. Purpose
	##Policy Statement		#:b. Policy Statement
	##Implementation and Monitoring		#:c.Implementation and Monitoring
	##:(as defined by Policy Creation and Implementation 1.1: Policy Content).		#::(as defined by Policy Creation and Implementation 1.1: Policy Content).
	# The Policy Committee shall meet no more then 10 days before the next scheduled meeting of the Board or Directors to add to and modify the "Policy Proposal" as it sees fit in order to ensure that document's compliance with Policy Creation and Implementation 1.1: Policy Content.		# The Policy Committee shall meet no more then 10 days before the next scheduled meeting of the Board or Directors to add to and modify the "Policy Proposal" as it sees fit in order to ensure that document's compliance with Policy Creation and Implementation 1.1: Policy Content.
	#The Policy Committee will submit a "Policy Proposal for Board Approval" to each member of the Board of Directors no fewer than 5 days before the next scheduled Board Meeting.		#The Policy Committee will submit a "Policy Proposal for Board Approval" to each member of the Board of Directors no fewer than 5 days before the next scheduled Board Meeting.

Neil: Created page with "==Policy Creation and Implementation 1.2: Policy Procedure== This policy is effective as of November 6, 2009. ==Purpose== This policy is designed to ensure that the ..."

2010-08-31T22:35:13Z

Created page with "==Policy Creation and Implementation 1.2: Policy Procedure== This policy is effective as of November 6, 2009. ==Purpose== This policy is designed to ensure that the ..."

New page

==Policy Creation and Implementation 1.2: Policy Procedure==
This [[Policies|policy]] is effective as of November 6, 2009.
==Purpose==
This policy is designed to ensure that the EBC’s policies are regularly developed and implemented in a timely manner and in a way that is open to every EBC member.
==Philosophy==
By ensuring that EBC policies are regularly developed and implemented in a timely manner, the EBC will be able to quickly adapt to changing circumstances and to promptly react to any unforeseen issues. By placing the onus of proposing policy on an appropriate committee, that committee's expertise is effectively used to develop the content of appropriate policy. By placing the onus of developing and refining policy on the Policy Committee, the Policy Committee's expertise is effectively used to ensure that all Policy is clear, consistent, and fair (as outlined in Policy Creation and Implementation 1.1: Policy Content). By placing the onus of approving policy on the EBC's Board of Directors, democratic process is strengthened by ensuring that only democratically elected representatives (the Board Members) are able to approve policy.
==Policy==
#Any EBC member can initiate policy development by proposing a policy to any of the EBC's committees (including the Policy Committee).
#The committee with the most relevant expertise shall develop and submit a "Policy Proposal" to the Policy Committee no later than one week before the next Policy Committee meeting; in cases where no specific committee is best suited, or in the case of urgent policy, the Policy Committee will be responsible for developing policy.
#A "Policy Proposal" shall include, at a minimum, a draft statement of each of the following:
##Purpose
##Policy Statement
##Implementation and Monitoring
##:(as defined by Policy Creation and Implementation 1.1: Policy Content).
# The Policy Committee shall meet no more then 10 days before the next scheduled meeting of the Board or Directors to add to and modify the "Policy Proposal" as it sees fit in order to ensure that document's compliance with Policy Creation and Implementation 1.1: Policy Content.
#The Policy Committee will submit a "Policy Proposal for Board Approval" to each member of the Board of Directors no fewer than 5 days before the next scheduled Board Meeting.
#The "Policy Proposal for Board Approval" will be discussed and voted on at the next scheduled Board Meeting.
#Upon the two-thirds majority approval of the Board of Directors, the Policy will become effective on the date referred to by the new policy document.

==Definitions==
A ''policy'' is any statement that, upon approval by the board of directors, must be adhered to by all individuals who are conducting affairs on behalf of the EBC.
The ''Policy Committee'' is a committee chaired by the EBC's Policy Director.
A ''Policy Proposal'' is a rough draft of a policy that is submitted to the Policy Committee with the intentions of having that policy approved by the Board of Directors.
A ''Policy Proposal for Board Approval'' is the draft of the Policy Proposal that has been finalized by the Policy Committee and is submitted to the Board of Directors for approval.
==Scope==
This policy applies to all members of the EBC.
==Exceptions==
In urgent cases, the Board of Directors may bypass this procedure by drafting and approving policy as they see fit.
==Implementation and Monitoring==
The Policy Committee is responsible for ensuring that all policies are presented to the Board of Directors for approval in a timely manner.

The Policy Committee is responsible for maintaining the currency of policy.

The Project Coordinator is responsible for safely storing paper and electronic copies of all policy, as outlined in the Document Storage Policy.

The project coordinator is responsible for creating and distributing/posting any necessary procedural documents relating to new policy.

← Older revision		Revision as of 22:55, 31 August 2010
Line 1:		Line 1:
	==Policy ~~Creation and Implementation 1.2~~: Policy Procedure==		==Policy (Operational): Policy Creation Procedure==
	This [[Policies\|policy]] is effective as of November 6, 2009.		This [[Policies\|policy]] is effective as of November 14, 2009.
	==Purpose==		==Purpose==
	This policy is designed to ensure that the EBC’s policies are regularly developed and implemented in a timely manner and in a way that is open to every EBC member.		This policy is designed to ensure that the EBC’s policies are regularly developed and implemented in a timely manner and in a way that is open to every EBC member.
	==Philosophy==		==Philosophy==
	By ensuring that EBC policies are regularly developed and implemented in a timely manner, the EBC will be able to quickly adapt to changing circumstances and to promptly react to any unforeseen issues. By placing the onus of proposing policy on an appropriate committee, that committee's expertise is effectively used to develop the content of appropriate policy. By placing the onus of developing and refining policy on the Policy Committee, the Policy Committee's expertise is effectively used to ensure that all Policy is clear, consistent, and fair (as outlined in Policy ~~Creation and Implementation 1.1~~: Policy Content). By placing the onus of approving policy on the EBC's Board of Directors, democratic process is strengthened by ensuring that only democratically elected representatives (the Board Members) are able to approve policy.		By ensuring that EBC policies are regularly developed and implemented in a timely manner, the EBC will be able to quickly adapt to changing circumstances and to promptly react to any unforeseen issues. By placing the onus of proposing policy on an appropriate committee, that committee's expertise is effectively used to develop the content of appropriate policy. By placing the onus of developing and refining policy on the Policy Committee, the Policy Committee's expertise is effectively used to ensure that all Policy is clear, consistent, and fair (as outlined in Policy (Operational): Policy Content). By placing the onus of approving policy on the EBC's Board of Directors, democratic process is strengthened by ensuring that only democratically elected representatives (the Board Members) are able to approve policy.
	==Policy==		==Policy==
	#Any EBC member can initiate policy development by proposing a policy to any of the EBC's committees (including the Policy Committee).		#Any EBC member can initiate policy development by proposing a policy to any of the EBC's committees (including the Policy Committee).
Line 13:		Line 13:
	#:c. Implementation and Monitoring		#:c. Implementation and Monitoring
	#::(as defined by Policy Creation and Implementation 1.1: Policy Content).		#::(as defined by Policy Creation and Implementation 1.1: Policy Content).
	# The Policy Committee shall meet no more then 10 days before the next scheduled meeting of the Board or Directors to add to and modify the "Policy Proposal" as it sees fit in order to ensure that document's compliance with Policy ~~Creation and Implementation 1.1~~: Policy Content.		#The Policy Committee shall meet no more then 10 days before the next scheduled meeting of the Board or Directors to add to and modify the "Policy Proposal" as it sees fit in order to ensure that document's compliance with Policy (Operational): Policy Content).
	#The Policy Committee will submit a "Policy Proposal for Board Approval" to each member of the Board of Directors no fewer than 5 days before the next scheduled Board Meeting.		#The Policy Committee will submit a "Policy Proposal for Board Approval" to each member of the Board of Directors no fewer than 5 days before the next scheduled Board Meeting.
	#The "Policy Proposal for Board Approval" will be discussed and voted on at the next scheduled Board Meeting.		#The "Policy Proposal for Board Approval" will be discussed and voted on at the next scheduled Board Meeting.
	#Upon the ~~two-thirds~~ majority approval of the Board of Directors, the Policy will become effective on the date referred to by the new policy document.		#Upon the majority approval of the Board of Directors, the "Formal Policy" will become effective on the date referred to by the new policy document.
			#Any “Formal Policy” can be amended with majority approval by the Board of Directors at any time.

	==Definitions==		==Definitions==
	A ''policy'' is any statement that, upon approval by the board of directors, must be adhered to by all individuals who are conducting affairs on behalf of the EBC.		*A ''policy'' is any statement that, upon approval by the board of directors, must be adhered to by all individuals who are conducting affairs on behalf of the EBC.
	The ''Policy Committee'' is a committee chaired by the EBC's Policy Director.		*The ''Policy Committee'' is a committee chaired by the EBC's Policy Director.
	A ''Policy Proposal'' is a rough draft of a policy that is submitted to the Policy Committee with the intentions of having that policy approved by the Board of Directors.		*A ''Policy Proposal'' is a rough draft of a policy that is submitted to the Policy Committee with the intentions of having that policy approved by the Board of Directors.
	A ''Policy Proposal for Board Approval'' is the draft of the Policy Proposal that has been finalized by the Policy Committee and is submitted to the Board of Directors for approval.		*A ''Policy Proposal for Board Approval'' is the draft of the Policy Proposal that has been finalized by the Policy Committee and is submitted to the Board of Directors for approval.
			*A ''Formal Policy'' is any policy that has been approved by the Board of Directors.
	==Scope==		==Scope==
	This policy applies to all members of the EBC.		This policy applies to all members of the EBC.
Line 29:		Line 31:
	==Implementation and Monitoring==		==Implementation and Monitoring==
	The Policy Committee is responsible for ensuring that all policies are presented to the Board of Directors for approval in a timely manner.		The Policy Committee is responsible for ensuring that all policies are presented to the Board of Directors for approval in a timely manner.

	The Policy Committee is responsible for maintaining the currency of policy.		The Policy Committee is responsible for maintaining the currency of policy.

	The Project Coordinator is responsible for safely storing paper and electronic copies of all policy, as outlined in the Document Storage Policy.		The Project Coordinator is responsible for safely storing paper and electronic copies of all policy, as outlined in the Document Storage Policy.

	The project coordinator is responsible for creating and distributing/posting any necessary procedural documents relating to new policy.		The project coordinator is responsible for creating and distributing/posting any necessary procedural documents relating to new policy.