General Board Member Job Description - Revision history

Maxine.myre at 21:08, 29 May 2023

2023-05-29T21:08:59Z

Anna Vesala: /* Requirements of Board Members */

2013-03-19T09:24:08Z

Requirements of Board Members

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	# Commitment to the work of the organization.		# Commitment to the work of the organization.
	# Knowledge and skills in one or more areas of Board governance: policy; finance, programs, personnel, and advocacy.		# Knowledge and skills in one or more areas of Board governance: policy; finance, programs, personnel, and advocacy.
	# Adherence to the [Code_of_Conduct:_Board_Members Code of Conduct].		# Adherence to the [[http://edmontonbikes.ca/w/Code_of_Conduct:_Board_Members \| Code of Conduct]].
	# Willingness to serve on committees.		# Willingness to serve on committees.
	# Attendance at monthly Board meetings.		# Attendance at monthly Board meetings.

Anna Vesala: /* Requirements of Board Members */

2013-03-19T09:23:07Z

Requirements of Board Members

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	# Commitment to the work of the organization.		# Commitment to the work of the organization.
	# Knowledge and skills in one or more areas of Board governance: policy; finance, programs, personnel, and advocacy.		# Knowledge and skills in one or more areas of Board governance: policy; finance, programs, personnel, and advocacy.
	# Adherence to the [~~[http://edmontonbikes.ca/w/~~Code_of_Conduct:_Board_Members\| Code of Conduct]].		# Adherence to the [Code_of_Conduct:_Board_Members Code of Conduct].
	# Willingness to serve on committees.		# Willingness to serve on committees.
	# Attendance at monthly Board meetings.		# Attendance at monthly Board meetings.

Anna Vesala: /* Requirements of Board Members */

2013-03-19T09:22:36Z

Requirements of Board Members

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	# Commitment to the work of the organization.		# Commitment to the work of the organization.
	# Knowledge and skills in one or more areas of Board governance: policy; finance, programs, personnel, and advocacy.		# Knowledge and skills in one or more areas of Board governance: policy; finance, programs, personnel, and advocacy.
	# Adherence to the [[http://edmontonbikes.ca/w/Code_of_Conduct:_Board_Members\|Code of Conduct]].		# Adherence to the [[http://edmontonbikes.ca/w/Code_of_Conduct:_Board_Members\| Code of Conduct]].
	# Willingness to serve on committees.		# Willingness to serve on committees.
	# Attendance at monthly Board meetings.		# Attendance at monthly Board meetings.

Anna Vesala: /* Duties of Board Members */

2013-03-19T09:21:56Z

Duties of Board Members

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	# Commitment to the work of the organization.		# Commitment to the work of the organization.
	# Knowledge and skills in one or more areas of Board governance: policy; finance, programs, personnel, and advocacy.		# Knowledge and skills in one or more areas of Board governance: policy; finance, programs, personnel, and advocacy.
	# Adherence to the Code of Conduct.		# Adherence to the [[http://edmontonbikes.ca/w/Code_of_Conduct:_Board_Members\|Code of Conduct]].
	# Willingness to serve on committees.		# Willingness to serve on committees.
	# Attendance at monthly Board meetings.		# Attendance at monthly Board meetings.

Anna Vesala: /* Duties of Board Members */

2013-03-19T09:21:15Z

Duties of Board Members

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	The Board of Directors is the legal authority for the Edmonton Bicycle Commuters’ Society (EBC). As a member of the Board, a Director acts in a position of trust for the community and is responsible for the effective governance of the organization.		The Board of Directors is the legal authority for the Edmonton Bicycle Commuters’ Society (EBC). As a member of the Board, a Director acts in a position of trust for the community and is responsible for the effective governance of the organization.

	==~~Duties~~ of Board Members==		==Requirements of Board Members==
	Requirements of Board membership include:		Requirements of Board membership include:
	# Commitment to the work of the organization.		# Commitment to the work of the organization.
	# Knowledge and skills in one or more areas of Board governance: policy; finance, programs, personnel, and advocacy.		# Knowledge and skills in one or more areas of Board governance: policy; finance, programs, personnel, and advocacy.
			# Adherence to the Code of Conduct.
	# Willingness to serve on committees.		# Willingness to serve on committees.
	# Attendance at monthly Board meetings.		# Attendance at monthly Board meetings.

Anna Vesala: /* Operational Governance */

2013-03-19T08:06:05Z

Operational Governance

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	====Program governance====		====#Program governance====
	To fulfil this function, the board:		To fulfil this function, the board:
	*Monitors the community to make sure that programs and services are relevant to users		*Monitors the community to make sure that programs and services are relevant to users
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	An administrative governing board also assumes the responsibility for managing and implementing programs. A policy governing board delegates the responsibility for managing and implementing programs to the Executive Director. The Edmonton Bicycle Commuters Society is mostly a policy governing board.		An administrative governing board also assumes the responsibility for managing and implementing programs. A policy governing board delegates the responsibility for managing and implementing programs to the Executive Director. The Edmonton Bicycle Commuters Society is mostly a policy governing board.

	====Personnel Governance====		====#Personnel Governance====
	To fulfil this function, the board develops policies concerning the executive director and other staff. The board:		To fulfil this function, the board develops policies concerning the executive director and other staff. The board:
	*Defines the board's relationship to the executive director		*Defines the board's relationship to the executive director
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	An administrative governing board also develops personnel policies for all administrative staff program and service volunteers. A policy governing board delegates this responsibility to the Executive Director.		An administrative governing board also develops personnel policies for all administrative staff program and service volunteers. A policy governing board delegates this responsibility to the Executive Director.

	====Financial Governance====		====#Financial Governance====
	To fulfil this function, the board:		To fulfil this function, the board:
	*Establishes policies for budgeting and financial reporting		*Establishes policies for budgeting and financial reporting

Anna Vesala at 08:01, 19 March 2013

2013-03-19T08:01:59Z

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			==Appendix 1: Four Areas of Board Governance==

			From [http://culture.alberta.ca/bdp/bulletins/RolesResp09-print.pdf Roles and Responsibilities of Not-for-Profit Boards]

			===Framework Governance===
			Framework governance covers the broadest policy areas of the organization, such as the mission, the vision, and the strategic direction. The focus is on results, rather than on the methods used to achieve them. Through framework governance, the board defines the mission, the expected outcomes, and the future direction of the organization.

			Framework policies include:
			*Organizational value(s) and belief statement(s)
			*Vision statement
			*Mission statement
			*Target statements(s)
			*Aims or strategic directions

			To fulfil its framework governance function, the board:
			*Makes sure that there is a strategic plan
			*Monitors the framework policies to make sure that they reflect community needs
			*Evaluates the organization's progress, as outlined in the framework policies and the strategic plan

			===Board Self-Governance===
			Board self-governance includes defining how the board will organize itself to get its work done, how the board will govern, and the board's relationship to its membership and to the community.

			Board self-governance policies include:
			*A process for policy-making
			*The governing style to be used by the board
			*The process for the Annual General Meeting
			*The board's relationship to the membership
			*Recruiting, selecting, orienting, training, and evaluating board members
			*Roles, responsibilities, and functions of the board, board members, and committees
			*The board structure
			*A board member code of conduct
			*The board chairperson's role (and the role of other executive members of the board)

			To fulfil its self-governance role, the board:
			*Fulfils its legal mandate, as defined in its objects and bylaws
			*Develops, implements, and monitors board self-governance policies
			*Describes lines of communication and authority
			*Plans and conducts the Annual General Meeting (AGM)

			===Operational Governance===
			Operational governance directs the organization's programs and/or services, personnel, and financial resources, and sets the rate of progress that the organization takes towards its vision. There are three areas of operational governance:
			#Program governance
			#Personnel governance
			#Financial governance


			====Program governance====
			To fulfil this function, the board:
			*Monitors the community to make sure that programs and services are relevant to users
			*Makes sure that a viable strategy is in place to achieve the mission and goals
			*Allocates resources for programs and services
			*Monitors and evaluates the results (not the operation) and the cost·effectiveness of the programs and services

			An administrative governing board also assumes the responsibility for managing and implementing programs. A policy governing board delegates the responsibility for managing and implementing programs to the Executive Director. The Edmonton Bicycle Commuters Society is mostly a policy governing board.

			====Personnel Governance====
			To fulfil this function, the board develops policies concerning the executive director and other staff. The board:
			*Defines the board's relationship to the executive director
			*Delegates authority to the executive director
			*Develops policies that define the role, responsibilities, and functions of the executive director
			*Makes sure that the executive director has the necessary skills to carry out the mission
			*Sets compensation and benefits for the executive director
			*Makes sure that a competent replacement for the executive director is available when necessary
			*Hires, evaluates, and releases the executive director
			*Sets policies for staff salaries, grievance process, compensation, benefits, and health and retirement plans
			*Establishes policies for the use of volunteers
			*Promotes good board and staff relations

			An administrative governing board also develops personnel policies for all administrative staff program and service volunteers. A policy governing board delegates this responsibility to the Executive Director.

			====Financial Governance====
			To fulfil this function, the board:
			*Establishes policies for budgeting and financial reporting
			*Monitors the budget
			*Oversees, and participates in, fundraising activities
			*Makes sure that the assets of the organization are protected and cared for
			*Sets policy for the use of contracts
			*Makes sure that there are enough resources to operate the organization
			*Makes sure that facilities are maintained, and that they meet the organization's needs
			*Makes sure that there is an annual financial audit

			===Advocacy Governance===
			Through advocacy governance, the board secures the community's support for the organization's beliefs, vision, mission, and long-term direction. Advocacy governance also establishes the organization's response to matters that affect its relationship to the community and to society.

			To fulfil this function, the board:
			*Interprets the organization's beliefs to the community, and encourages support for them
			*Develops community awareness of the organization's unique role
			*Represents the organization to the community, government, foundations, corporations, and funding agencies
			*Monitors government legislation, and advises government officials on the impact of current and proposed policies
			*Supports the organization's work in the community
			*Participates in clarifying and resolving issues
			*Develops policies that describe the organization's position on relevant issues

Anna Vesala at 07:48, 19 March 2013

2013-03-19T07:48:37Z

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 |  *Directors have a duty to act within the scope of the governing documents of the organization and to ensure that committees and staff do so as well. Governing documents include the organization's constitution, bylaws, policies, rules and regulations. This duty includes ensuring that governing documents are kept up-to-date.
 *Directors also have a duty to obey all laws and statutes that apply to the organization.
 |}

Anna Vesala at 07:34, 19 March 2013

2013-03-19T07:34:28Z

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 ==Legal Duties of Board Members==
-(From [http://www.google.com/url?q=http%3A%2F%2Fwww.hrcouncil.ca%2Fhr-toolkit%2Fplanning-board-role.cfm%23_secA3&sa=D&sntz=1&usg=AFQjCNFazcpvg0puVaEQy3bQiGm9EdIBJQ HR Council])
+(From [http://www.hrcouncil.ca/hr-toolkit/planning-board-role.cfm#_secA3 HR Council])
 Each Director has a fiduciary duty to the organization. This means that the board is acting on behalf of the membership or stakeholders in directing the affairs of the organization. The fiduciary duty of the board is the same for all types of governance structures and covers all areas of responsibility.
 In law, a duty is an obligation to act in a certain way and to a certain standard of care.

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	==Preamble==		==Preamble==
	===Role of a Board===		===Role of a Board===
	The board is responsible for the highest level of decision-making and legal authority in an organization. By law, it is ultimately accountable for, and has authority over, ~~EBC~~'s resources and activities. The board articulates and communicates the organization's vision to the membership and the community. Through policy, the board defines the parameters within which ~~EBC~~ will carry out its work.		The board is responsible for the highest level of decision-making and legal authority in an organization. By law, it is ultimately accountable for, and has authority over, Bike Edmonton's resources and activities. The board articulates and communicates the organization's vision to the membership and the community. Through policy, the board defines the parameters within which Bike Edmonton will carry out its work.

	===Responsibilities of a Board===		===Responsibilities of a Board===
	Governing boards (whether administrative or policy) have the ultimate responsibility for the organization's:		Governing boards (whether administrative or policy) have the ultimate responsibility for the organization's:
	*Purpose, by establishing and implementing ~~EBC~~'s mission and vision;		*Purpose, by establishing and implementing Bike Edmonton's mission and vision;
	*Continuity, by providing continuity for managing and implementing ~~EBC~~'s affairs;		*Continuity, by providing continuity for managing and implementing Bike Edmonton's affairs;
	*Progress, by setting the rate of progress that ~~EBC~~ takes in reaching its mission and vision;		*Progress, by setting the rate of progress that Bike Edmonton takes in reaching its mission and vision;
	*Identity, by securing the community support and appreciation for ~~EBC~~'s objects, beliefs, vision, mission, and long-term direction.		*Identity, by securing the community support and appreciation for Bike Edmonton's objects, beliefs, vision, mission, and long-term direction.

	The ~~EBC~~ Board operates mostly as a policy governing board, but still has minor roles as an administrative board since there are few staff.		The Bike Edmonton Board operates mostly as a policy governing board, but still has minor roles as an administrative board since there are few staff.

	===Functions of the ~~EBC~~ Board===		===Functions of the Bike Edmonton Board===
	The main function of the board is governance. The board carries out this function by establishing, directing, and influencing the implementation of policy in four areas:		The main function of the board is governance. The board carries out this function by establishing, directing, and influencing the implementation of policy in four areas:
	*Framework governance		*Framework governance
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	==Authority and Responsibility of Board Members==		==Authority and Responsibility of Board Members==
	The Board of Directors is the legal authority for ~~the~~ Edmonton ~~Bicycle Commuters’ Society (EBC)~~. As a member of the Board, a Director acts in a position of trust for the community and is responsible for the effective governance of the organization.		The Board of Directors is the legal authority for Bike Edmonton. As a member of the Board, a Director acts in a position of trust for the community and is responsible for the effective governance of the organization.

	==Requirements of Board Members==		==Requirements of Board Members==
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	# Support of special events.		# Support of special events.
	# Support of, and participation in, fundraising events.		# Support of, and participation in, fundraising events.
	# Financial support of ~~EBC~~; for example, in the form of buying a membership.		# Financial support of Bike Edmonton; for example, in the form of buying a membership.

	==Term==		==Term==
	Directors are elected by the membership at the Annual General Meeting. Directors serve for a two year term and up to four years (two consecutive terms) as per the ~~EBC~~ Bylaws. Directors may be released at the end of the elected term, by formally resigning, or removed according to ~~EBC~~'s bylaws.		Directors are elected by the membership at the Annual General Meeting. Directors serve for a two year term and up to four years (two consecutive terms) as per the Bike Edmonton Bylaws. Directors may be released at the end of the elected term, by formally resigning, or removed according to Bike Edmonton's bylaws.

	==General Duties of Board Members==		==General Duties of Board Members==
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	# Review the bylaws and policy manual, and recommend bylaw changes to the membership.		# Review the bylaws and policy manual, and recommend bylaw changes to the membership.
	# Review the Board's structure, approve changes, and prepare necessary bylaw amendments.		# Review the Board's structure, approve changes, and prepare necessary bylaw amendments.
	# Participate in the development of ~~EBC~~'s organizational plan and annual review.		# Participate in the development of Bike Edmonton's organizational plan and annual review.
	# Review monthly financial statements and approve ~~EBC~~'s annual budget.		# Review monthly financial statements and approve Bike Edmonton's annual budget.
	# Approve the hiring and release of the executive director, including the executive director's employment contract, based on the recommendation of the Human Resources Committee.		# Approve the hiring and release of the executive director, including the executive director's employment contract, based on the recommendation of the Human Resources Committee.
	# Support and participate in evaluating the executive director.		# Support and participate in evaluating the executive director.
	# Assist in developing and maintaining positive relations among the Board, committees, staff members, and community to enhance ~~EBC’s~~ mission. Promote ~~EBC’s~~ mission in the community.		# Assist in developing and maintaining positive relations among the Board, committees, staff members, and community to enhance Bike Edmonton’s mission. Promote Bike Edmonton’s mission in the community.
	# Revisiting the organization’s mission, vision. values and approach, in collaboration with staff, to ensure that they are still relevant and that the organization’s programming is in harmony with its mission.		# Revisiting the organization’s mission, vision. values and approach, in collaboration with staff, to ensure that they are still relevant and that the organization’s programming is in harmony with its mission.
	# Engaging in organization-wide evaluations, in collaboration with staff.		# Engaging in organization-wide evaluations, in collaboration with staff.