Alexandra.stout: /* Governance Committee 2022-2023 */

2023-08-01T01:46:27Z

Governance Committee 2022-2023

← Older revision		Revision as of 01:46, 1 August 2023
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	Members:		Members:
	*Maxine Myre		*Maxine Myre
	*Jason Wang
	*John Fuller		*John Fuller
	*Kelly Granigan(ex officio)		*Kelly Granigan(ex officio)

Alexandra.stout: Created page with " = Governance Committee 2022-2023 = * Chair: Alexandra Stout * Vice Chair: Ceileigh Cunningham Members: Maxine Myre Jason Wang John Fuller Kelly Granigan(ex officio) Greg Glatz (ex officio, non-voting) = Topics of focus = Doing a full-scale review of policies and job descriptions Defining what is needed by Bike Edmonton from the board Goal of making the board a solely governance board, as opposed to an operational board = General Purpose = *Updating and cre..."

2023-03-20T04:44:22Z

Created page with " = Governance Committee 2022-2023 = * Chair: Alexandra Stout * Vice Chair: Ceileigh Cunningham Members: *Maxine Myre *Jason Wang *John Fuller *Kelly Granigan(ex officio) *Greg Glatz (ex officio, non-voting) = Topics of focus = *Doing a full-scale review of policies and job descriptions *Defining what is needed by Bike Edmonton from the board *Goal of making the board a solely governance board, as opposed to an operational board = General Purpose = *Updating and cre..."

New page

= Governance Committee 2022-2023 =
* Chair: Alexandra Stout
* Vice Chair: Ceileigh Cunningham
Members:
*Maxine Myre
*Jason Wang
*John Fuller
*Kelly Granigan(ex officio)
*Greg Glatz (ex officio, non-voting)

= Topics of focus =
*Doing a full-scale review of policies and job descriptions
*Defining what is needed by Bike Edmonton from the board
*Goal of making the board a solely governance board, as opposed to an operational board

= General Purpose =
*Updating and creating new, when needed, board job descriptions, policies, and governing written material

= Key Duties and Responsibilities =

== Level of Authority ==

*This committee does not have the ability to sign contracts or any signing powers
*The Board oversees and approves all actions of the Governance Committee
*Any policy would be developed by the committee, brought to the Board, and then voted on

== Reporting Relationship ==
*Committee Chair will submit the report
*The Vice Chair will submit the report if Committee Chair cannot
*Rotation optional for who submits the report
*The report to the Board will be submitted 48 hours prior to meeting
*They will be written reports, submitted digitally

== Meetings ==
*Quorum is 3 members
*Meetings will be held 5 times a year at minimum
*Rusty's Rules will be used
*Majority Vote will be used

= Resources =
== Financial ==
*None, but from time to time money may be suggested from the board for special projects

== People ==
*How many volunteers will be needed?
**At least 6
*How many hours of volunteer time?
**4 hours per meeting, including prep work and additional discussions
*What are the key volunteer roles?
**Members of the committee
*What kind of paid staff time is needed?
**Attendance of the ED is optional
*Are paid staff required for meetings?
**Attendance of the ED is optional, with insight from ED as to involvement of other staff
*How many hours of staff time is needed?
**None is needed, but may be useful or required for certain projects

= Specific Annual Objectives =
*March 2023: Identify specific policies and board job descriptions that need updating or creating. Confer with ED and Board as to what is most pressing and prioritizing updating/creating those.
*June 2023: Update Board Policies
**For example, could include Establishing a Project Strategy - ie: only take on projects that fit within a specified project strategy, otherwise we run the risk of projects being a draw on resources instead of an enhancement of what we offer
**Could include Conflict of Interest Policy and Health and Safety Policy
*June 2023: Update Board Job descriptions
*November 2023: Co-develop an actionable EDI (Equity, Diversity, Inclusion) strategy with board, staff, and volunteer engagement, possibly with HR Committee

= Reports and Target Dates =
*Report to Board during board meetings
*Reports issued 48 hours before meeting
*Reports put in appropriate folder, entire board emailed about the report being issued
*Submit an annual report for membership 1 month before AGM

= Review and Evaluation Process =
*Board at large will do mid-term survey of board and staff; include simple question about what went well or poorly about the work of the Governance Committee
*Success will be if the policies are implemented and go beyond draft form
*Coordinating with staff, acquiring operational level evidence of the policy having made a difference in work safety, securing a grant, etc.
**For example, if training was implemented for volunteers based on a Work and Safety Policy
*Qualitatively asking staff and volunteers about the effect of the policies
*Beyond the immediate term, how many ideas are being brought to the board and approved or rejected based on policies?
*Ideas and actions for implementation could be built into the policies themselves

= Approval Date and Review Date =
*December 12th, 2022
*To be reviewed annually

Governance Commitee - Revision history

Alexandra.stout: /* Governance Committee 2022-2023 */