Official Spokesperson Policy - Revision history

Alexandra.stout: /* Policy Approval Date & Review Date */

2023-06-24T03:32:10Z

Policy Approval Date & Review Date

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	Approved:		Approved: November 14, 2009

	Revised: June 12th, 2023 [https://apps.bikeedmonton.ca/w/Board_Minutes_June_2023]		Revised: June 12th, 2023 [https://apps.bikeedmonton.ca/w/Board_Minutes_June_2023]

Alexandra.stout: /* Policy Approval Date & Review Date */

2023-06-24T03:31:30Z

Policy Approval Date & Review Date

← Older revision		Revision as of 03:31, 24 June 2023
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	Approved: ~~[http://edmontonbikes.ca/w/Board_Minutes_March_2015 March 2015]~~		Approved:

	Revised: June ~~6th~~, 2023		Revised: June 12th, 2023 [https://apps.bikeedmonton.ca/w/Board_Minutes_June_2023]

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Alexandra.stout at 03:30, 24 June 2023

2023-06-24T03:30:41Z

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	[[Category:policy]]		[[Category:policy]]

			== Policy Approval Date & Review Date ==

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			Approved: [http://edmontonbikes.ca/w/Board_Minutes_March_2015 March 2015]

			Revised: June 6th, 2023

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			Enter Date Information

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			Related Policies:
			[http://edmontonbikes.ca/w/Official_Spokesperson_Policy Official Spokesperson Policy]
			[http://edmontonbikes.ca/w/Position_Statements_Policy Position Statement Policy]

Alexandra.stout: /* Policy */

2023-06-24T03:29:21Z

Policy

← Older revision		Revision as of 03:29, 24 June 2023
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	==Policy==		==Policy==
	#The President of Bike Edmonton's Board of Directors shall be Bike Edmonton's primary ~~spokesperson~~ and, when available, is responsible for making statements on behalf of Bike Edmonton, and handling media inquiries.		#The President of Bike Edmonton's Board of Directors and the Executive Director shall be Bike Edmonton's primary spokespeople and, when available, are responsible for making statements on behalf of Bike Edmonton, and handling media inquiries.
	#The President and staff of Bike Edmonton will share responsibility in dealing with outgoing communications of a sensitive nature. This specifically includes email inquiries, however may include any medium in which the communication has been received.		#The President and staff of Bike Edmonton will share responsibility in dealing with outgoing communications of a sensitive nature. This specifically includes email inquiries, however may include any medium in which the communication has been received.
	#If the President is not available, the Vice-President shall assume spokesperson responsibilities until the President is once again available.		#If the President and Executive Director are not available, the Vice-President shall assume spokesperson responsibilities until the President and Executive Director are once again available.
	#For anyone other than the President or the Vice-President to officially speak on behalf of Bike Edmonton, they must be given written permission to do so by the President, the Vice-President (in the absence of the president), or by majority board approval. The staff of Bike Edmonton may delegate their responsibility to respond to communications of a sensitive nature. This permission may be revoked by the President, the Vice-President (in the absence of the president), or by majority board approval, with written notice to follow.		#For anyone other than the President, Executive Director, or the Vice-President to officially speak on behalf of Bike Edmonton, they must be given written permission to do so by the President, the Executive Director, or the Vice-President (in the absence of the president), or by majority board approval. The staff of Bike Edmonton may delegate their responsibility to respond to communications of a sensitive nature. This permission may be revoked by the President, the Executive Director, the Vice-President (in the absence of the president), or by majority board approval, with written notice to follow.
	#Written permission to speak on behalf of Bike Edmonton must include:		#Written permission to speak on behalf of Bike Edmonton must include:
	#:a. The time-frame for which the spokesperson may represent Bike Edmonton (including both start and end dates).		#:a. The time-frame for which the spokesperson may represent Bike Edmonton (including both start and end dates).

Maxine.myre: /* Scope */

2023-05-29T18:39:03Z

Scope

← Older revision		Revision as of 18:39, 29 May 2023
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	==Scope==		==Scope==

	This policy applies to all members of ~~the EBC~~.		This policy applies to all members of Bike Edmonton.

	==Exceptions==		==Exceptions==

Maxine.myre: /* Definitions */

2023-05-29T18:38:54Z

Definitions

← Older revision		Revision as of 18:38, 29 May 2023
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	==Definitions==		==Definitions==
	*A ''spokesperson'' is any person who issues statements on behalf of ~~the EBC~~.		*A ''spokesperson'' is any person who issues statements on behalf of Bike Edmonton.

	*A ''statement'' can include, but is not limited to: advice, concern, advocacy, intent, statistics/figures, financial information, etc..		*A ''statement'' can include, but is not limited to: advice, concern, advocacy, intent, statistics/figures, financial information, etc..

	*''sensitive nature'' will include any communication received by ~~the EBC~~ that requires tact; and political, cultural, age, or gender awareness in an official response from our organization.		*''sensitive nature'' will include any communication received by Bike Edmonton that requires tact; and political, cultural, age, or gender awareness in an official response from our organization.

	==Scope==		==Scope==

Maxine.myre: /* Policy */

2023-05-29T18:38:31Z

Policy

← Older revision		Revision as of 18:38, 29 May 2023
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	==Policy==		==Policy==
	#The President of ~~the EBC~~'s Board of Directors shall be ~~the EBC~~'s primary spokesperson and, when available, is responsible for making statements on behalf of ~~the EBC~~, and handling media inquiries.		#The President of Bike Edmonton's Board of Directors shall be Bike Edmonton's primary spokesperson and, when available, is responsible for making statements on behalf of Bike Edmonton, and handling media inquiries.
	#The President and staff of ~~the EBC~~ will share responsibility in dealing with outgoing communications of a sensitive nature. This specifically includes email inquiries, however may include any medium in which the communication has been received.		#The President and staff of Bike Edmonton will share responsibility in dealing with outgoing communications of a sensitive nature. This specifically includes email inquiries, however may include any medium in which the communication has been received.
	#If the President is not available, the Vice-President shall assume spokesperson responsibilities until the President is once again available.		#If the President is not available, the Vice-President shall assume spokesperson responsibilities until the President is once again available.
	#For anyone other than the President or the Vice-President to officially speak on behalf of ~~the EBC~~, ~~he/she~~ must be given written permission to do so by the President, the Vice-President (in the absence of the president), or by majority board approval. The staff of ~~EBC~~ may delegate their responsibility to respond to communications of a sensitive nature. This permission may be revoked by the President, the Vice-President (in the absence of the president), or by majority board approval, with written notice to follow.		#For anyone other than the President or the Vice-President to officially speak on behalf of Bike Edmonton, they must be given written permission to do so by the President, the Vice-President (in the absence of the president), or by majority board approval. The staff of Bike Edmonton may delegate their responsibility to respond to communications of a sensitive nature. This permission may be revoked by the President, the Vice-President (in the absence of the president), or by majority board approval, with written notice to follow.
	#Written permission to speak on behalf of ~~the EBC~~ must include:		#Written permission to speak on behalf of Bike Edmonton must include:
	#:a. The time-frame for which the spokesperson may represent ~~the EBC~~ (including both start and end dates).		#:a. The time-frame for which the spokesperson may represent Bike Edmonton (including both start and end dates).
	#:b. The topic(s) on which the spokesperson is able to represent ~~the EBC~~.		#:b. The topic(s) on which the spokesperson is able to represent Bike Edmonton.
	#:c. If applicable, the venue or event at which the spokesperson may represent ~~the EBC~~.		#:c. If applicable, the venue or event at which the spokesperson may represent Bike Edmonton.
	#All written documents must be stored according to [[Document Storage Policy\|''Policy (Operational): Document Storage'']].		#All written documents must be stored according to [[Document Storage Policy\|''Policy (Operational): Document Storage'']].

Maxine.myre: /* Philosophy */

2023-05-29T18:37:02Z

Philosophy

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	==Philosophy==		==Philosophy==
	This policy will help to promote ~~the EBC~~ as a single "voice" characterized by consistent, knowledgeable, fair, and professional statements. By restricting communication privileges to specific individuals, ~~the EBC~~ will ensure that all statements are made by a person with the skills and knowledge necessary to effectively communicate on ~~the EBC~~'s behalf. By providing effective and knowledgeable information, ~~the EBC~~ will better be able to achieve its goals. Conversely, this policy will restrict the potential for ineffective, inappropriate, incorrect, or misguided information being disseminated on behalf of ~~the EBC~~. In doing so, ~~the EBC~~ will be better able to address issues of liability, which will thereby ensure the maintenance of financial security and ~~the EBC’s~~ good reputation in the Edmonton area.		This policy will help to promote Bike Edmonton as a single "voice" characterized by consistent, knowledgeable, fair, and professional statements. By restricting communication privileges to specific individuals, Bike Edmonton will ensure that all statements are made by a person with the skills and knowledge necessary to effectively communicate on Bike Edmonton's behalf. By providing effective and knowledgeable information, Bike Edmonton will better be able to achieve its goals. Conversely, this policy will restrict the potential for ineffective, inappropriate, incorrect, or misguided information being disseminated on behalf of Bike Edmonton. In doing so, Bike Edmonton will be better able to address issues of liability, which will thereby ensure the maintenance of financial security and Bike Edmonton’s good reputation in the Edmonton area.

	==Policy==		==Policy==

Maxine.myre: /* Purpose */

2023-05-29T18:35:59Z

Purpose

← Older revision		Revision as of 18:35, 29 May 2023
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	==Purpose==		==Purpose==
	This policy is designed to ensure that all communications that occur on behalf of ~~the EBC~~ are approved by the organization.		This policy is designed to ensure that all communications that occur on behalf of Bike Edmonton are approved by the organization.

	==Philosophy==		==Philosophy==

Cwc at 11:28, 15 October 2012

2012-10-15T11:28:42Z

← Older revision		Revision as of 11:28, 15 October 2012
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	==Implementation and Monitoring==		==Implementation and Monitoring==

			[[Category:policy]]