January 2014 Strategic Planning Committee Meeting Minutes - Revision history

Caylie.gnyra at 00:03, 31 January 2014

2014-01-31T00:03:30Z

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	*** <span style="background: lime;">Action Item:</span> '''Chris''' is to get these numbers (i.e., a quantified percentage of resources); '''Sarah''', '''Doug''', and '''Matt''' to follow up		*** <span style="background: lime;">Action Item:</span> '''Chris''' is to get these numbers (i.e., a quantified percentage of resources); '''Sarah''', '''Doug''', and '''Matt''' to follow up
	*** <span style="background: lime;">Action Item:</span> '''Steve''' assigned to figure this out from volunteers ('''Caylie''' to get in touch with Steve)		*** <span style="background: lime;">Action Item:</span> '''Steve''' assigned to figure this out from volunteers ('''Caylie''' to get in touch with Steve)

			== Brainstorming ==
			* Sarah: we should have a less-formal meeting to brainstorm - maybe at the launch of the new BWS?
			** What would we like the board to be like?
			*** time commitment, etc.

Caylie.gnyra: /* Charitable Status */

2014-01-31T00:02:07Z

Charitable Status

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	** Caylie: can the policy and advocacy committees get together to develop a volunteer tracking policy and practice?		** Caylie: can the policy and advocacy committees get together to develop a volunteer tracking policy and practice?
	** Sarah: we need a percentage on advocacy resources for applications		** Sarah: we need a percentage on advocacy resources for applications
	*** Action Item: '''Chris''' is to get these numbers (i.e., a quantified percentage of resources); '''Sarah''', '''Doug''', and '''Matt''' to follow up		*** <span style="background: lime;">Action Item:</span> '''Chris''' is to get these numbers (i.e., a quantified percentage of resources); '''Sarah''', '''Doug''', and '''Matt''' to follow up
	*** Action Item: '''Steve''' assigned to figure this out from volunteers ('''Caylie''' to get in touch with Steve)		*** <span style="background: lime;">Action Item:</span> '''Steve''' assigned to figure this out from volunteers ('''Caylie''' to get in touch with Steve)

Caylie.gnyra at 00:01, 31 January 2014

2014-01-31T00:01:12Z

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	== Charitable Status ==		== Charitable Status ==
	* I believe that Doug has taken on the position of point person for this. Our business model and the place of charitable status will likely play a big role in this strategic plan. We will require input on this from staff, board members, EBC members, and volunteers, and we will also need to work closely with the advocacy committee to ensure we meet the required criteria. Furthermore, accountability into what we do on an advocacy level will need to be accounted for to maintain charitable status. We may find out that we have more capacity to advocate on behalf of cyclists in Edmonton, and we may find out that this transition will hinder current and future efforts based on limitations; we won’t know until that kind of information is tracked.		* I [Caylie] believe that Doug has taken on the position of point person for this. Our business model and the place of charitable status will likely play a big role in this strategic plan. We will require input on this from staff, board members, EBC members, and volunteers, and we will also need to work closely with the advocacy committee to ensure we meet the required criteria. Furthermore, accountability into what we do on an advocacy level will need to be accounted for to maintain charitable status. We may find out that we have more capacity to advocate on behalf of cyclists in Edmonton, and we may find out that this transition will hinder current and future efforts based on limitations; we won’t know until that kind of information is tracked.
			** Doug: accountability is key; only 10% of resources can be devoted to advocacy - is this hard data available from an auditor's perspective?
	* Sarah ~~has something~~ to ~~say!~~		** Chris: advocacy only applies to specific things
			*** direct lobbying
			*** telling members to write councillors
			*** have to be specifically advocating for a '''policy''' change from the government
			**** going to meetings to discuss the width of bike lanes, for example, etc., isn't classified as advocacy
			** Caylie: can the policy and advocacy committees get together to develop a volunteer tracking policy and practice?
			** Sarah: we need a percentage on advocacy resources for applications
			*** Action Item: '''Chris''' is to get these numbers (i.e., a quantified percentage of resources); '''Sarah''', '''Doug''', and '''Matt''' to follow up
			*** Action Item: '''Steve''' assigned to figure this out from volunteers ('''Caylie''' to get in touch with Steve)

Caylie.gnyra: /* Goals, Membership, and Survey */

2014-01-30T23:53:22Z

Goals, Membership, and Survey

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	* We did a SWOT analysis, but we haven’t really dreamed big. Can we spend some time talking about big ideas and things that we love from other cities, without editing out any ideas at first, to see where that could take us long-term? What is the best way to do this? In person? By e-mail? By online poll? I’d suggest that the best way to brainstorm for something like this is to have a bunch of people together in person, feeding off each other’s ideas, over a short period of time (1 hour?). When could we make this happen?		* We did a SWOT analysis, but we haven’t really dreamed big. Can we spend some time talking about big ideas and things that we love from other cities, without editing out any ideas at first, to see where that could take us long-term? What is the best way to do this? In person? By e-mail? By online poll? I’d suggest that the best way to brainstorm for something like this is to have a bunch of people together in person, feeding off each other’s ideas, over a short period of time (1 hour?). When could we make this happen?
	** Doug: we need to align ideas with a set of values		** Doug: we need to align ideas with a set of values
	** Chris has a goal for the ''city'' (our vision) and ideas of how to do that (which is our mission)		** Chris has a goal for the ''city'' (our vision) and ideas of how to do that (which is our mission) - see EBC General -> [https://docs.google.com/a/edmontonbikes.ca/document/d/1NcKGxL6Jk1NzdSpXNi6oLqOLjAZmunhIOiQRYyyKg2k/edit#heading=h.u6117ps3gb1f EBC Plan]
	*** BikeWorks is important as a business, but not our primary reason to exist		*** BikeWorks is important as a business, but not our primary reason to exist
	**** Caylie: good business is run by looking at the market, not looking at how you want to run your business ~~- see EBC General -> EBC Plan~~		**** Caylie: good business is run by looking at the market, not looking at how you want to run your business

	== Charitable Status ==		== Charitable Status ==

Caylie.gnyra: /* Goals, Membership, and Survey */

2014-01-30T23:51:06Z

Goals, Membership, and Survey

@@ Line 36: / Line 36: @@
 ** What kinds of information do we want/need to obtain?
 * Recent conversations in both policy and strategic planning committee meetings have involved questions about EBC membership and how its benefits are more closely tied to the BikeWorks shops than our other services. (I [Caylie] recognize that there are some people who have an EBC membership simply to support the organization and not to use the shop - do we have numbers on this? Do we have numbers on how many The Spoke/You Can Ride Two/one-off educational/etc. program participants purchase memberships, or do they receive them for free?) In the November board meeting, Neil brought up that EBC has a number of programs and services, but for years I have used “EBC” and “BikeWorks” interchangeably, and my impression is that others do too. This has implications for who our survey gets sent to and who it doesn’t if it goes out to “membership,” and therefore has implications for our organizational goals and the direction we take with advocacy.
 * Just as a reminder, our services include:
 ** BikeWorks
@@ Line 72: / Line 67: @@
 *** Bikes on Transit
 *** Advocacy
 * We did a SWOT analysis, but we haven’t really dreamed big. Can we spend some time talking about big ideas and things that we love from other cities, without editing out any ideas at first, to see where that could take us long-term? What is the best way to do this? In person? By e-mail? By online poll? I’d suggest that the best way to brainstorm for something like this is to have a bunch of people together in person, feeding off each other’s ideas, over a short period of time (1 hour?). When could we make this happen?
 == Charitable Status ==

Caylie.gnyra: /* Goals, Membership, and Survey */

2014-01-30T23:38:42Z

Goals, Membership, and Survey

← Older revision		Revision as of 23:38, 30 January 2014
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	** To whom and how should we distribute it?		** To whom and how should we distribute it?
	** What kinds of information do we want/need to obtain?		** What kinds of information do we want/need to obtain?
	* Recent conversations in both policy and strategic planning committee meetings have involved questions about EBC membership and how its benefits are more closely tied to the BikeWorks shops than our other services. (I recognize that there are some people who have an EBC membership simply to support the organization and not to use the shop - do we have numbers on this? Do we have numbers on how many The Spoke/You Can Ride Two/one-off educational/etc. program participants purchase memberships, or do they receive them for free?) In the November board meeting, Neil brought up that EBC has a number of programs and services, but for years I have used “EBC” and “BikeWorks” interchangeably, and my impression is that others do too. This has implications for who our survey gets sent to and who it doesn’t if it goes out to “membership,” and therefore has implications for our organizational goals and the direction we take with advocacy.		* Recent conversations in both policy and strategic planning committee meetings have involved questions about EBC membership and how its benefits are more closely tied to the BikeWorks shops than our other services. (I [Caylie] recognize that there are some people who have an EBC membership simply to support the organization and not to use the shop - do we have numbers on this? Do we have numbers on how many The Spoke/You Can Ride Two/one-off educational/etc. program participants purchase memberships, or do they receive them for free?) In the November board meeting, Neil brought up that EBC has a number of programs and services, but for years I have used “EBC” and “BikeWorks” interchangeably, and my impression is that others do too. This has implications for who our survey gets sent to and who it doesn’t if it goes out to “membership,” and therefore has implications for our organizational goals and the direction we take with advocacy.
	** Just as a reminder, our services include:		* Chris Chan:
	*** BikeWorks		** most members are those who have bought bikes, and the second largest group of members are those who have bought memberships to use the shop
	*** Women & Trans Days		*** members who receive a membership with a bike are not particularly committed to the organization, and most are lower-income
	*** Rentals		*** those who purchase memberships tend not to use BikeWorks, and tend to be higher-income - these are the most engaged members, and many used to be involved in EBC
	**** Bikes		*** the people who get memberships for BikeWorks typically don't renew their memberships
	**** Bike Trailer		* Just as a reminder, our services include:
	**** Racks		** BikeWorks
	**** Facility		** Women & Trans Days
	**** Boombike		** Rentals
	**** Generators		*** Bikes
	**** People-powered parties		*** Bike Trailer
	*** Recycling		*** Racks
	*** Youth and Adaptive Programs		*** Facility
	**** The Spoke		*** Boombike
	**** You Can Ride Two		*** Generators
	**** You Can Bike Too		*** People-powered parties
	*** Education		** Recycling
	**** Public courses		** Youth and Adaptive Programs
	**** Private Courses		*** The Spoke
	**** Lunch and Learn		*** You Can Ride Two
	*** Bike registry		*** You Can Bike Too
	*** Doctor Bike		** Education
	*** Community-based projects		*** Public courses
	**** Complete Streets Strathcona		*** Private Courses
	**** West Downtown Complete Streets		*** Lunch and Learn
	**** Alberta Bicycle Commuters’ Conference		** Bike registry
	**** Cycle Edmonton		** Doctor Bike
	**** Bikeology		** Community-based projects
	**** Ghost Bikes		*** Complete Streets Strathcona
	**** Bikes on Transit		*** West Downtown Complete Streets
	**** Advocacy		*** Alberta Bicycle Commuters’ Conference
			*** Cycle Edmonton
			*** Bikeology
			*** Ghost Bikes
			*** Bikes on Transit
			*** Advocacy
	* We did a SWOT analysis, but we haven’t really dreamed big. Can we spend some time talking about big ideas and things that we love from other cities, without editing out any ideas at first, to see where that could take us long-term? What is the best way to do this? In person? By e-mail? By online poll? I’d suggest that the best way to brainstorm for something like this is to have a bunch of people together in person, feeding off each other’s ideas, over a short period of time (1 hour?). When could we make this happen?		* We did a SWOT analysis, but we haven’t really dreamed big. Can we spend some time talking about big ideas and things that we love from other cities, without editing out any ideas at first, to see where that could take us long-term? What is the best way to do this? In person? By e-mail? By online poll? I’d suggest that the best way to brainstorm for something like this is to have a bunch of people together in person, feeding off each other’s ideas, over a short period of time (1 hour?). When could we make this happen?

Caylie.gnyra: /* January 2014 Strategic Planning Committee Meeting Minutes */

2014-01-30T23:35:04Z

January 2014 Strategic Planning Committee Meeting Minutes

← Older revision		Revision as of 23:35, 30 January 2014
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	== January 2014 Strategic Planning Committee Meeting Minutes ==		== January 2014 Strategic Planning Committee Meeting Minutes ==
	Location: 201B, Rutherford South, University of Alberta <br>		Location: 201B, Rutherford South, University of Alberta <br>
	~~Present~~: Doug, Sarah, Chris Chan, Leila~~, Caylie~~		Chair: Caylie <br>
			Members present:
			* Doug
			* Sarah
			* Chris Chan
			* Leila

	== Key Components of our Strategic Plan ==		== Key Components of our Strategic Plan ==

Caylie.gnyra: /* January 2014 Strategic Planning Committee Meeting Minutes */

2014-01-30T23:33:49Z

January 2014 Strategic Planning Committee Meeting Minutes

← Older revision		Revision as of 23:33, 30 January 2014
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	== January 2014 Strategic Planning Committee Meeting Minutes ==		== January 2014 Strategic Planning Committee Meeting Minutes ==
	Location: 201B, Rutherford South, University of Alberta		Location: 201B, Rutherford South, University of Alberta <br>
	Present: Doug, Sarah, Chris Chan, Leila, Caylie		Present: Doug, Sarah, Chris Chan, Leila, Caylie

Caylie.gnyra at 23:32, 30 January 2014

2014-01-30T23:32:46Z

← Older revision		Revision as of 23:32, 30 January 2014
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	A collaborative Google doc is available here: [https://docs.google.com/a/edmontonbikes.ca/document/d/1b-coFKLPZjR-hLN1qpUjBgahJ8hIS0SLqy06iU4KQo4/edit EBC Strategic Plan 2014-2019]		== January 2014 Strategic Planning Committee Meeting Minutes ==
	~~== Key Components ==~~		Location: 201B, Rutherford South, University of Alberta
			Present: Doug, Sarah, Chris Chan, Leila, Caylie

			== Key Components of our Strategic Plan ==
			* A collaborative Google doc is available here: [https://docs.google.com/a/edmontonbikes.ca/document/d/1b-coFKLPZjR-hLN1qpUjBgahJ8hIS0SLqy06iU4KQo4/edit EBC Strategic Plan 2014-2019]
	* Executive summary (to be completed last)		* Executive summary (to be completed last)
	* Mission (completed by previous board)		* Mission (completed by previous board)

Caylie.gnyra: /* Committee Involvement */

2014-01-30T23:30:31Z

Committee Involvement

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	* To what degree is each person on the committee able to be involved?		* To what degree is each person on the committee able to be involved?
	** Will this cover the amount of work that needs to be done to reach our organizational SMART goal of having a 1-, 3-, and 5-year strategic plan by next fall?		** Will this cover the amount of work that needs to be done to reach our organizational SMART goal of having a 1-, 3-, and 5-year strategic plan by next fall?
			*** Leila: able to attend every meeting, but may not be able to contribute to work outside of committee meetings
			*** Chris Chan: has personal ideas as well as institutional history, and is able to help write the plan
			*** Caylie: available to attend meetings, and help with research and writing
			*** Doug: available to attend meetings, and help with research and writing; may need help gaining institutional memory and parsing things out
			*** Sarah: available on a case-by-case basis; available for some meetings and tasks, particularly research
			*** best to ask for ''specific commitments'' from committee members

	== Goals, Membership, and Survey ==		== Goals, Membership, and Survey ==